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Added 3 mins ago
M
Graphic Designer
MDPI
Toronto, ON
- Full-time
As a successful candidate, you will work closely with the Graphic Design Lead and senior members of the design team to become familiar with MDPI's corporate brand guidelines, visual…
Added 4 mins ago
YG
Quality Control Coordinator
York Group
Edmonton, AB
- Full-time
…inspections, and testing, manage issues and deficiencies, and lead the project’s quality control program through commissioning and…
Added 4 mins ago
CI
Geotechnical Engineer/Project Manager
Cambium Inc.
Barrie, ON · Whitby, ON
- Full-time
…deliver practical, cost-effective solutions that meet client and project requirements. The role includes overseeing project scope, schedules, budgets, and deliverables while maintaining…
Added 4 mins ago
Senior Technical Program Manager
ShyftLabs
Toronto, ON
Experience with project management and collaboration tools such as Jira and Confluence.
Added 4 mins ago
A
Cost Control Coordinator
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Toronto, ON · North York, ON
- Full-time
The Stations Architectural Lead will support the Elevated Guideways and Stations Contract (“EGS”) of The Ontario Line ("OL"). The Primary Construction Team for this project consists of…
Added 4 mins ago
S
Senior Procurement Specialist - 1 FT
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Saskatoon, SK
- Full-time
Successful completion of the Supply Chain Management Professional (S.C.M.P.) Designation, Business Administration Diploma or a combination of relevant education, training and/or experience.…
Added 4 mins ago
CR
Parts & Sales Support Specialist - Refrigeration & HVAC
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- Full-time
CIMCO is looking for a Parts & Sales Support Specialist to support our service, sales, and project teams across Atlantic Canada. This position can be based out of either our Dartmouth, Nova…
Added 4 mins ago
CU
Account Coordinator
CHEIL USA
Mississauga, ON
- $45,000 to $50,000 CAD / year
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Added 18 mins ago
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- Full-time
Communicating task completion, project progress, and duties to management and stakeholders.
Added 18 mins ago
S
System Architect
SLMCON
Canada
- Full-time
…on solving complex warehouse and automation challenges. Our team blends modern technology, creative thinking, and hands-on delivery to drive measurable…
Added 18 mins ago
GQ
Responsable qualité et accréditation / Quality and Accreditation Lead
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Added 18 mins ago
HP
Pharmacist (Provincial Pharmacy Services – System Application Pharmacist)
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PE · Prince Edward Island, Canada
- $60.07 to $69.41 CAD / hour
- Full-time
Lead multidisciplinary management and front line teams in work processes.
Added 18 mins ago
TA
Field Marketing Manager - 12-month maternity contract
The Adaptavist Group
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- Full-time
Actively contribute to regular regional marketing planning in conjunction with your team, to bring your expertise to activity/project budgeting
Added 18 mins ago
DF
Sales Specialist
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- Full-time
Candidates should possess Training and Sales Management skills to support onboarding of new team members and help drive consistent sales performance.
Added 18 mins ago
TJ
Development & Community Engagement Manager
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Vancouver, BC
- Full-time
Strong organizational and project management abilities.
Added 18 mins ago
PH
Manager, Wellness and Psychological Health & Safety
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Vancouver, BC
- $108,000 to $135,000 CAD / year
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Added 18 mins ago
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Procurement Lead
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✅ Collaborating with Operations, Engineering, Inventory, Production, and Project Management teams to solve challenges and create efficiencies
Added 18 mins ago
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Senior Structural Engineer
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- Full-time
EastPoint is a multi-discipline architectural and engineering firm based in Halifax, Nova Scotia. Owned by its management and senior employees, EastPoint’s leadership has worked together as…
Added 19 mins ago
C
Senior Information Security Specialist
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…and solution designs to help determine the feasibility of a project and its security risk to CIBC. Assess business needs against potential risks and provide your recommendations for action…
Added 19 mins ago
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Senior Director, Group Product Owner - Enterprise Governance, Risk & Compliance (eGRC)
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Added 19 mins ago
C
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The Training System Integrated Solution Leader (ISL) – Future Fighter Lead-In Trainer (FFLIT) is part of a team of senior training development professionals responsible for designing…
Added 19 mins ago
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Associate Director, Deposits
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Added 19 mins ago
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Director of Project Controls
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- $260,000 to $290,000 CAD / year
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Lead contract strategy, review and approve change orders, and negotiate with contractors to optimize project outcomes and control costs.
Added 19 mins ago
B
SPECIALIST, INFRASTRUCTURE DELIVERY
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Montreal, QC
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PMP (Project Management Professional) certification or any other equivalent certification is a plus.
Added 19 mins ago
AB
Vendor Management Office Lead – Procurement
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S M Software Solutions Inc

GOAPRDJP000001039 – Administrative Assistant – Intermediate

Calgary, AB, Canada

Internship

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Job details

Job type: Internship
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

Client: Government of Alberta - GOAPRDJP000001039

We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support before, during, and after appeal hearings, coordinate with Appeals Officers, Hearing Chairs, Commissioners, external parties, and internal stakeholders, manage hearing communications, maintain accurate appeal statuses, troubleshoot process and technical issues, and prepare final appeal decisions for publication and distribution.

Role Snapshot

Job Title: GOAPRDJP000001039 – Administrative Assistant – Intermediate
Client: Government of Alberta
Work Location: 2300 - 801 - 6 AVE SW, Calgary, Alberta, Canada, T5E 7Y2
Work Arrangement: Onsite
Estimated Start Date: February 11, 2026
Estimated End Date: April 30, 2027
Business Days: 125.00
Estimated Hours: 7.25 hours per day
Maximum Extension Term: 12 Months

Must Have

Experience adapting to new business environments business and technical teams, coordinating with vendors, managing stakeholder relationships, and facilitating collaboration to achieve project objectives. – 2 years
Experience using Microsoft Office Suite tools. – 2 years
Experience working in a fast-paced role, to problem solve/troubleshoot, while working independently and in a team environment. – 2 years
Relevant experience in a role similar to this. Experience must be applicable to this role. – 2 years
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years

Nice Have

Experience with Information Governance, or records management and information management. – 2 years
Experience with information management concepts, privacy, and security issues relating to ATIA (Access to Information Act) and POPA (Protection of Privacy Act) - previously known as FOIP - 2 years
Experience working directly within the Government of Alberta, 1GX, or a comparable Canadian public-sector ERP environment. – 2 years
Duration - Experience working with workers compensation systems (i.e. WCB) - 2 years

Description

The Appeals Commission (the "Commission") is an administrative tribunal established under the Workers' Compensation Act as the final level of appeal for worker's compensation matters in the province of Alberta. The Appeals Commission consists of four diverse divisions including a tribunal made up of adjudicators and staff; an advocate office that operates as an independent program; a medical panels program that facilitates an independent medical panel process; and a secretariat that provides administrative and operational support to all components of the organization.

Reporting to the Senior Appeals Assistant, the temporary Appeals Assistant (AA) role is the main point of contact on the day of the appeal hearing. The AA is required to provide a wide range of front-line assistance to external parties to the appeal, as well as support and guidance to internal stakeholders such as Appeals Officers, Hearing Chairs, Vice Chairs and Commissioners, in matters relating to the AA role.

Before the hearing, the AA is solely response for pre-hearing administration. During the hearing, the AA oversees the hearing recording, manages the parties assists the panel and the parties with additional appeal-related documents, and is expected to take the lead of parties become distressed. After the hearing, the AA is responsible for updating the appeal file, and once the decision is written, the AA is required to format, proofread and send the appeal decision for publication and distribution.

Key Responsibilities

Providing Efficient and Accurate Support to Appeals Officers

Prepares and disperses Appeals Officers' (AOs) correspondence to participating parties
Creates the Document Index for the Appeal Documents Package (ADP)
Informed the assigned Appeals Officer of any new submissions or circumstances occurring at the hearing (e.g. last-minute submissions provided, requests for travel, changes of address, provisions of a wage loss form to the parties, etc.), following up where an adjournment occurs

Manages Hearing Communications and Situational Irregularities for Scheduled Hearings

Notifies the panel of any prehearing anomalies that might impact the success of the hearing
Coordinates set up and sharing of teleconference/video conference information with the parties and the panels
Instruct parties in how to participate in all formats of hearings - in person, teleconference, video
Attends, records hearings hearings, troubleshoots and resolves any process or technical problems
Responds to party inquiries and concerns prior to commencement of the hearing
Supports clients, including when distress, emergency or crisis situations arise

Ensures Correct Statuses are Maintained

Enter statuses on ACES for work completed on hearing chair decisions, ADPs, and AO correspondence
Ensures ACES status benchmarks are maintained to reflect timelines for assigned work from Hearing Chairs and AOs
Confirms the status of an appeal with the Hearing Chair upon completion of a hearing to meet the AC decision timelines
Resolves any errors or omissions of stats with IT Coordinator to ensure accurate reporting

Audits and Prepares Hearing Chair Decisions for Distribution

Formats and proofs policy and legislation in the draft decision document
Provides plain language and other editing feedback to the Hearing Chair
Ensures decisions documents re in accordance with approved Appeals Commission style guide and decision format protocol
Processes errors flagged in an issues decision
Communicates with Hearing Chairs regarding any suggested changes and/or apparent errors
Ensures the final decision document is publication ready for uploading on Can LII for public access

How to Apply

If you have the required experience and are available for new opportunities, please send the following mandatory documents to hrsmss@smsoftconsulting.com by Wednesday, October 7, 2026, at 4:00 PM EST.

Without mandatory documents, we cannot submit a candidate.

Mandatory Documents

Updated Resume in Word format
Skills Matrix and References
Expected Hourly Rate
Visa Status
LinkedIn ID

WhatsApp Group

For daily updates, you can also join our WhatsApp group using the link below:

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Note

As this is an Onsite position, the workplace will supply all required office space and equipment, including computers, software, printers’, office supplies, desk, chairs and the necessary access and credentials for the Government of Alberta System.

We make sure to screen every resume we receive in response to the positions shared, but we can't reply to every applicant due to the heavy load. However, only shortlisted candidates with the required skills will be contacted.

Email is the best way to reach us.

You have received this message either as a result of contacting our company to express interest in employment or as a result of posting your resume in a location that can be accessed by recruiters or HR specialists, which suggests an interest in being contacted about employment opportunities.

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More about this job

Responsibilities

Provide administrative and operational support for appeals before, during, and after hearings, including coordinating communications, assisting participants and hearing panels, troubleshooting issues, and maintaining accurate appeal records and statuses. Format, proofread, and prepare final decisions for publication and distribution.

Requirements

At least two years of relevant experience is required, including experience with Microsoft Office, stakeholder and business-process requirements, adapting to new environments, and troubleshooting in a fast-paced role. Experience with information or records management, privacy and security legislation, public-sector ERP systems, and workers' compensation systems is an asset.

Skills

Administrative Support
Hearing Coordination
Stakeholder Communication
Microsoft Office Suite
Records Management
Information Governance
Business Process Requirements
Troubleshooting
Problem Solving
Document Preparation
Proofreading and Editing
Appeal Status Tracking
Teleconference and Video Conference Coordination
Client Support
Privacy and Information Security
Workers' Compensation Systems

Visa sponsorship

Not detected in the job text

Keywords

Appeals Commission
Workers' Compensation
Administrative Tribunal
Appeal Hearings
Appeals Officers
Hearing Chairs
Commissioners
Microsoft Office Suite
ACES
Appeal Documents Package
Document Index
Hearing Communications
Teleconference
Video Conference
Hearing Recording
Appeal Status Tracking
Information Governance
Records Management
Information Management
Access to Information Act
Protection of Privacy Act
1GX
Public-Sector ERP
Decision Formatting
Proofreading
Plain Language Editing
CanLII
Stakeholder Coordination
Process Troubleshooting
Business Process Requirements

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