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Added 13 mins ago
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Project Coordinator, Renewables
Proven
Toronto, ON
- Full-time
We are hiring a Project Coordinator to be the person who keeps all of that running. You will be the day-to-day contact for clients on active projects, the one who gets vendor quotes and…
Added 13 mins ago
P
Project Coordinator, Renewables
Proven
Calgary, AB
- Full-time
We are hiring a Project Coordinator to be the person who keeps all of that running. You will be the day-to-day contact for clients on active projects, the one who gets vendor quotes and…
Added 13 mins ago
I
Seeburger Lead
Infosys
Vancouver, BC
- $90,450 to $136,500 CAD / year
- Full-time
Infosys is looking for Seeburger Onsite Lead with strong expertise in managing L2 support operations for enterprise B2B/EDI platforms. You will also play an important role in the…
Added 14 mins ago
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Optometry Coordinator
Medcan
Toronto, ON
- $47,831 to $65,767.25 CAD / year
- Full-time
The Product Coordinator is the primary operational and client-facing support for the Optometry Service. The role consists of a combination of administrative responsibilities and direct…
Added 14 mins ago
EG
Customer Success Manager, North America
Etraveli Group
Vancouver, BC · Toronto, ON · Montreal, QC
- Full-time
Serve as a point of escalation for client issues, ensuring swift resolution by collaborating with technical and product support or other internal teams as required.
Added 14 mins ago
FH
Radiological Technologist - Chilliwack General Hospital
Fraser Health
Chilliwack, BC
- Part-time
Reporting to the Supervisor, Radiological Technology and the Site Coordinator, Medical Imaging, the Radiological Technologist, practices in accordance with the standards of professional…
Added 14 mins ago
AP
Maintenance Technician
Arbutus Properties
Regina, SK
- Full-time
Reporting to the Client Care Coordinator, the Maintenance Technician is responsible for the maintenance and appearance of our apartment buildings in Regina
Added 43 mins ago
IR
Home Care Attendant
Interlake-Eastern Regional Health Authority
Beausejour, MB
- Internship
Under the direction of the Home Care Resource Coordinator, the Home Care Attendant functions as a member of a multidisciplinary team. The Home Care Attendant provides personal and…
Added 43 mins ago
I
Seeburger Lead
Infosys
Mississauga, ON
- $92,740 to $123,375 CAD / year
- Full-time
Infosys is looking for Seeburger Onsite Lead with strong expertise in managing L2 support operations for enterprise B2B/EDI platforms. You will also play an important role in the…
Added 43 mins ago
VH
RN - Palliative Care Program (Central)
VHA Home HealthCare
Toronto, ON · Lawrence Office
- Part-time
Support safe client care through the development of knowledge and skills in accordance with our principles of continuous quality improvement.
Added 43 mins ago
VC
Home Helper, Assisted Living - Temporary, Full-time
VON Canada (Ontario)
Peterborough, ON
- $17.95 to $20.78 CAD / hour
- Full-time
- Temporary
Engages frequently with the Clients, Client’s family members and Home Support Coordinator on any needed changes to client plans and other relevant information.
Added 43 mins ago
VC
Home Helper - Casual
VON Canada (Ontario)
Greater Napanee, ON · Odessa, ON · Napanee, Ontario
- $18.61 to $22.96 CAD / hour
Engages frequently with the Clients, Client’s family members and Home Support Coordinator on any needed changes to client plans and other relevant information.
Added 58 mins ago
WI
Employer & Community Coordinator
WCG International Consultants Ltd.
Prince George, BC
- Full-time
As an Employer & Community Coordinator, you'll be responsible for creating and supporting awareness of WorkBC services to employers and communities. The Employer and Community Coordinator…
Added 58 mins ago
CC
Suite Coordinator Full Time
Compass Canada
Ottawa, ON
- Full-time
Creates and manages all Suite holder client profiles, ensuring all clients preferred specifications and requests are listed on their file
Added 1 hour ago
VH
RN - Palliative Care Program (Central)
VHA Home HealthCare
Toronto, ON · North York, ON
- Part-time
Support safe client care through the development of knowledge and skills in accordance with our principles of continuous quality improvement.
Added 1 hour ago
WS
Employer & Community Coordinator
WCG Services
Prince George, BC
- Full-time
As an Employer & Community Coordinator, you'll be responsible for creating and supporting awareness of WorkBC services to employers and communities. The Employer and Community Coordinator…
Added 1 hour ago
VC
Home Helper, Assisted Living - Temporary, Full-time
VON Canada
Peterborough, ON
- $17.95 to $20.78 CAD / hour
- Full-time
Engages frequently with the Clients, Client’s family members and Home Support Coordinator on any needed changes to client plans and other relevant information.
Added 1 hour ago
NC
Manager, Contracting and Procurement (2 positions)
NAV CANADA
Ottawa, ON
- Full-time
Oversee and support major negotiations and supplier business reviews with critical and strategic suppliers
Added 1 hour ago
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Hearing Instrument Specialist or Audiologist
Amplifon
Edmonton, AB
- Full-time
Partner with the Client Care Coordinator to ensure seamless store operations and effective schedule management.
Added 1 hour ago
TS
Medical Office Assistant
The ScoliClinic
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
As a Client Coordinator (Receptionist), you’ll be one of the first points of contact for clients and their families. You’ll help guide them through their experience with The ScoliClinic,…
Added 1 hour ago
RS
Finance & Administrative Coordinator
Rutke Search
Ottawa, ON
- $80,000 to $100,000 CAD / year
- Full-time
Our client is a highly technical start-up building specialized software for a fast-growing industry. As the business scales, they’re growing their finance team. They need someone who will…
Added 1 hour ago
AS
(ASD-W) - 1.00 FTE Speech Language Pathologist II - Talk with Me - Permanent
Anglophone School District
Fredericton, NB
- Full-time
This is regional clinical coordinator/leader work in the field of Speech Language Pathology. Employees of this classification ensure that services provided by professionals are consistent…
Added 1 hour ago
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Workplace Experience Coordinator
HireTalent
Toronto, ON
- Contract
…create a workplace that collectively makes our Snoos' time at client a first-rate employee experience every bit as vibrant as the platform we support. From the Workplace Coordinator's…
Added 1 hour ago
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Warehouse Coordinator
Hays
Toronto, ON
- Part-time
Warehouse Coordinator (Contract | Part time | Immediate Start)
Added 1 hour ago
TT
Junior Textile Product & Sampling Coordinator
Threadcount Textile & Design
Toronto, ON
- Full-time
Work closely with our sales team to prioritize requests and support an exceptional client experience.

Rutke Search

Finance & Administrative Coordinator

Ottawa, ON, Canada

$80,000 to $100,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $80,000 to $100,000 CAD / year
Job type: Full-time
Apply by: May 1, 2027
Experience: 2+ years of hands-on bookkeeping experience, including payroll, reconciliations, AR, and AP
Posting language: English
Posted: Nov 2, 2026

Original job description

Our client is a highly technical start-up building specialized software for a fast-growing industry. As the business scales, they’re growing their finance team. They need someone who will own the books and keep the business running smoothly.

You’ll join a small, ambitious team, working directly with the leadership team and CFO. This isn’t a “process the paperwork” role: you’ll be trusted to run the numbers end to end, spot what needs fixing, and make sure clients are billed and cash comes in on time.

What you’ll be doing

Managing day-to-day bookkeeping in QuickBooks Online, including AP, AR, bank and credit card reconciliations, and month-end close
Owning client billing and collections, so invoices go out promptly and outstanding balances get followed up
Running biweekly payroll for a team of about ~30, including remittances
Preparing financial reports and summaries for leadership
Supporting office administration, onboarding, and employee records

What we’re looking for

2+ years of hands-on bookkeeping experience, including payroll, reconciliations, AR, and AP
Strong QuickBooks Online skills
Experience with government funding programs is a big plus
Critical thinking and a real ownership mindset. You notice when something looks off, and you follow it through.
Sound judgment about what you know and what you don’t, and when to bring in the accountant or CFO
Absolute discretion with confidential financial and employee information
Comfort in a start-up environment where you’ll wear a few hats
Clear, confident communication, including when chasing a late payment
An accounting or bookkeeping designation or education is an asset, not a requirement

Compensation: $80,000 – $100,000, depending on experience

Location: Ottawa (hybrid, in office 3 days per week)

Use of AI in Recruitment: This organization may use artificial intelligence (AI) tools to assist in reviewing applications, screening candidates, or scheduling interviews. AI will only support human decision-making and will not be the sole determinant in hiring decisions.

Your experience matters.

We’re committed to creating an inclusive and accessible recruitment process. If you require accommodations or support at any stage of your application, please let us know. We’ll ensure you have what you need to participate fully and comfortably.

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More about this job

Responsibilities

Manage day-to-day bookkeeping in QuickBooks Online, including payables, receivables, reconciliations, month-end close, client billing and collections, and biweekly payroll for a team of about 30. Prepare financial reports for leadership and support office administration, onboarding, and employee records.

Requirements

Requires at least two years of hands-on bookkeeping experience, including payroll, reconciliations, accounts receivable, and accounts payable, along with strong QuickBooks Online skills. Critical thinking, ownership, discretion, sound judgment, clear communication, and comfort in a startup environment are important; experience with government funding programs and accounting or bookkeeping education or designation are assets.

Skills

Bookkeeping
QuickBooks Online
Accounts Payable
Accounts Receivable
Bank Reconciliation
Credit Card Reconciliation
Month-End Close
Client Billing
Collections
Payroll
Payroll Remittances
Financial Reporting
Office Administration
Employee Onboarding
Critical Thinking
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Bookkeeping
Accounts Payable
Accounts Receivable
Bank Reconciliation
Credit Card Reconciliation
Month-End Close
Client Billing
Collections
Payroll
Payroll Remittances
Financial Reporting
Government Funding Programs
Office Administration
Employee Onboarding
Employee Records
Startup
Confidential Financial Information
Critical Thinking
Ownership Mindset

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