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Added 3 mins ago
TF
Maintenance Coordinator
TreeHouse Foods
Georgetown, ON · ON Georgetown
- $52,000 to $78,000 CAD / year
- Full-time
We are seeking a Maintenance Coordinator for our Georgetown, ON facility, a leading manufacturer of quality crackers. The Maintenance Coordinator is responsible for managing the inventory…
Added 17 mins ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Experience working in a fast-paced role, to problem solve/troubleshoot, while working independently and in a team environment. – 2 years
Added 17 mins ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Experience working in a fast-paced role, to problem solve/troubleshoot, while working independently and in a team environment. – 2 years
Added 18 mins ago
Office Services Coordinator
Ricoh
Mississauga, ON
Added 18 mins ago
L
Project Coordinator, Highway Maintenance
Ledcor
Leduc, AB · Edmonton, AB · Calgary, AB
- Full-time
Ledcor is hiring a Project Coordinator to support our Highway Maintenance team in Leduc. This is a hands-on, site-level role ideal for those seeking to build a career in construction…
Added 18 mins ago
Project Coordinator
EBC Inc.
Delta, BC
Added 18 mins ago
IR
Program Coordinator
Islamic Relief Canada
Burlington, ON · ON · Ontario
- Full-time
…evaluation, to name a few. Program staff excel in proactive problem-solving and stakeholder management, capable of navigating diverse needs and ensuring effective…
Added 34 mins ago
Senior Proposals Specialist
PCL Construction
Ottawa, ON
Participates and seeks involvement in outside professional organizations that support the proposal coordinator position.
Added 1 hour ago
GO
Highway Maintenance Technician
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Bathurst, NB
- Full-time
…Together, we are over 45,000 New Brunswickers who are passionate problem-solvers, who make a difference and are proud to call New Brunswick…
Added 1 hour ago
UH
Administrative Assistant III
University Health Network
Toronto, ON
- Contract
Provide administrative coverage and support for the Administrative Coordinator during absences, vacations, and periods of increased workload.
Added 3 hours ago
SC
Pump Repair Coordinator
Stoakley-Stewart Consultants Ltd.
Burlington, ON
- Full-time
Our client is seeking an experienced Pump Repair Coordinator to join its service operations team in Burlington. This is a technical, customer-facing coordination role supporting the repair…
Added 3 hours ago
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Purchasing Coordinator
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- Full-time
When a healthcare customer needs a specialized product, strong supply planning helps make it available. As Purchasing Coordinator, you will turn inventory and supply data into decisions…
Added 3 hours ago
SC
Health, Safety & Environmental Coordinator
Stoakley-Stewart Consultants Ltd.
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- Full-time
Our client requires a Health, Safety & Environmental Coordinator who can do more than administer policies and maintain documentation. This individual will be highly visible within the…
Added 3 hours ago
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Mill Operator 6
Vale Base Metals
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- Full-time
Added 8 hours ago
Disability Income Assistance Coordinator (DIAC) Talent Pool
Government of Alberta
AB
Job Title: Disability Income Assistance Coordinator (DIAC) Talent Pool
Added 9 hours ago
NC
Technical Services Technologist Trainee (2 Positions in Winnipeg, 1 Position in Saskatoon)
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- Full-time
Are creative thinkers, have the ability to problem solve and make decisions
Added 10 hours ago
UO
Senior Coordinator, Academic Administration
University of Ottawa
Ottawa, ON · Roger Guindon Hall
- Full-time
Added 10 hours ago
UO
Administrative Assistant
University of Ottawa
Ottawa, ON · Social Sciences Building
- Full-time
…policy and procedures. Acts as a backup to the Administrative coordinator in the preparation of financial and other administrative…
Added 12 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Experience working in a fast-paced role, to problem solve/troubleshoot, while working independently and in a team environment. – 2 years
Added 12 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Experience working in a fast-paced role, to problem solve/troubleshoot, while working independently and in a team environment. – 2 years
Added 12 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Experience working in a fast-paced role, to problem solve/troubleshoot, while working independently and in a team environment. – 2 years
Added 12 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Experience working in a fast-paced role, to problem solve/troubleshoot, while working independently and in a team environment. – 2 years
Added 17 hours ago
Assistant Manager, Education & Adventure Programs
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North Vancouver, BC
…conjunction with and support the Education and Adventures Sales Coordinator role and Education and Adventure Program Supervisor to ensure a smooth delivery of the…
Added 18 hours ago
LC
Game Programming Instructor – C++ / C# (Sessional Faculty)
LaSalle College Vancouver
Vancouver, BC
- Full-time
The ideal candidate has a deep understanding of introductory programming, object-oriented design, and problem-solving fundamentals, and can communicate technical concepts clearly to…
Added 18 hours ago
A
Project Coordinator
AECOM
Pickering, ON
- $60,000 to $70,000 CAD / year
- Full-time
AECOM is looking for a detail-oriented, organized, and motivated Project Coordinator to join our Buildings + Places Canada (B+P Canada) team in Pickering, Ontario. In this new position, you…

Closed listing

S M Software Solutions Inc

GOAPRDJP000001040 – Administrative Assistant – Intermediate

AB, Canada
Edmonton, AB, Canada

Internship

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Internship
Closing date: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

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Original job description

Archived listing. The details below describe a past opening.

Client: Government of Alberta - GOAPRDJP000001040

We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational support before, during, and after appeal hearings, coordinate with Appeals Officers, Hearing Chairs, Commissioners, external parties, and internal stakeholders, manage hearing communications, maintain accurate appeal statuses, troubleshoot process and technical issues, and prepare final appeal decisions for publication and distribution.

Role Snapshot

Job Title: GOAPRDJP000001040 – Administrative Assistant – Intermediate
Client: Government of Alberta
Work Location: Eleventh Floor, 10405 Jasper Avenue, Edmonton, Alberta, Canada, T5J 3N4
Work Arrangement: Onsite
Estimated Start Date: February 11, 2026
Estimated End Date: April 30, 2027
Business Days: 125.00
Estimated Hours: 7.25 hours per day
Maximum Extension Term: 12 Months

Must Have

Experience adapting to new business environments, business and technical teams, coordinating with vendors, managing stakeholder relationships, and facilitating collaboration to achieve project objectives. – 2 years
Experience using Microsoft Office Suite tools. – 2 years
Experience working in a fast-paced role, to problem solve/troubleshoot, while working independently and in a team environment. – 2 years
Relevant experience in a role similar to this. Experience must be applicable to this role. – 2 years
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years

Nice Have

Experience with Information Governance, or records management and information management. – 2 years
Experience with information management concepts, privacy, and security issues relating to ATIA (Access to Information Act) and POPA (Protection of Privacy Act) – previously known as FOIP. – 2 years
Experience working directly within the Government of Alberta, 1GX, or a comparable Canadian public-sector ERP environment. – 2 years
Duration – Experience working with workers compensation systems (i.e. WCB). – 2 years

Description

The Appeals Commission (the "Commission") is an administrative tribunal established under the Workers' Compensation Act as the final level of appeal for worker's compensation matters in the province of Alberta. The Appeals Commission consists of four diverse divisions including a tribunal made up of adjudicators and staff; an advocate office that operates as an independent program; a medical panels program that facilitates an independent medical panel process; and a secretariat that provides administrative and operational support to all components of the organization.

Reporting to the Senior Appeals Assistant, the temporary Appeals Assistant (AA) role is the main point of contact on the day of the appeal hearing. The AA is required to provide a wide range of front-line assistance to external parties to the appeal, as well as support and guidance to internal stakeholders such as Appeals Officers, Hearing Chairs, Vice Chairs and Commissioners, in matters relating to the AA role.

Before the hearing, the AA is solely response for pre-hearing administration. During the hearing, the AA oversees the hearing recording, manages the parties assists the panel and the parties with additional appeal-related documents, and is expected to take the lead of parties become distressed. After the hearing, the AA is responsible for updating the appeal file, and once the decision is written, the AA is required to format, proofread and send the appeal decision for publication and distribution.

Key Responsibilities

Providing Efficient and Accurate Support to Appeals Officers

Prepares and disperses Appeals Officers' (AOs) correspondence to participating parties
Creates the Document Index for the Appeal Documents Package (ADP)
Informed the assigned Appeals Officer of any new submissions or circumstances occurring at the hearing (e.g. last-minute submissions provided, requests for travel, changes of address, provisions of a wage loss form to the parties, etc.), following up where an adjournment occurs

Manages Hearing Communications and Situational Irregularities for Scheduled Hearings

Notifies the panel of any prehearing anomalies that might impact the success of the hearing
Coordinates set up and sharing of teleconference/video conference information with the parties and the panels
Instruct parties in how to participate in all formats of hearings - in person, teleconference, video
Attends, records hearings hearings, troubleshoots and resolves any process or technical problems
Responds to party inquiries and concerns prior to commencement of the hearing
Supports clients, including when distress, emergency or crisis situations arise

Ensures Correct Statuses are Maintained

Enter statuses on ACES for work completed on hearing chair decisions, ADPs, and AO correspondence
Ensures ACES status benchmarks are maintained to reflect timelines for assigned work from Hearing Chairs and AOs
Confirms the status of an appeal with the Hearing Chair upon completion of a hearing to meet the AC decision timelines
Resolves any errors or omissions of stats with IT Coordinator to ensure accurate reporting

Audits and Prepares Hearing Chair Decisions for Distribution

Formats and proofs policy and legislation in the draft decision document
Provides plain language and other editing feedback to the Hearing Chair
Ensures decisions documents re in accordance with approved Appeals Commission style guide and decision format protocol
Processes errors flagged in an issues decision
Communicates with Hearing Chairs regarding any suggested changes and/or apparent errors
Ensures the final decision document is publication ready for uploading on Can LII for public access

How to Apply

If you have the required experience and are available for new opportunities, please send the following mandatory documents to hrsmss@smsoftconsulting.com by Wednesday, October 7, 2026, at 4:00 PM EST.

Without mandatory documents, we cannot submit a candidate.

Mandatory Documents

Updated Resume in Word format
Skills Matrix and References
Expected Hourly Rate
Visa Status
LinkedIn ID

WhatsApp Group

For daily updates, you can also join our WhatsApp group using the link below:

Join our WhatsApp Group

Note

As this is an Onsite position, the workplace will supply all required office space and equipment, including computers, software, printers, office supplies, desk, chairs and the necessary access and credentials for the Government of Alberta System.

We make sure to screen every resume we receive in response to the positions shared, but we can't reply to every applicant due to the heavy load. However, only shortlisted candidates with the required skills will be contacted.

Email is the best way to reach us.

You have received this message either as a result of contacting our company to express interest in employment or as a result of posting your resume in a location that can be accessed by recruiters or HR specialists, which suggests an interest in being contacted about employment opportunities.

About employer

More about this job

Responsibilities

Provide administrative and operational support for appeals before, during, and after hearings, including coordinating communications, assisting participants, recording hearings, and resolving process or technical issues. Maintain accurate appeal statuses and files, and format, proofread, and prepare final decisions for publication and distribution.

Requirements

Requires at least two years of relevant administrative experience, Microsoft Office experience, and experience working in fast-paced environments while troubleshooting independently and collaboratively. Candidates must also have experience adapting to new business environments, coordinating with stakeholders, and gathering and analyzing business data and process requirements; records management, privacy legislation, public-sector ERP, and workers' compensation experience are assets.

Skills

Administrative Support
Appeals Hearing Coordination
Stakeholder Communication
Microsoft Office Suite
Document Management
Records Management
Information Governance
Privacy and Security
Business Process Requirements
Problem-Solving
Troubleshooting
Hearing Recording
Proofreading and Editing
Plain-Language Editing
ACES Status Management
Client Support

Visa sponsorship

Not detected in the job text

Keywords

Government of Alberta
Appeals Commission
Workers' Compensation
Administrative Support
Appeals Hearings
Appeals Officers
Hearing Chairs
Commissioners
Microsoft Office Suite
ACES
Appeal Documents Package
Document Index
Hearing Communications
Teleconference
Video Conference
Hearing Recording
Appeal Status Tracking
Information Governance
Records Management
Information Management
ATIA
POPA
Privacy
Security
1GX
Public-Sector ERP
Decision Formatting
Proofreading
Plain-Language Editing
CanLII

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