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Added 11 mins ago
BB
Project Coordinator
Bosch Building Technologies North America
Quebec, QC
- Full-time
The Project Coordinator will manage, coordinate, and execute the project plan. Participate in the delivery of all activities and manage resources for efficiency and project profitability.…
Added 28 mins ago
B
Health & Safety Coordinator
BGIS
Montreal, QC
- Full-time
Reporting to the Director, Wellness, the Health, Safety & Wellness Coordinator will assist and support in the continued development, implementation and evaluation of our health & safety and…
Added 2 hours ago
NC
Human Resources Business Advisor - Ottawa (1 Year Term)
NAV CANADA
Ottawa, ON
- Full-time
…judgement and are ok with not having all the answers and coming to solutions…
Added 2 hours ago
I-
BIM Coordinator – Piping / Building Mechanical Systems (Industrial Refrigeration, Plumbing, Heating & Cooling)
I8IS - Infiniti Software Solutions
Quebec, QC
- Full-time
Reporting to the Industrial Refrigeration Supervisor, the BIM Coordinator produces and coordinates models and shop/execution drawings (construction, sleeving, fabrication) using AutoCAD /…
Added 2 hours ago
GD
Co-op Winter 2027 Engineering Project Coordinator - 8-16 Months
General Dynamics Missions System International
Calgary, AB
- Internship
…engineering technology - we’re shaping the future of defence and security. Our teams design and deliver advanced, mission-critical solutions that enhance national security, strengthen…
Added 3 hours ago
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ELECTRICAL & INSTRUMENTATION PLANNER
HWN Energy Ltd.
Alexis Whitecourt 232, AB · Whitecourt, AB
- Full-time
Reporting to the Maintenance Coordinator, the E & I Planner is responsible for coordinating and supporting the safe, reliable, and efficient maintenance of company equipment and facilities,…
Added 3 hours ago
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Property Services Coordinator II
BGIS
Montreal, QC
- Full-time
The Property Service Coordinator II is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s).…
Added 3 hours ago
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Office Services Coordinator
McKinsey & Company
Calgary, AB
- Full-time
…tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but…
Added 3 hours ago
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Co-op Winter 2027 Engineering Project Coordinator - 8-16 Months
General Dynamics Mission Systems–Canada
Calgary, AB
- Internship
…engineering technology - we’re shaping the future of defence and security. Our teams design and deliver advanced, mission-critical solutions that enhance national security, strengthen…
Added 4 hours ago
QC
Engineering Coordinator
Quarry Consulting
Ottawa, ON · Greater Ottawa Metropolitan Area
- Full-time
The purpose of the Engineering Coordinator - Projects is to be the technical lead for projects. This person ensures that high level design and technical aspects of the projects are solved.…
Added 4 hours ago
A
HSE Project Coordinator
ANDRITZ
Pointe-Claire, QC
- Full-time
The Site HSE Coordinator is supporting all functions of the HSE team from bidding, preparation, drafting procedures and plans as well as active support on the execution of construction…
Added 4 hours ago
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Lead of Launch Management 73621
ZF LIFETEC
Midland, ON
- Full-time
Act as liaison between the APQP team and Project Management / Design Engineering corporate functions to ensure timely launches and robustness of product and process design.
Added 5 hours ago
Document Controller
Convergint Technologies Ltd
Dartmouth, NS
…documentation control and production under the guidance of senior project managers and technical specialists, with a clear growth path toward becoming a Technical Project Coordinator in the…
Added 5 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
…stakeholder relationships, and facilitating collaboration to achieve project objectives. – 2…
Added 5 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
…stakeholder relationships, and facilitating collaboration to achieve project objectives. – 2…
Added 6 hours ago
NC
HR Business Advisor - Ottawa (1 Year Term)
NAV CANADA
Ottawa, ON
- Temporary
…judgement and are ok with not having all the answers and coming to solutions…
Added 13 hours ago
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Coordonnateur de projet
VINCI
Vancouver, BC
- Full-time
The Project Coordinator supports the implementation of projects by coordinating activities, monitoring work and communicating with stakeholders. He/she contributes to the respect of…
Added 16 hours ago
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HR Coordinator
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Burnaby, BC
- Full-time
We are recruiting for a HR Coordinator to join the Human Resources team at our Burnaby head office.
Added 17 hours ago
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Tenant Services Coordinator
BGIS
Toronto, ON
- Full-time
The Tenant Services Coordinator supports BGIS clients by coordinating the delivery of small-scale maintenance projects, workspace changes, design services and office services. They…
Added 18 hours ago
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Facilities Technician
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Calgary, AB
- $25 to $30 CAD / hour
- Contract
Actalent's oil and gas producer client is looking for a facilities technician/coordinator to join their team in Calgary.
Added 18 hours ago
BB
Project Coordinator
Bosch Building Technologies North America
Toronto, ON
- Full-time
The Project Coordinator will manage, coordinate, and execute the project plan. Participate in the delivery of all activities and manage resources for efficiency and project profitability.…
Added 18 hours ago
SF
Coordonnateur de projet
Soletanche Freyssinet
Vancouver, BC
- Full-time
The Project Coordinator supports the implementation of projects by coordinating activities, monitoring work and communicating with stakeholders. He/she contributes to the respect of…
Added 18 hours ago
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BIM Coordinator
Hitachi Energy
Montreal, QC · Saint-Laurent, QC
- Full-time
Ready to help shape the future of digital engineering and sustainable energy? Hitachi Energy is looking for a BIM Coordinator to join our Grid & Power Quality Solutions team in Raleigh,…
Added 22 hours ago
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AI Integration and Digital Innovation Specialist
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Montreal, QC
- Full-time
Under the authority of the coordinator of the IT Services, the incumbent ensures the development, support, and facilitation of this project intended for the administrative staff of the…
Added 22 hours ago
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Training & Development Coordinator
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We are looking for an experienced and highly organized Training Coordinator to support the coordination, development, delivery, and continuous improvement of employee training and…

S M Software Solutions Inc

GOAPRDJP000001039 – Administrative Assistant – Intermediate

Calgary, AB, Canada

Internship

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Job details

Job type: Internship
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 6, 2026

Original job description

Client: Government of Alberta - GOAPRDJP000001039

We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support before, during, and after appeal hearings, coordinate with Appeals Officers, Hearing Chairs, Commissioners, external parties, and internal stakeholders, manage hearing communications, maintain accurate appeal statuses, troubleshoot process and technical issues, and prepare final appeal decisions for publication and distribution.

Role Snapshot

Job Title: GOAPRDJP000001039 – Administrative Assistant – Intermediate
Client: Government of Alberta
Work Location: 2300 - 801 - 6 AVE SW, Calgary, Alberta, Canada, T5E 7Y2
Work Arrangement: Onsite
Estimated Start Date: February 11, 2026
Estimated End Date: April 30, 2027
Business Days: 125.00
Estimated Hours: 7.25 hours per day
Maximum Extension Term: 12 Months

Must Have

Experience adapting to new business environments business and technical teams, coordinating with vendors, managing stakeholder relationships, and facilitating collaboration to achieve project objectives. – 2 years
Experience using Microsoft Office Suite tools. – 2 years
Experience working in a fast-paced role, to problem solve/troubleshoot, while working independently and in a team environment. – 2 years
Relevant experience in a role similar to this. Experience must be applicable to this role. – 2 years
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years

Nice Have

Experience with Information Governance, or records management and information management. – 2 years
Experience with information management concepts, privacy, and security issues relating to ATIA (Access to Information Act) and POPA (Protection of Privacy Act) - previously known as FOIP - 2 years
Experience working directly within the Government of Alberta, 1GX, or a comparable Canadian public-sector ERP environment. – 2 years
Duration - Experience working with workers compensation systems (i.e. WCB) - 2 years

Description

The Appeals Commission (the "Commission") is an administrative tribunal established under the Workers' Compensation Act as the final level of appeal for worker's compensation matters in the province of Alberta. The Appeals Commission consists of four diverse divisions including a tribunal made up of adjudicators and staff; an advocate office that operates as an independent program; a medical panels program that facilitates an independent medical panel process; and a secretariat that provides administrative and operational support to all components of the organization.

Reporting to the Senior Appeals Assistant, the temporary Appeals Assistant (AA) role is the main point of contact on the day of the appeal hearing. The AA is required to provide a wide range of front-line assistance to external parties to the appeal, as well as support and guidance to internal stakeholders such as Appeals Officers, Hearing Chairs, Vice Chairs and Commissioners, in matters relating to the AA role.

Before the hearing, the AA is solely response for pre-hearing administration. During the hearing, the AA oversees the hearing recording, manages the parties assists the panel and the parties with additional appeal-related documents, and is expected to take the lead of parties become distressed. After the hearing, the AA is responsible for updating the appeal file, and once the decision is written, the AA is required to format, proofread and send the appeal decision for publication and distribution.

Key Responsibilities

Providing Efficient and Accurate Support to Appeals Officers

Prepares and disperses Appeals Officers' (AOs) correspondence to participating parties
Creates the Document Index for the Appeal Documents Package (ADP)
Informed the assigned Appeals Officer of any new submissions or circumstances occurring at the hearing (e.g. last-minute submissions provided, requests for travel, changes of address, provisions of a wage loss form to the parties, etc.), following up where an adjournment occurs

Manages Hearing Communications and Situational Irregularities for Scheduled Hearings

Notifies the panel of any prehearing anomalies that might impact the success of the hearing
Coordinates set up and sharing of teleconference/video conference information with the parties and the panels
Instruct parties in how to participate in all formats of hearings - in person, teleconference, video
Attends, records hearings hearings, troubleshoots and resolves any process or technical problems
Responds to party inquiries and concerns prior to commencement of the hearing
Supports clients, including when distress, emergency or crisis situations arise

Ensures Correct Statuses are Maintained

Enter statuses on ACES for work completed on hearing chair decisions, ADPs, and AO correspondence
Ensures ACES status benchmarks are maintained to reflect timelines for assigned work from Hearing Chairs and AOs
Confirms the status of an appeal with the Hearing Chair upon completion of a hearing to meet the AC decision timelines
Resolves any errors or omissions of stats with IT Coordinator to ensure accurate reporting

Audits and Prepares Hearing Chair Decisions for Distribution

Formats and proofs policy and legislation in the draft decision document
Provides plain language and other editing feedback to the Hearing Chair
Ensures decisions documents re in accordance with approved Appeals Commission style guide and decision format protocol
Processes errors flagged in an issues decision
Communicates with Hearing Chairs regarding any suggested changes and/or apparent errors
Ensures the final decision document is publication ready for uploading on Can LII for public access

How to Apply

If you have the required experience and are available for new opportunities, please send the following mandatory documents to hrsmss@smsoftconsulting.com by Wednesday, October 7, 2026, at 4:00 PM EST.

Without mandatory documents, we cannot submit a candidate.

Mandatory Documents

Updated Resume in Word format
Skills Matrix and References
Expected Hourly Rate
Visa Status
LinkedIn ID

WhatsApp Group

For daily updates, you can also join our WhatsApp group using the link below:

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Note

As this is an Onsite position, the workplace will supply all required office space and equipment, including computers, software, printers’, office supplies, desk, chairs and the necessary access and credentials for the Government of Alberta System.

We make sure to screen every resume we receive in response to the positions shared, but we can't reply to every applicant due to the heavy load. However, only shortlisted candidates with the required skills will be contacted.

Email is the best way to reach us.

You have received this message either as a result of contacting our company to express interest in employment or as a result of posting your resume in a location that can be accessed by recruiters or HR specialists, which suggests an interest in being contacted about employment opportunities.

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More about this job

Responsibilities

Provide administrative and operational support before, during, and after appeal hearings, including coordinating communications, assisting participants and hearing panels, troubleshooting issues, and maintaining accurate appeal records and statuses. Format, proofread, and prepare final decisions for publication and distribution, while coordinating with Appeals Officers, Hearing Chairs, Commissioners, and other stakeholders.

Requirements

Requires at least two years of relevant administrative experience, Microsoft Office experience, and experience adapting to new business environments, collaborating with stakeholders, and gathering and analyzing business and process requirements. Preferred experience includes records and information management, privacy and security legislation, Government of Alberta or comparable public-sector ERP systems, and workers' compensation systems.

Skills

Administrative Support
Appeals Administration
Hearing Coordination
Stakeholder Communication
Microsoft Office Suite
Records Management
Information Governance
Privacy and Information Security
Business Process Requirements Analysis
Troubleshooting
Document Preparation and Proofreading
Plain-Language Editing
Status Tracking
Teleconference and Video Conference Support
Crisis Response
Workers' Compensation

Visa sponsorship

Not detected in the job text

Keywords

Appeals Commission
Workers' Compensation Act
Workers' Compensation Board
Appeal Hearings
Appeals Officers
Hearing Chairs
Commissioners
Appeal Documents Package
Document Index
ACES
Microsoft Office Suite
Information Governance
Records Management
Information Management
Access to Information Act
Protection of Privacy Act
1GX
Public-Sector ERP
Teleconference
Video Conference
Hearing Recording
Appeal Status Tracking
Decision Formatting
Proofreading
CanLII
Stakeholder Coordination

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