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Added 13 mins ago
SP
Project Coordinator/Senior Project Coordinator (Edmonton)
Synergy Projects Ltd.
AB · Edmonton, AB
- Full-time
Synergy Projects Ltd. is seeking a Project Coordinator/Senior Project Coordinator to work with the project team towards the timely coordination of workflow regarding construction projects,…
Added 13 mins ago
IW
Product Specialist, Investment Products - Winnipeg, Toronto
IG Wealth Management
MB · Manitoba, Canada
- Full-time
…Management’s investment product platform and serves as the primary coordinator for product-related inquiries from advisors, sales teams and internal business…
Added 13 mins ago
NE
Human Resources Coordinator - Winter 2027 Co-op
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Toronto, ON
- Volunteer
JOB TITLE Human Resources Coordinator - Winter 2027 Co-op
Added 13 mins ago
CD
Facilitator, Training and Development
CNIB Deafblind Community Services
Ottawa, ON
- $30.9 to $38.65 CAD / hour
- Contract
Support the collection of feedback, assessments, and participation data to inform program evaluation.
Added 28 mins ago
C&
Finance Associate
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London, ON
- Internship
As an E-File Coordinator you will transmit completed tax returns to Canada Revenue Agencies, be able to identify E-File errors and learn to correct them and retransmit the tax returns. A…
Added 28 mins ago
NE
Site Health, Safety & Environment Coordinator
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- Full-time
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Added 1 hour ago
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- Full-time
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Added 1 hour ago
BD
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Reporting to the Resource Development Manager, the Bingo Volunteer Coordinator supports the coordination and scheduling of volunteers for Blue Door’s Bingo activities. The Coordinator is…
Added 2 hours ago
AI
Marketing Coordinator
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- Full-time
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Added 2 hours ago
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Added 2 hours ago
COORDINATOR VENDOR MANAGEMENT
City of Toronto
Toronto, ON
Job Title: COORDINATOR VENDOR MANAGEMENT (CONTRACTED SERVICES)
Added 2 hours ago
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Business Excellence Intern
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- Temporary
Deliver data-driven insights and support ad hoc business analysis.
Added 2 hours ago
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Haulage Coordinator
J-AAR
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- Full-time
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Added 2 hours ago
SC
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- $45,000 to $55,000 CAD / year
The Customer Relations Coordinator is responsible for managing client inquiries, overseeing store lead coordination, and ensuring timely follow-up and conversion opportunities. This role…
Added 2 hours ago
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HR Coordinator
Houle
Burnaby, BC
- Full-time
We are recruiting for a HR Coordinator to join the Human Resources team at our Burnaby head office.
Added 2 hours ago
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Air Export Coordinator
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We are seeking an Air Export Coordinator to support the execution and coordination of our international air export operations. In this role, you will manage all aspects of air export…
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Sea Export Coordinator
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We are seeking a Sea Freight Export Coordinator to support the day-to-day operations and ongoing success of our Sea Freight Export division. In this role, you will help ensure the efficient…
Added 2 hours ago
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Business Development Coordinator - Crosstown Chrysler
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- $40,000 to $60,000 CAD / year
…dealer group operating in Canada and the US. We are innovative, data-driven and our commitment to our Team Members, customers and operational excellence fuels our…
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Added 2 hours ago
FS
Dispatch / Customer Service Coordinator
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- $18.5 to $21.5 CAD / hour
Added 2 hours ago
BC
Project Manager
BELFOR CANADA INC.
Hamilton, ON
- $75,000 CAD / year
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…This position attends job sites to assess damage and provide data to create estimates. The Project Manager provides technical explanations and feedback to clients, adjusters and…
Added 3 hours ago
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- Full-time
Role Description The Dispatch Coordinator is a full-time, on-site role based in Brampton, ON. This role is responsible for coordinating daily dispatch activities, assigning loads, and…
Added 3 hours ago
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Customer Care Coordinator
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Added 3 hours ago
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Tenant Services Coordinator
BGIS
Toronto, ON
- Full-time
The Tenant Services Coordinator supports BGIS clients by coordinating the delivery of small-scale maintenance projects, workspace changes, design services and office services. They…
Added 4 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years

S M Software Solutions Inc

GOAPRDJP000001039 – Administrative Assistant – Intermediate

Calgary, AB, Canada

Internship

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Job details

Job type: Internship
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

Client: Government of Alberta - GOAPRDJP000001039

We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support before, during, and after appeal hearings, coordinate with Appeals Officers, Hearing Chairs, Commissioners, external parties, and internal stakeholders, manage hearing communications, maintain accurate appeal statuses, troubleshoot process and technical issues, and prepare final appeal decisions for publication and distribution.

Role Snapshot

Job Title: GOAPRDJP000001039 – Administrative Assistant – Intermediate
Client: Government of Alberta
Work Location: 2300 - 801 - 6 AVE SW, Calgary, Alberta, Canada, T5E 7Y2
Work Arrangement: Onsite
Estimated Start Date: February 11, 2026
Estimated End Date: April 30, 2027
Business Days: 125.00
Estimated Hours: 7.25 hours per day
Maximum Extension Term: 12 Months

Must Have

Experience adapting to new business environments business and technical teams, coordinating with vendors, managing stakeholder relationships, and facilitating collaboration to achieve project objectives. – 2 years
Experience using Microsoft Office Suite tools. – 2 years
Experience working in a fast-paced role, to problem solve/troubleshoot, while working independently and in a team environment. – 2 years
Relevant experience in a role similar to this. Experience must be applicable to this role. – 2 years
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years

Nice Have

Experience with Information Governance, or records management and information management. – 2 years
Experience with information management concepts, privacy, and security issues relating to ATIA (Access to Information Act) and POPA (Protection of Privacy Act) - previously known as FOIP - 2 years
Experience working directly within the Government of Alberta, 1GX, or a comparable Canadian public-sector ERP environment. – 2 years
Duration - Experience working with workers compensation systems (i.e. WCB) - 2 years

Description

The Appeals Commission (the "Commission") is an administrative tribunal established under the Workers' Compensation Act as the final level of appeal for worker's compensation matters in the province of Alberta. The Appeals Commission consists of four diverse divisions including a tribunal made up of adjudicators and staff; an advocate office that operates as an independent program; a medical panels program that facilitates an independent medical panel process; and a secretariat that provides administrative and operational support to all components of the organization.

Reporting to the Senior Appeals Assistant, the temporary Appeals Assistant (AA) role is the main point of contact on the day of the appeal hearing. The AA is required to provide a wide range of front-line assistance to external parties to the appeal, as well as support and guidance to internal stakeholders such as Appeals Officers, Hearing Chairs, Vice Chairs and Commissioners, in matters relating to the AA role.

Before the hearing, the AA is solely response for pre-hearing administration. During the hearing, the AA oversees the hearing recording, manages the parties assists the panel and the parties with additional appeal-related documents, and is expected to take the lead of parties become distressed. After the hearing, the AA is responsible for updating the appeal file, and once the decision is written, the AA is required to format, proofread and send the appeal decision for publication and distribution.

Key Responsibilities

Providing Efficient and Accurate Support to Appeals Officers

Prepares and disperses Appeals Officers' (AOs) correspondence to participating parties
Creates the Document Index for the Appeal Documents Package (ADP)
Informed the assigned Appeals Officer of any new submissions or circumstances occurring at the hearing (e.g. last-minute submissions provided, requests for travel, changes of address, provisions of a wage loss form to the parties, etc.), following up where an adjournment occurs

Manages Hearing Communications and Situational Irregularities for Scheduled Hearings

Notifies the panel of any prehearing anomalies that might impact the success of the hearing
Coordinates set up and sharing of teleconference/video conference information with the parties and the panels
Instruct parties in how to participate in all formats of hearings - in person, teleconference, video
Attends, records hearings hearings, troubleshoots and resolves any process or technical problems
Responds to party inquiries and concerns prior to commencement of the hearing
Supports clients, including when distress, emergency or crisis situations arise

Ensures Correct Statuses are Maintained

Enter statuses on ACES for work completed on hearing chair decisions, ADPs, and AO correspondence
Ensures ACES status benchmarks are maintained to reflect timelines for assigned work from Hearing Chairs and AOs
Confirms the status of an appeal with the Hearing Chair upon completion of a hearing to meet the AC decision timelines
Resolves any errors or omissions of stats with IT Coordinator to ensure accurate reporting

Audits and Prepares Hearing Chair Decisions for Distribution

Formats and proofs policy and legislation in the draft decision document
Provides plain language and other editing feedback to the Hearing Chair
Ensures decisions documents re in accordance with approved Appeals Commission style guide and decision format protocol
Processes errors flagged in an issues decision
Communicates with Hearing Chairs regarding any suggested changes and/or apparent errors
Ensures the final decision document is publication ready for uploading on Can LII for public access

How to Apply

If you have the required experience and are available for new opportunities, please send the following mandatory documents to hrsmss@smsoftconsulting.com by Wednesday, October 7, 2026, at 4:00 PM EST.

Without mandatory documents, we cannot submit a candidate.

Mandatory Documents

Updated Resume in Word format
Skills Matrix and References
Expected Hourly Rate
Visa Status
LinkedIn ID

WhatsApp Group

For daily updates, you can also join our WhatsApp group using the link below:

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Note

As this is an Onsite position, the workplace will supply all required office space and equipment, including computers, software, printers’, office supplies, desk, chairs and the necessary access and credentials for the Government of Alberta System.

We make sure to screen every resume we receive in response to the positions shared, but we can't reply to every applicant due to the heavy load. However, only shortlisted candidates with the required skills will be contacted.

Email is the best way to reach us.

You have received this message either as a result of contacting our company to express interest in employment or as a result of posting your resume in a location that can be accessed by recruiters or HR specialists, which suggests an interest in being contacted about employment opportunities.

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More about this job

Responsibilities

Provide administrative and operational support before, during, and after appeal hearings, including coordinating communications, assisting participants and internal stakeholders, managing hearing records, and resolving process or technical issues. Maintain accurate appeal statuses and prepare, proofread, format, and distribute final decisions for publication.

Requirements

Candidates must have at least two years of relevant administrative experience, Microsoft Office Suite experience, and experience working in fast-paced environments while troubleshooting independently and collaboratively. They must also have experience coordinating with stakeholders and vendors and gathering, documenting, and analyzing business data and process requirements; records management, privacy, public-sector ERP, and workers' compensation experience are assets.

Skills

Administrative Support
Appeal Hearing Coordination
Stakeholder Communication
Microsoft Office Suite
Records Management
Information Governance
Document Preparation
Proofreading and Editing
Plain-Language Editing
Process Troubleshooting
Technical Troubleshooting
Appeal Status Tracking
Privacy and Information Security
Client Support
Teleconference and Video Conference Coordination
Business Process Requirements Analysis

Visa sponsorship

Not detected in the job text

Keywords

Appeals Commission
Workers' Compensation
Appeal Hearings
Administrative Support
Appeals Officers
Hearing Chairs
Commissioners
Microsoft Office Suite
ACES
Appeal Documents Package
Document Index
Information Governance
Records Management
Information Management
Access to Information Act
Protection of Privacy Act
Privacy
Information Security
Government of Alberta
1GX
Public-Sector ERP
WCB
Teleconference
Video Conference
Decision Publication
CanLII
Stakeholder Coordination
Process Troubleshooting
Technical Troubleshooting
Business Process Requirements

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