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Added 17 mins ago
GM
Indigenous Museum Attendant
Galt Museum & Archives / Akaisamitohkanao'pa
Lethbridge, AB
- Full-time
Eligibility: This opportunity is open to self-identifying First Nation, Metis, and Inuit Students currently enrolled in a post-secondary program
Added 17 mins ago
GE
12 Month Contract E-Commerce Digital Coordinator
Gerrie Electric Wholesale Ltd.
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- Full-time
The Digital Marketing Coordinator executes and optimizes Gerrie Electric’s digital marketing efforts so the company can effectively reach, engage, and convert its target audience through…
Added 46 mins ago
BC
CAD Coordinator
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- Full-time
Annual premium program for all regular employees
Added 46 mins ago
BC
CAD Coordinator
BBA Consultants
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- Full-time
Annual premium program for all regular employees
Added 46 mins ago
SI
Maintenance Coodinator
Shannex Incorporated
Debert, NS
- Full-time
We are searching for a Maintenance Coordinator to join our Debert Court team based in Debert, Nova Scotia.
Added 46 mins ago
SI
Resident and Family Service Coordinator - DePaul Hall Annex
Shannex Incorporated
Bedford, NS
- Full-time
We are searching for a Resident and Family Services Coordinator to join our DePaul Hall Annex team based in Bedford, Nova Scotia.
Added 47 mins ago
Advisor, Environmental Coordination and Planning
VIA HFR - VIA TGF Inc
Montreal, QC · Toronto, ON · Quebec, QC
Minimum of 5 years of professional experience as a project coordinator, preferably with exposure to Environmental impact assessments, Indigenous relations, infrastructure, or construction…
Added 1 hour ago
BC
CAD Coordinator
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Sept-Îles, QC
- Full-time
Annual premium program for all regular employees
Added 1 hour ago
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Coordinator, Facility Management
Defence Construction Canada
Cold Lake, AB
- Full-time
The Coordinator, Facility Management, provides operations and maintenance services for Client-Partner facilities. The incumbent manages and administers contracts related to facility…
Added 1 hour ago
DC
Coordinator, Project Management
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- Full-time
…Construction Association's Construction Management Certification Program, demonstrating our commitment to excellence and professional…
Added 1 hour ago
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CAD Coordinator
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Annual premium program for all regular employees
Added 1 hour ago
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Coordinator, Facility Management
Defence Construction Canada
Cold Lake, AB
- Full-time
We're looking for a Coordinator, Facility Management to help manage facilities, maintenance contracts, and service providers that support Canada's defence operations. In this role, you'll…
Added 1 hour ago
BC
CAD Coordinator
BBA Consultants
Quebec, QC
- Full-time
Annual premium program for all regular employees
Added 1 hour ago
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CAD Coordinator
BBA Consultants
Mont-Saint-Hilaire, QC · Mont-St-Hilaire, QC
- Full-time
Annual premium program for all regular employees
Added 1 hour ago
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CAD Coordinator
BBA Consultants
Montreal, QC
- Full-time
Annual premium program for all regular employees
Added 1 hour ago
F
Construction Coordinator
Fluor
Fort Saskatchewan, AB
- Full-time
…routinely exercises discretion and judgment. The Construction Coordinator plans and performs work requiring sound technical judgment in the evaluation, organization, and execution of…
Added 1 hour ago
RM
Clinical Education Coordinator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
The Professional Practice department is currently seeking a Temporary Part-Time Clinical Education Coordinator to join their team. This position will primarily focus on the Medical Program…
Added 1 hour ago
UO
Social Media and News Coordinator
University of Victoria
Victoria, BC
- Full-time
Reporting to the Manager, Marketing and Communications, the Social Media and News Coordinator plays an integral role in UCAM’s mandate to communicate UVic’s vision and achieve its strategic…
Added 1 hour ago
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Client Services Coordinator
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Montreal, QC
- Temporary
Job Title: Client Services Coordinator (on a Casual basis)
Added 1 hour ago
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Underground Mine Operations Supervisor
Vale
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- Full-time
Graduate of Mining Technologist program, or similar, is preferred.
Added 2 hours ago
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Coordonnateur(trice) contenu technique/ Technical Content Coordinator (CONTRACT)
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Montreal, QC
- Contract
…services. As part of Genetec's UCS team, the Technical Content Coordinator manages content updates with various content development teams around Genetec and ensures timely and consistent…
Added 2 hours ago
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SUD - Parts Coordinator
Gardewine
Sudbury, ON
- Full-time
We are currently seeking a Parts Coordinator to join our team in our Sudbury Terminal.
Added 2 hours ago
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Advisor, Environmental Coordination and Planning
Alto
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- Full-time
Minimum of 5 years of professional experience as a project coordinator, preferably with exposure to Environmental impact assessments, Indigenous relations, infrastructure, or construction…
Added 2 hours ago
SP
Tour Sales Coordinator
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BC · Sun Peaks Mountain, BC
- Full-time
As Tour Sales Coordinator at Sun Peaks Grand Hotel & Conference Centre, you’ll be at the heart of creating seamless and memorable experiences for our tour travelers and groups. More than an…
Added 2 hours ago
NI
Payroll Administrator and HR Coordinator
Norsat International
Richmond, BC
- $40,000 to $50,000 CAD / year
- Temporary
As a Payroll Administrator and HR Coordinator, you are responsible for managing all payroll and human resources activities within the company. This role ensures accurate and timely payroll…

Closed listing

S M Software Solutions Inc

GOAPRDJP000001040 – Administrative Assistant – Intermediate

AB, Canada
Edmonton, AB, Canada

Internship

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Internship
Closing date: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

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Administrative Assistant I (ID: 56182)
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Search current openings

Original job description

Archived listing. The details below describe a past opening.

Client: Government of Alberta - GOAPRDJP000001040

We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational support before, during, and after appeal hearings, coordinate with Appeals Officers, Hearing Chairs, Commissioners, external parties, and internal stakeholders, manage hearing communications, maintain accurate appeal statuses, troubleshoot process and technical issues, and prepare final appeal decisions for publication and distribution.

Role Snapshot

Job Title: GOAPRDJP000001040 – Administrative Assistant – Intermediate
Client: Government of Alberta
Work Location: Eleventh Floor, 10405 Jasper Avenue, Edmonton, Alberta, Canada, T5J 3N4
Work Arrangement: Onsite
Estimated Start Date: February 11, 2026
Estimated End Date: April 30, 2027
Business Days: 125.00
Estimated Hours: 7.25 hours per day
Maximum Extension Term: 12 Months

Must Have

Experience adapting to new business environments, business and technical teams, coordinating with vendors, managing stakeholder relationships, and facilitating collaboration to achieve project objectives. – 2 years
Experience using Microsoft Office Suite tools. – 2 years
Experience working in a fast-paced role, to problem solve/troubleshoot, while working independently and in a team environment. – 2 years
Relevant experience in a role similar to this. Experience must be applicable to this role. – 2 years
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years

Nice Have

Experience with Information Governance, or records management and information management. – 2 years
Experience with information management concepts, privacy, and security issues relating to ATIA (Access to Information Act) and POPA (Protection of Privacy Act) – previously known as FOIP. – 2 years
Experience working directly within the Government of Alberta, 1GX, or a comparable Canadian public-sector ERP environment. – 2 years
Duration – Experience working with workers compensation systems (i.e. WCB). – 2 years

Description

The Appeals Commission (the "Commission") is an administrative tribunal established under the Workers' Compensation Act as the final level of appeal for worker's compensation matters in the province of Alberta. The Appeals Commission consists of four diverse divisions including a tribunal made up of adjudicators and staff; an advocate office that operates as an independent program; a medical panels program that facilitates an independent medical panel process; and a secretariat that provides administrative and operational support to all components of the organization.

Reporting to the Senior Appeals Assistant, the temporary Appeals Assistant (AA) role is the main point of contact on the day of the appeal hearing. The AA is required to provide a wide range of front-line assistance to external parties to the appeal, as well as support and guidance to internal stakeholders such as Appeals Officers, Hearing Chairs, Vice Chairs and Commissioners, in matters relating to the AA role.

Before the hearing, the AA is solely response for pre-hearing administration. During the hearing, the AA oversees the hearing recording, manages the parties assists the panel and the parties with additional appeal-related documents, and is expected to take the lead of parties become distressed. After the hearing, the AA is responsible for updating the appeal file, and once the decision is written, the AA is required to format, proofread and send the appeal decision for publication and distribution.

Key Responsibilities

Providing Efficient and Accurate Support to Appeals Officers

Prepares and disperses Appeals Officers' (AOs) correspondence to participating parties
Creates the Document Index for the Appeal Documents Package (ADP)
Informed the assigned Appeals Officer of any new submissions or circumstances occurring at the hearing (e.g. last-minute submissions provided, requests for travel, changes of address, provisions of a wage loss form to the parties, etc.), following up where an adjournment occurs

Manages Hearing Communications and Situational Irregularities for Scheduled Hearings

Notifies the panel of any prehearing anomalies that might impact the success of the hearing
Coordinates set up and sharing of teleconference/video conference information with the parties and the panels
Instruct parties in how to participate in all formats of hearings - in person, teleconference, video
Attends, records hearings hearings, troubleshoots and resolves any process or technical problems
Responds to party inquiries and concerns prior to commencement of the hearing
Supports clients, including when distress, emergency or crisis situations arise

Ensures Correct Statuses are Maintained

Enter statuses on ACES for work completed on hearing chair decisions, ADPs, and AO correspondence
Ensures ACES status benchmarks are maintained to reflect timelines for assigned work from Hearing Chairs and AOs
Confirms the status of an appeal with the Hearing Chair upon completion of a hearing to meet the AC decision timelines
Resolves any errors or omissions of stats with IT Coordinator to ensure accurate reporting

Audits and Prepares Hearing Chair Decisions for Distribution

Formats and proofs policy and legislation in the draft decision document
Provides plain language and other editing feedback to the Hearing Chair
Ensures decisions documents re in accordance with approved Appeals Commission style guide and decision format protocol
Processes errors flagged in an issues decision
Communicates with Hearing Chairs regarding any suggested changes and/or apparent errors
Ensures the final decision document is publication ready for uploading on Can LII for public access

How to Apply

If you have the required experience and are available for new opportunities, please send the following mandatory documents to hrsmss@smsoftconsulting.com by Wednesday, October 7, 2026, at 4:00 PM EST.

Without mandatory documents, we cannot submit a candidate.

Mandatory Documents

Updated Resume in Word format
Skills Matrix and References
Expected Hourly Rate
Visa Status
LinkedIn ID

WhatsApp Group

For daily updates, you can also join our WhatsApp group using the link below:

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Note

As this is an Onsite position, the workplace will supply all required office space and equipment, including computers, software, printers, office supplies, desk, chairs and the necessary access and credentials for the Government of Alberta System.

We make sure to screen every resume we receive in response to the positions shared, but we can't reply to every applicant due to the heavy load. However, only shortlisted candidates with the required skills will be contacted.

Email is the best way to reach us.

You have received this message either as a result of contacting our company to express interest in employment or as a result of posting your resume in a location that can be accessed by recruiters or HR specialists, which suggests an interest in being contacted about employment opportunities.

About employer

More about this job

Responsibilities

Provide administrative and operational support for appeals before, during, and after hearings, including coordinating communications, assisting participants, managing hearing records, and resolving process or technical issues. Maintain accurate appeal statuses and files, and format, proofread, and prepare final decisions for publication and distribution.

Requirements

Requires at least two years of relevant administrative experience, Microsoft Office Suite experience, and experience working in fast-paced environments while troubleshooting independently and collaboratively. Candidates must also have experience adapting to business and technical environments, coordinating with stakeholders, and gathering and analyzing business data and process requirements; records management, privacy legislation, Alberta public-sector systems, and workers' compensation experience are assets.

Skills

Administrative Support
Hearing Coordination
Stakeholder Communication
Microsoft Office Suite
Records Management
Information Governance
Privacy and Security
Business Process Analysis
Troubleshooting
Document Preparation
Proofreading and Editing
Appeal File Management
Status Tracking
Teleconference and Video Conference Coordination
Client Support
Crisis Response

Visa sponsorship

Not detected in the job text

Keywords

Government of Alberta
Appeals Commission
Workers' Compensation
Appeal Hearings
Administrative Support
Microsoft Office Suite
ACES
Appeal Documents Package
Document Index
Information Governance
Records Management
Information Management
ATIA
POPA
Privacy
Security
1GX
Public-Sector ERP
Stakeholder Coordination
Business Process Requirements
Business Data Analysis
Hearing Communications
Teleconference
Video Conference
Hearing Recording
Troubleshooting
Decision Formatting
Proofreading
Plain-Language Editing
CanLII

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