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Added 1 hour ago
H
Admn Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
…Emmanuel Health, a Catholic Health Affiliate, the Administrative Assistant provides high-level, confidential administrative and operational support primarily to the Executive Director of…
Added 1 hour ago
Academic Initiatives Officer (2026-MP-20)
University of Windsor
Windsor, ON
The Academic Initiatives Officer works closely with the Provost and, at his or her direction, with other members of senior academic administration (Deans, Assistant and Associate-Vice…
Added 2 hours ago
IA
Administrative assistant - office
Insight Advantage Inc
Leamington, ON
- $19 to $24 CAD / hour
- Full-time
- Contract
- On-site
College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
Added 2 hours ago
TC
Project Manager | Construction
Turner Construction | Canada
Toronto, ON
- Full-time
A thorough benefits program including End of Year Premium Pay, Healthcare and Dental Coverage, Registered Retirement Savings Plan (RRSP) matching, and much more,
Added 2 hours ago
VC
Executive Assistant - VP
VON Canada
ON · Ontario, Canada
- $30.9 to $32.83 CAD / hour
- Part-time
The Executive Assistant (EA) enables the Vice President (VP) and their team to advance the mission and goals of VON. The EA supports the VP’s department which is an executive level national…
Added 2 hours ago
WQ
École intermédiaire Namur / Namur Intermediate School - Directeur ou Directrice d'école, remplacement temporaire / Principal, Temporary Replacement - 35 Heures/hours
Western Quebec School Board
Namur, QC
- Contract
Promouvoir le bon fonctionnement de l'école, notamment en participant et en assistant régulièrement aux réunions liées à l'école (conseil d'école, conseil d'établissement et Home & School,…
Added 2 hours ago
UO
Administrative Assistant, Indigenous Initiatives
University of Victoria
Victoria, BC
- Full-time
Reporting to the Director, Finance and Administration and supporting the Program Manager, Indigenous Initiatives, the Administrative Assistant, provides confidential, culturally sensitive,…
Added 2 hours ago
YH
Assistant Director of Resident Care
Yee Hong Centre For Geriatric Care
Toronto, ON · Scarborough Finch
- Full-time
Yee Hong Centre for Geriatric Care (Yee Hong) is a recognized leader in senior care, dedicated to providing exceptional, culturally inclusive services that enhance the well-being of older…
Added 3 hours ago
LS
Assistant Director of Care - RPN
Lev Senior Living
Hamilton, ON
- Full-time
Complete Assessment requirements for Falls Prevention Program, medication administration, behavioral management
Added 3 hours ago
SE
Channel Sales HVAC Specialist
Schneider Electric
Calgary, AB · AB · Edmonton, Alberta
- Full-time
…(reimbursement for medical / wellbeing expenses); telemedicine program; 13 paid holidays annually; up to 19 days paid time off in first year; paid family leaves; parental and care leave;…
Added 3 hours ago
O&
Operations Manager - Offsite Catering & Events
Oliver & Bonacini
Toronto, ON
- $55,000 to $65,000 CAD / year
- Full-time
…training, and budgeting. The Operations Manager leads a team of Assistant Managers, Logistics Managers, Key Employees, Event Servers and Offsite Catering…
Added 3 hours ago
GB
Administrative assistant
GESTION BÉDARD & CÔTÉ INC.
Québec, QC
- $25 to $27 CAD / hour
- Full-time
- Hybrid
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Added 4 hours ago
AC
Office assistant
Archway Community Services
Abbotsford, BC
- From $25.91 CAD / hour
- Full-time
- Contract
- On-site
Added 4 hours ago
RE
Technical Project Manager
Randstad Enterprise
Montreal, QC
- Contract
Job Title - Technical Project/Program Manager
Added 4 hours ago
TL
Deputy Fire Chief
The Loomex Group
Sussex, NB
- Full-time
The Deputy Chief is also a key member of the Sussex Fire Department’s senior management team, providing leadership, communication, administrative, and technical skills. The role also…
Added 7 hours ago
NB
Administrative Receptionist
National Bank of Canada
Winnipeg, MB
- Part-time
This position reports to the Assistant Manager, Administration. You will work closely with Administration team members and interact regularly with employees across the organization,…
Added 9 hours ago
Civil Engineer II - Senior Waterworks Design Engineer
City of Vancouver
Vancouver, BC
The Senior Water Design Engineer is responsible for managing programs that support the renewal and replacement of aging drinking water infrastructure (distribution main and transmission…
Added 9 hours ago
TL
Deputy Fire Chief
The Loomex Group
Sussex, NB
- Full-time
The Deputy Chief is also a key member of the Sussex Fire Department’s senior management team, providing leadership, communication, administrative, and technical skills. The role also…
Added 11 hours ago
CC
Pharmacy Assistant (Training Provided) - Night Shift
CareRx Corporation
Oakville, ON
- $18 to $20 USD / hour
- Full-time
Experience as a Pharmacy Assistan t or certif ication from an accredited Pharmacy Assistant program is preferred, but not required - training will be provided for the position
Added 12 hours ago
SE
Procurement Specialist
Schneider Electric
Dollard-Des Ormeaux, QC
- $75,200 to $112,800 CAD / year
- Full-time
…(reimbursement for medical / wellbeing expenses); telemedicine program; 13 paid holidays annually; up to 19 days paid time off in first year; paid family leaves; parental and care leave;…
Added 12 hours ago
SE
Procurement Specialist
Schneider Electric
Milton, ON
- $75,200 to $112,800 CAD / year
- Full-time
…(reimbursement for medical / wellbeing expenses); telemedicine program; 13 paid holidays annually; up to 19 days paid time off in first year; paid family leaves; parental and care leave;…
Added 12 hours ago
SE
Project Manager - Equipement
Schneider Electric
Milton, ON
- $64,000 to $96,000 CAD / year
- Full-time
…(reimbursement for medical / wellbeing expenses); telemedicine program; 13 paid holidays annually; up to 19 days paid time off in first year; paid family leaves; parental and care leave;…
Added 13 hours ago
NL
Executive Assistant (26:162)
Northern Lights College
Dawson Creek, BC
- Full-time
…individual to join our team in a key support role, Executive Assistant, within the Executive Operations department. Reporting to the Vice-President, Community Relations and Institutional…
Added 13 hours ago
TH
Diagnostic Imaging Assistant (Part-Time)
Trillium Health Partners
ON · ON, Canada
- Part-time
Completion of clerical / senior clerk training program or equivalent education and experience in a health career environment.
Added 13 hours ago
CK
Registered Care Aide Needed with Car-Westshore
Comfort Keepers Victoria
BC · British Columbia, Canada
- Full-time
Successful graduation from a recognized Health Care Assistant Program or an equivalent combination of education, training, and experience with BC Registry Number

Closed listing

S M Software Solutions Inc

GOAPRDJP000001039 – Administrative Assistant – Intermediate

Calgary, AB, Canada

Internship

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Internship
Closing date: Nov 3, 2026
Posting language: English
Posted: Oct 4, 2026

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Original job description

Archived listing. The details below describe a past opening.

Client: Government of Alberta - GOAPRDJP000001039

We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support before, during, and after appeal hearings, coordinate with Appeals Officers, Hearing Chairs, Commissioners, external parties, and internal stakeholders, manage hearing communications, maintain accurate appeal statuses, troubleshoot process and technical issues, and prepare final appeal decisions for publication and distribution.

Role Snapshot

Job Title: GOAPRDJP000001039 – Administrative Assistant – Intermediate
Client: Government of Alberta
Work Location: 2300 - 801 - 6 AVE SW, Calgary, Alberta, Canada, T5E 7Y2
Work Arrangement: Onsite
Estimated Start Date: February 11, 2026
Estimated End Date: April 30, 2027
Business Days: 125.00
Estimated Hours: 7.25 hours per day
Maximum Extension Term: 12 Months

Must Have

Experience adapting to new business environments business and technical teams, coordinating with vendors, managing stakeholder relationships, and facilitating collaboration to achieve project objectives. – 2 years
Experience using Microsoft Office Suite tools. – 2 years
Experience working in a fast-paced role, to problem solve/troubleshoot, while working independently and in a team environment. – 2 years
Relevant experience in a role similar to this. Experience must be applicable to this role. – 2 years
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years

Nice Have

Experience with Information Governance, or records management and information management. – 2 years
Experience with information management concepts, privacy, and security issues relating to ATIA (Access to Information Act) and POPA (Protection of Privacy Act) - previously known as FOIP - 2 years
Experience working directly within the Government of Alberta, 1GX, or a comparable Canadian public-sector ERP environment. – 2 years
Duration - Experience working with workers compensation systems (i.e. WCB) - 2 years

Description

The Appeals Commission (the "Commission") is an administrative tribunal established under the Workers' Compensation Act as the final level of appeal for worker's compensation matters in the province of Alberta. The Appeals Commission consists of four diverse divisions including a tribunal made up of adjudicators and staff; an advocate office that operates as an independent program; a medical panels program that facilitates an independent medical panel process; and a secretariat that provides administrative and operational support to all components of the organization.

Reporting to the Senior Appeals Assistant, the temporary Appeals Assistant (AA) role is the main point of contact on the day of the appeal hearing. The AA is required to provide a wide range of front-line assistance to external parties to the appeal, as well as support and guidance to internal stakeholders such as Appeals Officers, Hearing Chairs, Vice Chairs and Commissioners, in matters relating to the AA role.

Before the hearing, the AA is solely response for pre-hearing administration. During the hearing, the AA oversees the hearing recording, manages the parties assists the panel and the parties with additional appeal-related documents, and is expected to take the lead of parties become distressed. After the hearing, the AA is responsible for updating the appeal file, and once the decision is written, the AA is required to format, proofread and send the appeal decision for publication and distribution.

Key Responsibilities

Providing Efficient and Accurate Support to Appeals Officers

Prepares and disperses Appeals Officers' (AOs) correspondence to participating parties
Creates the Document Index for the Appeal Documents Package (ADP)
Informed the assigned Appeals Officer of any new submissions or circumstances occurring at the hearing (e.g. last-minute submissions provided, requests for travel, changes of address, provisions of a wage loss form to the parties, etc.), following up where an adjournment occurs

Manages Hearing Communications and Situational Irregularities for Scheduled Hearings

Notifies the panel of any prehearing anomalies that might impact the success of the hearing
Coordinates set up and sharing of teleconference/video conference information with the parties and the panels
Instruct parties in how to participate in all formats of hearings - in person, teleconference, video
Attends, records hearings hearings, troubleshoots and resolves any process or technical problems
Responds to party inquiries and concerns prior to commencement of the hearing
Supports clients, including when distress, emergency or crisis situations arise

Ensures Correct Statuses are Maintained

Enter statuses on ACES for work completed on hearing chair decisions, ADPs, and AO correspondence
Ensures ACES status benchmarks are maintained to reflect timelines for assigned work from Hearing Chairs and AOs
Confirms the status of an appeal with the Hearing Chair upon completion of a hearing to meet the AC decision timelines
Resolves any errors or omissions of stats with IT Coordinator to ensure accurate reporting

Audits and Prepares Hearing Chair Decisions for Distribution

Formats and proofs policy and legislation in the draft decision document
Provides plain language and other editing feedback to the Hearing Chair
Ensures decisions documents re in accordance with approved Appeals Commission style guide and decision format protocol
Processes errors flagged in an issues decision
Communicates with Hearing Chairs regarding any suggested changes and/or apparent errors
Ensures the final decision document is publication ready for uploading on Can LII for public access

How to Apply

If you have the required experience and are available for new opportunities, please send the following mandatory documents to hrsmss@smsoftconsulting.com by Wednesday, October 7, 2026, at 4:00 PM EST.

Without mandatory documents, we cannot submit a candidate.

Mandatory Documents

Updated Resume in Word format
Skills Matrix and References
Expected Hourly Rate
Visa Status
LinkedIn ID

WhatsApp Group

For daily updates, you can also join our WhatsApp group using the link below:

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Note

As this is an Onsite position, the workplace will supply all required office space and equipment, including computers, software, printers’, office supplies, desk, chairs and the necessary access and credentials for the Government of Alberta System.

We make sure to screen every resume we receive in response to the positions shared, but we can't reply to every applicant due to the heavy load. However, only shortlisted candidates with the required skills will be contacted.

Email is the best way to reach us.

You have received this message either as a result of contacting our company to express interest in employment or as a result of posting your resume in a location that can be accessed by recruiters or HR specialists, which suggests an interest in being contacted about employment opportunities.

About employer

More about this job

Responsibilities

Provide administrative and operational support before, during, and after appeal hearings, including coordinating communications, assisting participants and internal stakeholders, recording hearings, and resolving process or technical issues. Maintain accurate appeal statuses and files, prepare correspondence and document indexes, and format, proofread, and finalize decisions for publication and distribution.

Requirements

At least two years of experience is required in a similar role, using Microsoft Office, working in a fast-paced environment, troubleshooting independently and collaboratively, adapting to new business environments, coordinating with stakeholders, and documenting and analyzing business or process requirements. Preferred experience includes information and records management, privacy and security requirements under ATIA and POPA, Government of Alberta or comparable public-sector ERP systems, and workers' compensation systems.

Skills

Administrative Support
Appeals Hearing Coordination
Stakeholder Communication
Microsoft Office
Records Management
Information Governance
Business Process Requirements Analysis
Document Preparation and Proofreading
Plain-Language Editing
Troubleshooting
Hearing Recording
Appeal Status Tracking
Privacy and Information Security
Client Support
Crisis Response
Public-Sector Administration

Visa sponsorship

Not detected in the job text

Keywords

Appeals Commission
Workers' Compensation
Administrative Tribunal
Appeal Hearings
Appeals Officers
Hearing Chairs
Commissioners
Microsoft Office Suite
ACES
Appeal Documents Package
Document Index
Hearing Recording
Teleconference
Video Conference
Information Governance
Records Management
Information Management
ATIA
POPA
Privacy
Information Security
Government of Alberta
1GX
Public-Sector ERP
WCB
CanLII
Decision Publication
Stakeholder Coordination
Business Process Requirements
Troubleshooting

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