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Added 14 mins ago
Building Maintenance Coordinator
City of Richmond
Richmond, BC · City Hall Annex, British Columbia
…building, and related systems for designated City buildings. Some project coordination is also included in the duties of this position. The incumbent will exercise considerable independence…
Added 14 mins ago
Coordinator, Construction Services
Defence Construction Canada
Cold Lake, AB
We’re looking for a Coordinator, Construction Services who thrives in a fast-paced environment, someone skilled in contract administration, communication, and risk management - ready to…
Added 25 mins ago
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Coordonnateur(trice) communication interne / Internal Communications Coordinator
Genetec
Montreal, QC
- Full-time
The Internal Communications Coordinator's responsibilities include, but are not limited to:
Added 27 mins ago
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Senior Account Coordinator (Paid Social)
Trevant
Toronto, ON
- $50,000 to $65,000 CAD / year
- Full-time
We're looking for a driven, detail-oriented Senior Account Coordinator who is passionate about paid social media advertising and ready to take the next step in their account management…
Added 29 mins ago
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Senior Account Coordinator (Paid Social)
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Remote, Canada
- Full-time
- Remote
We're looking for a driven, detail-oriented Senior Account Coordinator who is passionate about paid social media advertising and ready to take the next step in their account management…
Added 29 mins ago
BIM Coordinator - Architectural Lighting Design
HLB Lighting Design
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HLB Lighting Design is seeking a BIM Coordinator to join our collaborative and innovative team. In this role, you will play a key part in developing accurate Revit models for complex…
Added 45 mins ago
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NA
Co-op, Project Coordinator (Kearl)
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Fort McMurray, AB
- Other
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Added 45 mins ago
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Manager - Gestionnaire de projet (Fly-in / Fly-out)
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Val-d'Or, QC · Mirabel, Québec
- Full-time
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Added 58 mins ago
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Development Coordinator
Great Gulf
Toronto, ON
- Volunteer
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Project Coordinator
Paladin Technologies
Quebec, QC
- Full-time
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Added 58 mins ago
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Project Coordinator
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- Full-time
The Project Coordinator will manage, coordinate, and execute the project plan. Participate in the delivery of all activities and manage resources for efficiency and project profitability.…
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MEP Technical Coordinator
Webuild
Mississauga, ON
- $80,000 to $100,000 CAD / year
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We are hiring a MEP Technical Coordinator to step into an existing role on our Design team on the Hazel McCallion project. This position reports to the Senior Technical Manager.
Added 58 mins ago
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Coordinator, Administration
MSC Mediterranean Shipping Company
Montreal, QC
- Full-time
The Coordinator, Corporate Administration ensures the smooth, consistent delivery of the administrative, facilities and workplace services that support day-to-day operations at MSC Canada.…
Added 58 mins ago
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Events and Community Partnerships Officer - Communications - Education Centre
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Airdrie, AB
- Full-time
…values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute…
Added 1 hour ago
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Project Coordinator (Medical Communications)
Red Nucleus
Toronto, ON
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Red Nucleus is hiring a Project Coordinator to join our Medical Communications team! This person will be hybrid based out of our Toronto office.
Added 1 hour ago
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Health & Safety Coordinator
BGIS
Montreal, QC
- Full-time
Reporting to the Director, Wellness, the Health, Safety & Wellness Coordinator will assist and support in the continued development, implementation and evaluation of our health & safety and…
Added 1 hour ago
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Clinical Research Coordinator
The University of British Columbia
Vancouver, BC
- $4,845.17 to $5,713.66 CAD / month
- Full-time
The successful candidate will report to Dr Lunken and the senior project coordinator in the lab to fulfill research-related responsibilities in a professional and ethical manner. The…
Added 1 hour ago
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Landscape Technical Coordinator
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Mississauga, ON
- $80,000 to $100,000 CAD / year
- Contract
We are hiring a Landscape Technical Coordinator to step into an existing role on our Design team on the Hazel McCallion project. This position reports to the Senior Technical Manager.
Added 1 hour ago
CS
Student Project Coordinator
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Mississauga, ON · Canem Mississauga
- Full-time
Our internships and Co-ops are designed to provide you with a business relevant project that will allow you to independently manage your own area of responsibility, while receiving support…
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Project Coordinator - Canem
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Mississauga, ON · Canem Mississauga
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Added 1 hour ago
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Coordonnateur(trice) communication interne / Internal Communications Coordinator
Genetec
Remote, Canada
- Full-time
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Added 1 hour ago
Marketing Coordinator - 12 Month Contract
The Canada Life Assurance Company
Toronto, ON
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Added 1 hour ago
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Research Coordinator 1 Bruyère Health RI Dr. Colleen Webber
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Ottawa, ON
- Full-time
Employee and Family Assistance Program including Mental health support
Added 1 hour ago
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ICAT, Project Coordinator
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Toronto, ON
- Full-time
Support project planning, scheduling, procurement, installation, testing, commissioning, and owner training activities.

Closed listing

S M Software Solutions Inc

GOAPRDJP000001039 – Administrative Assistant – Intermediate

Calgary, AB, Canada

Internship

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Internship
Closing date: Nov 2, 2026
Posting language: English
Posted: Oct 3, 2026

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Search current openings

Original job description

Archived listing. The details below describe a past opening.

Client: Government of Alberta - GOAPRDJP000001039

We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support before, during, and after appeal hearings, coordinate with Appeals Officers, Hearing Chairs, Commissioners, external parties, and internal stakeholders, manage hearing communications, maintain accurate appeal statuses, troubleshoot process and technical issues, and prepare final appeal decisions for publication and distribution.

Role Snapshot

Job Title: GOAPRDJP000001039 – Administrative Assistant – Intermediate
Client: Government of Alberta
Work Location: 2300 - 801 - 6 AVE SW, Calgary, Alberta, Canada, T5E 7Y2
Work Arrangement: Onsite
Estimated Start Date: February 11, 2026
Estimated End Date: April 30, 2027
Business Days: 125.00
Estimated Hours: 7.25 hours per day
Maximum Extension Term: 12 Months

Must Have

Experience adapting to new business environments business and technical teams, coordinating with vendors, managing stakeholder relationships, and facilitating collaboration to achieve project objectives. – 2 years
Experience using Microsoft Office Suite tools. – 2 years
Experience working in a fast-paced role, to problem solve/troubleshoot, while working independently and in a team environment. – 2 years
Relevant experience in a role similar to this. Experience must be applicable to this role. – 2 years
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years

Nice Have

Experience with Information Governance, or records management and information management. – 2 years
Experience with information management concepts, privacy, and security issues relating to ATIA (Access to Information Act) and POPA (Protection of Privacy Act) - previously known as FOIP - 2 years
Experience working directly within the Government of Alberta, 1GX, or a comparable Canadian public-sector ERP environment. – 2 years
Duration - Experience working with workers compensation systems (i.e. WCB) - 2 years

Description

The Appeals Commission (the "Commission") is an administrative tribunal established under the Workers' Compensation Act as the final level of appeal for worker's compensation matters in the province of Alberta. The Appeals Commission consists of four diverse divisions including a tribunal made up of adjudicators and staff; an advocate office that operates as an independent program; a medical panels program that facilitates an independent medical panel process; and a secretariat that provides administrative and operational support to all components of the organization.

Reporting to the Senior Appeals Assistant, the temporary Appeals Assistant (AA) role is the main point of contact on the day of the appeal hearing. The AA is required to provide a wide range of front-line assistance to external parties to the appeal, as well as support and guidance to internal stakeholders such as Appeals Officers, Hearing Chairs, Vice Chairs and Commissioners, in matters relating to the AA role.

Before the hearing, the AA is solely response for pre-hearing administration. During the hearing, the AA oversees the hearing recording, manages the parties assists the panel and the parties with additional appeal-related documents, and is expected to take the lead of parties become distressed. After the hearing, the AA is responsible for updating the appeal file, and once the decision is written, the AA is required to format, proofread and send the appeal decision for publication and distribution.

Key Responsibilities

Providing Efficient and Accurate Support to Appeals Officers

Prepares and disperses Appeals Officers' (AOs) correspondence to participating parties
Creates the Document Index for the Appeal Documents Package (ADP)
Informed the assigned Appeals Officer of any new submissions or circumstances occurring at the hearing (e.g. last-minute submissions provided, requests for travel, changes of address, provisions of a wage loss form to the parties, etc.), following up where an adjournment occurs

Manages Hearing Communications and Situational Irregularities for Scheduled Hearings

Notifies the panel of any prehearing anomalies that might impact the success of the hearing
Coordinates set up and sharing of teleconference/video conference information with the parties and the panels
Instruct parties in how to participate in all formats of hearings - in person, teleconference, video
Attends, records hearings hearings, troubleshoots and resolves any process or technical problems
Responds to party inquiries and concerns prior to commencement of the hearing
Supports clients, including when distress, emergency or crisis situations arise

Ensures Correct Statuses are Maintained

Enter statuses on ACES for work completed on hearing chair decisions, ADPs, and AO correspondence
Ensures ACES status benchmarks are maintained to reflect timelines for assigned work from Hearing Chairs and AOs
Confirms the status of an appeal with the Hearing Chair upon completion of a hearing to meet the AC decision timelines
Resolves any errors or omissions of stats with IT Coordinator to ensure accurate reporting

Audits and Prepares Hearing Chair Decisions for Distribution

Formats and proofs policy and legislation in the draft decision document
Provides plain language and other editing feedback to the Hearing Chair
Ensures decisions documents re in accordance with approved Appeals Commission style guide and decision format protocol
Processes errors flagged in an issues decision
Communicates with Hearing Chairs regarding any suggested changes and/or apparent errors
Ensures the final decision document is publication ready for uploading on Can LII for public access

How to Apply

If you have the required experience and are available for new opportunities, please send the following mandatory documents to hrsmss@smsoftconsulting.com by Wednesday, October 7, 2026, at 4:00 PM EST.

Without mandatory documents, we cannot submit a candidate.

Mandatory Documents

Updated Resume in Word format
Skills Matrix and References
Expected Hourly Rate
Visa Status
LinkedIn ID

WhatsApp Group

For daily updates, you can also join our WhatsApp group using the link below:

Join our WhatsApp Group

Note

As this is an Onsite position, the workplace will supply all required office space and equipment, including computers, software, printers’, office supplies, desk, chairs and the necessary access and credentials for the Government of Alberta System.

We make sure to screen every resume we receive in response to the positions shared, but we can't reply to every applicant due to the heavy load. However, only shortlisted candidates with the required skills will be contacted.

Email is the best way to reach us.

You have received this message either as a result of contacting our company to express interest in employment or as a result of posting your resume in a location that can be accessed by recruiters or HR specialists, which suggests an interest in being contacted about employment opportunities.

About employer

More about this job

Responsibilities

Provide administrative and operational support before, during, and after appeal hearings, including coordinating communications, assisting participants and hearing panels, recording hearings, and resolving process or technical issues. Maintain accurate appeal statuses and files, and format, proofread, and prepare final decisions for publication and distribution.

Requirements

Candidates must have at least two years of relevant administrative experience, Microsoft Office Suite experience, and experience adapting to new business environments, troubleshooting in fast-paced settings, and gathering and analyzing stakeholder requirements. Experience in records or information management, privacy legislation, Alberta public-sector systems such as 1GX, or workers' compensation systems is an asset.

Skills

Administrative Support
Appeals Hearing Coordination
Stakeholder Communication
Microsoft Office Suite
Records Management
Information Governance
Business Process Analysis
Troubleshooting
Document Preparation
Proofreading and Editing
Appeal Status Tracking
Hearing Recording
Client Support
Privacy and Information Security
ACES
1GX

Visa sponsorship

Not detected in the job text

Keywords

Government of Alberta
Appeals Commission
Workers' Compensation
Administrative Support
Appeal Hearings
Appeals Officers
Hearing Chairs
Commissioners
Microsoft Office Suite
ACES
1GX
Information Governance
Records Management
Information Management
Access to Information Act
Protection of Privacy Act
Privacy
Information Security
Business Process Requirements
Stakeholder Management
Document Index
Appeal Documents Package
Teleconference
Video Conference
Hearing Recording
Troubleshooting
Decision Proofreading
Plain Language Editing
CanLII
WCB

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