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Added 8 mins ago
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Ryan

Office Administrator

Calgary, AB, Canada

Pay: Calgary AB Salary: $60,000 to $78,000.
Job type: Full-time
Apply by: Oct 31, 2026
Experience: 5+ years of administrative or office management experience,
Posting language: English
Posted: Oct 1, 2026

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Original job description

Why Ryan?

Hybrid and Remote Work Options
Award-Winning Culture
Generous Personal Time Off (PTO) Benefits
Up to 20 Weeks of Parental Leave Top-up (Adoption Included
Monthly Gym Membership OR Gym Equipment Reimbursement
Health and Dental Benefit Eligibility Effective Day One
RRSP with Employer Match
Tuition Reimbursement After One Year of Service

The Office Manager plays a key role in ensuring the day-to-day administrative operations of the office run smoothly and efficiently.

This is a fully onsite role Monday-Friday in Calgary, AB.

Duties and responsibilities, as they align to Ryan’s Key Results

Provide high-quality, consistent support for senior executives, consulting teams, and client service efforts.
Oversee office operations and daily administrative priorities, including but not limited to facilities coordination, maintenance scheduling and repairs, vendor management, supply ordering including kitchen and administrative supplies, mail and shipping, deliveries and front-desk support.
Serve as the on-site contact for Property Management, assisting with Property Management notice distribution and other support. 
Serve as on-site fire warden with associated responsibilities.  
Partner with the leadership team to improve internal processes and ensure compliance with policies and procedures.
Support Principal In Charge (PIC) on all related duties and responsibilities.

Skills & Qualifications

5+ years of administrative or office management experience,
Strong knowledge of administrative and office practices, ideally within a professional services or real estate-related environment
Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document formatting/editing tools
Familiarity with administrative tasks such as invoicing, contract management, calendar coordination, and data entry
Exceptional organizational skills, attention to detail, and ability to manage multiple deadlines
Strong interpersonal and communication skills, with the ability to build relationships across departments

Equal Opportunity Employer: disability/veteran

Calgary AB Salary: $60,000 to $78,000. Certain roles may be eligible for incentive compensation.

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More about this job

Responsibilities

Oversee daily office operations, including facilities coordination, maintenance, vendors, supplies, mail, deliveries, and front-desk support. Provide administrative support to executives and consulting teams, assist property management, serve as the on-site fire warden, and partner with leadership to improve processes and ensure policy compliance.

Requirements

Requires at least five years of administrative or office management experience, ideally in professional services or a real estate-related environment. Candidates should be proficient in Microsoft Office and administrative tasks, with strong organization, attention to detail, deadline management, interpersonal, and communication skills.

Skills

Office Management
Administrative Support
Facilities Coordination
Vendor Management
Supply Ordering
Mail and Shipping
Front-Desk Support
Property Management Support
Fire Warden Responsibilities
Process Improvement
Policy Compliance
Microsoft Office Suite
Document Formatting and Editing
Invoicing
Contract Management
Calendar Coordination

Benefits

Hybrid and Remote Work Options
Award-Winning Culture
Paid Time Off
Parental Leave Top-Up
Gym Membership or Equipment Reimbursement
Health and Dental Benefits
RRSP with Employer Match
Tuition Reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Office Management
Administrative Operations
Executive Support
Consulting Teams
Client Service
Facilities Coordination
Maintenance Scheduling
Repairs
Vendor Management
Supply Ordering
Kitchen Supplies
Administrative Supplies
Mail and Shipping
Deliveries
Front-Desk Support
Property Management
Fire Warden
Process Improvement
Policy Compliance
Microsoft Office Suite
Word
Excel
Outlook
PowerPoint
Document Formatting
Invoicing
Contract Management
Calendar Coordination
Data Entry

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