GOAPRDJP000001044 – Administrative Assistant – Junior

Client: Government of Alberta – GOAPRDJP000001044

We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the Government of Alberta. The successful candidate will assist with processing and tracking Action Requests, managing grant-related requests, preparing and processing invoices, maintaining accurate physical and electronic records, formatting documents, coordinating meetings, and responding to inquiries. The ideal candidate will have strong organizational, communication, document management, and time management skills, along with experience using Microsoft Office, Adobe Acrobat Pro, Outlook, and electronic records management systems.

Role Snapshot

• Job Title: GOAPRDJP000001044 – Administrative Assistant – Junior
• Client: Government of Alberta
• Work Location: Thirteenth Floor, 10020 – 100 Street, Edmonton, Alberta, Canada, T5J 0N3
• Work Arrangement: Onsite
• Estimated Start Date: November 16, 2026
• Estimated End Date: April 30, 2027
• Business Days: 115.00
• Hours: 7.25 hours per day
• Maximum Extension Term: 12 months
  
  

Must Have

• 2 years of experience editing documents using Adobe Acrobat Pro or similar PDF editing software.
• 2 years of experience in records and document management, with a strong understanding of the records life cycle for both physical and electronic formats within information systems.
• 2 years of experience proofreading and formatting Word documents in a work setting.
• 2 years of experience using Microsoft Outlook for email messaging, task and calendar tracking, and other relevant productivity features.
  
  

Nice to Have

• 2 years of experience with and knowledge of financial transactions, ensuring the accuracy and reliability of financial data, and using Microsoft Excel.
• 2 years of experience with records management/document management using SharePoint.
• 2 years of experience working in an environment where work is delivered through a ticketing system or email.
• 2 years of relevant experience in a role similar to this position. Experience must be applicable to the role.
  
  

Description

Duties and Responsibilities

The successful candidate's duties will include, but are not limited to, the following:

• Use ARTS to assign, track, and process Action Requests according to Ministry requirements.
• Monitor and maintain grant-related Action Requests in the ARTS system.
• Respond to inquiries by directing questions to the appropriate area based on a thorough understanding of available contacts and resources.
• Compose written responses according to general instructions.
• Prepare all invoices for review and approval by the Expenditure Officer.
• Process invoices using 1GX.
• Maintain accurate physical and electronic records of all invoices and claims.
• Organize and maintain branch files by creating records using current records management systems.
• Coordinate the master file system to ensure proper record keeping in accordance with Alberta Government standards and expectations.
• Proofread and format Word documents.
• Track records using Microsoft Excel.
• Create documents and memoranda as required.
• Copy, scan, fax, file, and manage physical and digital documents.
• Organize events, coordinate meetings, and book rooms as required.
• Answer phone calls and emails.
  
  

Knowledge

The Candidate Should Demonstrate The Following Knowledge

• Knowledge of government and departmental administrative policies, processes, and standards, including ministry style guides, processes related to Action Requests (ARs), financial timelines, records management, and hosting policies.
• Knowledge of branch business priorities and the ability to apply this knowledge when making decisions and prioritizing activities.
• Knowledge of branch programs and services.
• Awareness of legislation governing the Access to Information Act (ATIA) and Personal Information Protection Act (POPA), and an understanding of how it applies to branch information.
• Awareness of the diverse stakeholder network connected to the branch and its current key issues.
• Advanced knowledge of software tools, automated systems, and applications used to carry out responsibilities, including Microsoft Office (Word and Excel), Adobe, relevant web/internet applications, and records management systems.
  
  

Skills And Abilities

The candidate should possess the following skills and abilities:

• Ability to coordinate and prioritize large volumes of work within short timelines.
• Strong interpersonal and communication skills, including the ability to communicate with other staff members, clients, and stakeholders, and to supervise the administrative team.
• Strong written communication skills to prepare correspondence, presentations, and other materials for a range of audiences, and to follow up on correspondence as necessary.
• Strong organizational skills to prioritize and monitor multiple ongoing tasks.
• Effective time management skills, including the ability to prioritize multiple functions efficiently.
• Accurate keyboarding and document formatting skills.
• Basic research skills to compile information for projects.
• Ability to make decisions independently while considering the consequences and impact on the Executive Director and branch.
• Ability to work independently under general instruction, take initiative, and follow through with tasks.
  
  

How to Apply

If you have the required experience and are available for new opportunities, kindly send the following mandatory documents to hrsmss@smsoftconsulting.com by Thursday, October 22, 2026, at 4:00 PM EST.

Mandatory Documents

• Updated Resume in Word format (Mandatory)
• Skills Matrix and References (Mandatory)
• Expected Hourly Rate (Mandatory)
• Visa Status (Mandatory)
• LinkedIn ID (Mandatory)
  
  

Without the mandatory documents, we cannot submit a candidate.

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Note

This is an Onsite role, as specified under the worker model.

We make sure to screen every resume we receive in response to the positions shared, but we cannot reply to every applicant due to the heavy workload. However, only shortlisted candidates with the required skills will be contacted.

Email is the best way to reach us.

You have received this message either as a result of contacting our company to express interest in employment or as a result of posting your resume in a location that can be accessed by recruiters or HR specialists, which suggests an interest in being contacted about employment opportunities.