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Added 56 mins ago
LC
Administrative Assistant – Delta
LabTest Certification Inc.
Delta, BC
- $21 to $24 CAD / hour
- Full-time
We are currently seeking a professional, organized, and detail-oriented Administrative Assistant to join our team at our Delta location.
Added 3 hours ago
BG
Brand Communications Assistant - Placement Year
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Goodwood, ON
- Internship
Rolls Royce Motor Cars, Goodwood – Brand Communications Assistant - Placement Year (July 2027)
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SM
Unit Assistant, Emergency
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Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 4 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 4 hours ago
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Program Assistant – Cancer Research Program (CRP)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Program Manager and in close collaboration with the Program leaders and the other program assistant(s), the incumbent provides personalized administrative and…
Added 5 hours ago
UO
Academic Assistant
University of Ottawa
Ottawa, ON · Social Sciences Building
- Full-time
…the creation of sponsored accounts for external examiners, communications with the thesis committee and the receipt of thesis evaluation reports. Organizes the thesis…
Added 6 hours ago
W
HR/Executive Administrator
Whitecliffe
ON
- Full-time
…blending the precision and discretion of a senior executive assistant with the organisational capability and people focus of an HR coordinator. On any given day you might be managing the…
Added 7 hours ago
SF
Executive Assistant to the CEO
Strongest Families Institute
Bedford, NS
- $55,000 to $60,000 CAD / year
- Full-time
- Temporary
We are looking for an Executive Assistant who thrives in a dynamic environment, embraces challenges, and wants to be part of a team changing lives every day.
Added 7 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 7 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 7 hours ago
ST
Administrative Assistant - Legal Services
SEGULA Technologies
Montreal, QC
- Full-time
We are seeking an experienced and proactive Senior Executive Assistant / Legal Administrative Specialist to deliver comprehensive administrative support to our Legal Services & Contracts…
Added 7 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 7 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 7 hours ago
BG
Brand Strategy Assistant - Placement Year
BMW Group
Goodwood, ON
- Internship
Rolls Royce Motor Cars, Goodwood, Brand Strategy Assistant - Placement Year(July 2027)
Added 11 hours ago
GA
Social Media Coordinator
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Vancouver, BC
- Internship
Work alongside General Managers (GMs), Assistant General Managers (AGMs), and the Marketing Coordinator at the store level to align marketing efforts with store operations.
Added 11 hours ago
GA
Marketing Coordinator
GRETA Arcade Bar Street Food
Vancouver, BC
- Internship
Work alongside General Managers (GMs), Assistant General Managers (AGMs), and other key stakeholders at the store level to align marketing efforts with store operations
Added 11 hours ago
UL
Legal Assistant
Urban Legal Recruitment Inc.
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Our client is seeking an experienced and detail-oriented Legal Assistant to join its Business Law Practice Group and support its tax team. The successful candidate will provide high-level…
Added 12 hours ago
S
[26-105] Foundry Development Administrative Coordinator
SOURCES
Surrey, BC
- Internship
We are looking for a Foundry Development Administration Assistant to join our Foundry South Surrey/White Rock Centre Development team! Ideally, this individual is a collaborative and…
Added 12 hours ago
NE
Admin Assistant #26-36
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
- $45,073 to $53,691 CAD / year
- Contract
As a member of the Clerical team, the Administrative Assistant will provide administrative and clerical support services to the Agency and its programs. Your primary responsibilities will…
Added 13 hours ago
FC
Producteur bilingue, Affaires de la société / Corporate Affairs Producer Bilingual
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Montreal, QC
- Full-time
Added 15 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 16 hours ago
UO
Program Assistant
University of Victoria
Victoria, BC
- Full-time
Experience composing various business communications such as emails, memos, and reports.
Added 16 hours ago
R|
Program Assistant – Cancer Research Program (CRP)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Program Manager and in close collaboration with the Program leaders and the other program assistant(s), the incumbent provides personalized administrative and…
Added 16 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 17 hours ago
J
Mi’kmaw Language Coordinator
Jobbe
NL · Newfoundland and Labrador, Canada
- Contract
Assist with QFN’s internal and external communications that involve Mi’kmaw Language or promotion of language programs

Closed listing

S M Software Solutions Inc

GOAPRDJP000001039 – Administrative Assistant – Intermediate

Calgary, AB, Canada

Internship

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Internship
Closing date: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

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Added 56 mins ago
administrative assistant
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Added 7 hours ago
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc · Calgary, AB, Canada
Added 7 hours ago
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc · Calgary, AB, Canada
Added 1 day ago
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc · Calgary, AB, Canada

Search current openings

Original job description

Archived listing. The details below describe a past opening.

Client: Government of Alberta - GOAPRDJP000001039

We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support before, during, and after appeal hearings, coordinate with Appeals Officers, Hearing Chairs, Commissioners, external parties, and internal stakeholders, manage hearing communications, maintain accurate appeal statuses, troubleshoot process and technical issues, and prepare final appeal decisions for publication and distribution.

Role Snapshot

Job Title: GOAPRDJP000001039 – Administrative Assistant – Intermediate
Client: Government of Alberta
Work Location: 2300 - 801 - 6 AVE SW, Calgary, Alberta, Canada, T5E 7Y2
Work Arrangement: Onsite
Estimated Start Date: February 11, 2026
Estimated End Date: April 30, 2027
Business Days: 125.00
Estimated Hours: 7.25 hours per day
Maximum Extension Term: 12 Months

Must Have

Experience adapting to new business environments business and technical teams, coordinating with vendors, managing stakeholder relationships, and facilitating collaboration to achieve project objectives. – 2 years
Experience using Microsoft Office Suite tools. – 2 years
Experience working in a fast-paced role, to problem solve/troubleshoot, while working independently and in a team environment. – 2 years
Relevant experience in a role similar to this. Experience must be applicable to this role. – 2 years
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years

Nice Have

Experience with Information Governance, or records management and information management. – 2 years
Experience with information management concepts, privacy, and security issues relating to ATIA (Access to Information Act) and POPA (Protection of Privacy Act) - previously known as FOIP - 2 years
Experience working directly within the Government of Alberta, 1GX, or a comparable Canadian public-sector ERP environment. – 2 years
Duration - Experience working with workers compensation systems (i.e. WCB) - 2 years

Description

The Appeals Commission (the "Commission") is an administrative tribunal established under the Workers' Compensation Act as the final level of appeal for worker's compensation matters in the province of Alberta. The Appeals Commission consists of four diverse divisions including a tribunal made up of adjudicators and staff; an advocate office that operates as an independent program; a medical panels program that facilitates an independent medical panel process; and a secretariat that provides administrative and operational support to all components of the organization.

Reporting to the Senior Appeals Assistant, the temporary Appeals Assistant (AA) role is the main point of contact on the day of the appeal hearing. The AA is required to provide a wide range of front-line assistance to external parties to the appeal, as well as support and guidance to internal stakeholders such as Appeals Officers, Hearing Chairs, Vice Chairs and Commissioners, in matters relating to the AA role.

Before the hearing, the AA is solely response for pre-hearing administration. During the hearing, the AA oversees the hearing recording, manages the parties assists the panel and the parties with additional appeal-related documents, and is expected to take the lead of parties become distressed. After the hearing, the AA is responsible for updating the appeal file, and once the decision is written, the AA is required to format, proofread and send the appeal decision for publication and distribution.

Key Responsibilities

Providing Efficient and Accurate Support to Appeals Officers

Prepares and disperses Appeals Officers' (AOs) correspondence to participating parties
Creates the Document Index for the Appeal Documents Package (ADP)
Informed the assigned Appeals Officer of any new submissions or circumstances occurring at the hearing (e.g. last-minute submissions provided, requests for travel, changes of address, provisions of a wage loss form to the parties, etc.), following up where an adjournment occurs

Manages Hearing Communications and Situational Irregularities for Scheduled Hearings

Notifies the panel of any prehearing anomalies that might impact the success of the hearing
Coordinates set up and sharing of teleconference/video conference information with the parties and the panels
Instruct parties in how to participate in all formats of hearings - in person, teleconference, video
Attends, records hearings hearings, troubleshoots and resolves any process or technical problems
Responds to party inquiries and concerns prior to commencement of the hearing
Supports clients, including when distress, emergency or crisis situations arise

Ensures Correct Statuses are Maintained

Enter statuses on ACES for work completed on hearing chair decisions, ADPs, and AO correspondence
Ensures ACES status benchmarks are maintained to reflect timelines for assigned work from Hearing Chairs and AOs
Confirms the status of an appeal with the Hearing Chair upon completion of a hearing to meet the AC decision timelines
Resolves any errors or omissions of stats with IT Coordinator to ensure accurate reporting

Audits and Prepares Hearing Chair Decisions for Distribution

Formats and proofs policy and legislation in the draft decision document
Provides plain language and other editing feedback to the Hearing Chair
Ensures decisions documents re in accordance with approved Appeals Commission style guide and decision format protocol
Processes errors flagged in an issues decision
Communicates with Hearing Chairs regarding any suggested changes and/or apparent errors
Ensures the final decision document is publication ready for uploading on Can LII for public access

How to Apply

If you have the required experience and are available for new opportunities, please send the following mandatory documents to hrsmss@smsoftconsulting.com by Wednesday, October 7, 2026, at 4:00 PM EST.

Without mandatory documents, we cannot submit a candidate.

Mandatory Documents

Updated Resume in Word format
Skills Matrix and References
Expected Hourly Rate
Visa Status
LinkedIn ID

WhatsApp Group

For daily updates, you can also join our WhatsApp group using the link below:

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Note

As this is an Onsite position, the workplace will supply all required office space and equipment, including computers, software, printers’, office supplies, desk, chairs and the necessary access and credentials for the Government of Alberta System.

We make sure to screen every resume we receive in response to the positions shared, but we can't reply to every applicant due to the heavy load. However, only shortlisted candidates with the required skills will be contacted.

Email is the best way to reach us.

You have received this message either as a result of contacting our company to express interest in employment or as a result of posting your resume in a location that can be accessed by recruiters or HR specialists, which suggests an interest in being contacted about employment opportunities.

About employer

More about this job

Responsibilities

Provide administrative and operational support for appeals before, during, and after hearings, including coordinating communications, assisting participants and internal stakeholders, managing hearing records, and resolving process or technical issues. Maintain accurate appeal statuses and files, and format, proofread, and prepare final decisions for publication and distribution.

Requirements

Candidates must have at least two years of relevant experience, including administrative work in a fast-paced environment, Microsoft Office Suite, stakeholder coordination, troubleshooting, and gathering and analyzing business or process requirements. Experience with information or records management, privacy legislation, Alberta public-sector systems, or workers' compensation systems is an asset.

Skills

Administrative Support
Hearing Coordination
Stakeholder Communication
Microsoft Office Suite
Records Management
Information Governance
Privacy and Security
Document Preparation
Proofreading and Editing
Appeal File Management
Status Tracking
Troubleshooting
Requirements Gathering
Business Process Analysis
Crisis Support

Visa sponsorship

Not detected in the job text

Keywords

Appeals Commission
Workers' Compensation
Administrative Tribunal
Appeal Hearings
Appeals Officers
Hearing Chairs
Commissioners
Microsoft Office Suite
ACES
CanLII
Appeal Documents Package
Document Index
Hearing Communications
Teleconference
Video Conference
Hearing Recording
Decision Formatting
Proofreading
Plain-Language Editing
Information Governance
Records Management
Information Management
Access to Information Act
Protection of Privacy Act
Government of Alberta
1GX
WCB
Stakeholder Management
Process Troubleshooting
Business Requirements

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