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Added 22 mins ago
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S.I. Systems ULC

Proposal Manager

Ottawa, ON, Canada

Pay: $90,000 to $105,000 CAD / year
Job type: Full-time
Experience: 3+ years of experience in proposal management, bid coordination, capture support, or a similar role in a deadline-driven environment.
Posting language: English
Posted: Aug 25, 2026

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Original job description

Location: Ottawa

Employment Type: Full-Time, Permanent (Hybrid)

To be eligible for this role, you must have or be eligible to obtain a Government of Canada Reliability Status Screening (Canadian Citizen or Permanent Resident AND have resided in Canada for the last 5 consecutive years).

About the Role

The Proposal Manager is a critical growth leader at the center of our most strategic bids. Operating within our newly established AI‑Enabled Proposals Office, this role owns end‑to‑end proposal planning, orchestration, and submission, turning complex opportunity requirements into executable, winning strategies.

Partnering across Capture, Proposal Writing, SMEs, Finance, Recruitment, and executive stakeholders, you’ll drive accountability, governance, and delivery excellence. By combining disciplined bid leadership with AI‑enabled coordination and standardized tools, you’ll help elevate speed, quality, visibility, and win probability across our proposal portfolio.

Reasons to Work for Us

Compensation structure that includes both base and bonus
Competitive Health and Wellness benefits that start on your first day of employment
3 weeks of paid vacation plus 6 flex days
Birthday day off
5 paid volunteer days per year
Hybrid Working model - 3 days onsite (Monday, Tuesday, Thursday)
Opportunities to develop your career and grow in Canada’s largest IT staffing company
A commitment to learning – training, resources and tools provided to all employees
High impact role that changes every day.

Job Responsibilities

Proposal Strategy & Leadership

Lead the end-to-end proposal lifecycle from opportunity qualification through final submission
Translate capture strategy and win themes into clear proposal plans and execution roadmaps
Facilitate proposal kickoffs, storyboarding sessions, and color team reviews
Ensure proposals are compliant, compelling, and aligned to client evaluation criteria

Project Management & Delivery Excellence

Develop and manage proposal schedules, compliance matrices, and action logs
Drive accountability across cross-functional contributors, including SMEs, solution leaders, pricing, and legal
Manage multiple concurrent bids in a high-volume environment while meeting aggressive deadlines

AI-Enabled Proposal Management & Innovation

Leverage AI-enabled proposal tools (e.g., Responsive, generative AI writing assistants) to improve efficiency, quality, and scalability
Guide ethical, responsible, and effective use of AI-generated content, ensuring accuracy, relevance, and compliance
Identify opportunities to automate manual proposal activities and improve reuse through intelligent content management
Champion continuous improvement through adoption of emerging technologies and data-driven proposal insights

Content Oversight & Quality Assurance

Shape proposal structure, executive summaries, and key narratives in partnership with the Proposal Writing CoE
Ensure quality, consistency, and compliance across all proposal content
Provide editorial direction and decision-making on high-impact or complex submissions

Stakeholder Collaboration & Enablement

Partner closely with Business Development, Capture, and Content teams to align strategy and execution
Act as the primary point of coordination for proposal-related activities and communication
Support post-bid reviews to capture lessons learned and improve future performance

Experience & Education

Must-Have

3+ years of experience in proposal management, bid coordination, capture support, or a similar role in a deadline-driven environment.
Experience leading complex, cross-functional proposal efforts with multiple contributors and competing priorities.
Strong ability to interpret solicitation documents, build actionable plans, and manage compliant submissions.
Comfort working with AI-enabled tools, proposal content systems, and standardized workflows.
Strong communication, organization, risk management, and stakeholder facilitation skills.

Nice-to-Have

Experience responding to public-sector or professional-services RFx opportunities.
Familiarity with Responsive or similar proposal automation/content management platforms.
Exposure to staffing, consulting, managed services, or solution-based bid environments.
Formal education in Business, Communications, Marketing, English, or a related field.

Salary: $90,000 – $105,000 (commensurate with experience)

AI may be used in evaluating candidates.

About S.i. Systems

S.i. Systems is Canada’s largest professional staffing provider, working with many of Canada’s most prestigious organizations. With locations across Canada and a growing presence in the U.S., we have experienced over 20 years of rapid growth and continue to expand at an exciting pace. If this sounds like the right fit for you, apply today.

S.i. Systems is committed to fostering a positive and progressive workforce. We provide equitable treatment and accommodation to ensure barrier-free employment. If you require accommodation due to a disability, please contact Human Resources to ensure you can fully access and participate in our recruitment process.

#SIS2

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More about this job

Responsibilities

The Proposal Manager leads the end-to-end proposal lifecycle, including planning, orchestration, and submission of strategic bids. They drive accountability across cross-functional teams while leveraging AI-enabled tools to improve proposal quality, efficiency, and win probability.

Requirements

Candidates must have at least 3 years of experience in proposal management or a similar deadline-driven role. Proficiency in interpreting solicitation documents, managing complex projects, and utilizing AI-enabled proposal software is required.

Skills

Proposal management
Bid coordination
Project management
Strategic planning
Stakeholder management
AI-enabled tools
Compliance management
Technical writing
Risk management
Cross-functional leadership
Editorial direction
Process improvement
Data-driven insights
Content management
Communication

Benefits

Base and bonus compensation
Health and wellness benefits
3 weeks paid vacation
6 flex days
Birthday day off
5 paid volunteer days
Training and resources

Visa sponsorship

Not detected in the job text

Keywords

Proposal Manager
Bid Management
Capture Strategy
AI-Enabled Proposals
Responsive
Generative AI
Project Management
Compliance Matrix
Stakeholder Facilitation
Public-sector RFx
Professional Services
Staffing
Consulting
Quality Assurance
Executive Summaries
Business Development
Government of Canada Reliability Status
Hybrid Work
IT Staffing
Strategic Bids

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