Administrative assistant jobs in Canada

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Added 20 days ago
Senior Administrative Assistant
Canadian Blood Services
Ottawa, ON
Canadian Blood Services is looking for a Regular full-time Senior Administrative Assistant to join our dynamic Quality Management System team at our 1800 Alta Vista, Ottawa, Ontario…
Added 20 days ago
C
Administrative Assistant
CIBC
Calgary, AB
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 20 days ago
CO
Job ID #32288: Administrative Assistant II
City of Hamilton
Hamilton, ON
- Full-time
Job ID #32288: Administrative Assistant II - Lodges
Added 20 days ago
SH
Administrative Assistant - Repost
Southern Health-Santé Sud
Portage la Prairie, MB
- Full-time
Reporting to the Director, Manager or Lead, the Administrative Assistant is responsible for performing general administrative and clerical duties for the designated program or department.
Added 20 days ago
CO
Administrative Assistant - Client Services (full time, term)
City of Winnipeg
Winnipeg, MB
- Full-time
IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada
Added 21 days ago
CO
CASUAL Administrative Assistant to Educational Administrator (To Garner Applications)
College of New Caledonia
Prince George, BC
- Full-time
…administrators, this position will provide confidential senior administrative services to meet the various and emerging needs of the…
Added 21 days ago
TO
Administrative Assistant - Hematology
The Ottawa Hospital
Ottawa, ON
- Full-time
Join our dynamic team at the University of Ottawa Medical Associates (UMA) in the position of Administrative Assistant in the Division of Hematology at the General Campus. The…
Added 21 days ago
Administrative Secretary 3
Winnipeg Regional Health Authority
Winnipeg, MB
Successful completion of a formal post-secondary administrative assistant program required.
Added 21 days ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
Reporting to the Chair of the Department of Pediatric Surgery, the Fellowship and Bursary Administrative Assistant provides administrative support to the department’s fellowship and…
Added 21 days ago
NY
Admin Assistant, Program Adult Mental Health, FT (J1026-0440)
North York General Hospital
Toronto, ON
- Full-time
This is a Full Time Regular position, with 8-hour day shifts in the Adult Mental Health Unit
Added 21 days ago
Administrative Secretary
Health Sciences North
Sudbury, ON
Serve as the primary point of contact for the Simulation Laboratory while providing efficient administrative support to the Manager and Simulation team. Coordinate daily operations,…
Added 21 days ago
Administrative Secretary
Health Sciences North
Sudbury, ON
Serve as the primary point of contact for the Simulation Laboratory while providing efficient administrative support to the Manager and Simulation team. Coordinate daily operations,…
Added 21 days ago
SM
GOAPRDJP000001044 – Administrative Assistant – Junior
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the…
Added 21 days ago
SM
GOAPRDJP000001044 – Administrative Assistant – Junior
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the…
Added 21 days ago
LH
Administrative Assistant
Lifemark Health Group
Toronto, ON
- $70,000 to $80,000 CAD / year
- Full-time
We are looking for an experienced Administrative Assistant to support our leadership team. This is a busy, hands on role for someone who is exceptionally organized, anticipates what needs…
Added 21 days ago
SM
GOAPRDJP000001044 – Administrative Assistant – Junior
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the…
Added 21 days ago
RU
Administrative Assistant
Ricoh USA, Inc.
Mississauga, ON
- Full-time
…day-to-day operations and staff of specified location. The Assistant Manager may run shifts or site solo. Functions as a document specialist or other operations worker the majority of the…
Added 21 days ago
L
Garderie Petits Genies De Levesque INC is hiring Administrative Assistant with LMIA
LMIA.CA
Quebec, QC
- Full-time
Added 21 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 21 days ago
HH
Administrative Assistant
Hopes Home Inc
Saskatoon, SK
- $19.38 to $26.22 CAD / hour
- Full-time
Must have a valid driver's license
Added 21 days ago
W
Legal Reception & Administrative Assistant
W3Global
Nelson, BC
- $45,000 to $55,000 CAD / year
- Full-time
We are seeking a reliable, organized, and professional Administration Assistant / Receptionist to join a busy professional office. The successful candidate will serve as the first point of…
Added 21 days ago
A
Administrative Assistant 1 [AQ-23292]
Aquent
Vancouver, BC
- $27 to $29 CAD / hour
- Contract
…motivated individual to join a pivotal team, providing essential administrative support that enables our leaders to focus on strategic initiatives. This is more than just an administrative…
Added 21 days ago
Administrative Assistant - Casual (Digby or, Shelburne or, Yarmouth/Regional Office's) 26/27 (90649)
Nova Scotia Regional Centres for Education & CSAP
Digby, NS · Yarmouth/Shelburne/Digby, NS
(Current Casual Administrative Assistant's complete the application form found on the Human Resources website)
Added 21 days ago
AC
Administrative Assistant to the Chair, Nursing
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Full-time
The Administrative Assistant provides administrative, academic, and governance support to Academic Chairs/Associate Chairs, and program faculty to ensure the effective, compliant, and…
Added 21 days ago
AC
Administrative Assistant to the Chair, Allied Health
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Full-time
The Administrative Assistant provides comprehensive administrative, academic, and governance support to the Chairs of Allied Health and Laboratory and Clinical Sciences, along with…

S M Software Solutions Inc

GOAPRDJP000001044 – Administrative Assistant – Junior

AB, Canada
Edmonton, AB, Canada

Internship

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Internship
Apply by: Nov 20, 2026
Posting language: English
Posted: Oct 21, 2026

Original job description

Client: Government of Alberta – GOAPRDJP000001044

We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the Government of Alberta. The successful candidate will assist with processing and tracking Action Requests, managing grant-related requests, preparing and processing invoices, maintaining accurate physical and electronic records, formatting documents, coordinating meetings, and responding to inquiries. The ideal candidate will have strong organizational, communication, document management, and time management skills, along with experience using Microsoft Office, Adobe Acrobat Pro, Outlook, and electronic records management systems.

Role Snapshot

Job Title: GOAPRDJP000001044 – Administrative Assistant – Junior
Client: Government of Alberta
Work Location: Thirteenth Floor, 10020 – 100 Street, Edmonton, Alberta, Canada, T5J 0N3
Work Arrangement: Onsite
Estimated Start Date: November 16, 2026
Estimated End Date: April 30, 2027
Business Days: 115.00
Hours: 7.25 hours per day
Maximum Extension Term: 12 months

Must Have

2 years of experience editing documents using Adobe Acrobat Pro or similar PDF editing software.
2 years of experience in records and document management, with a strong understanding of the records life cycle for both physical and electronic formats within information systems.
2 years of experience proofreading and formatting Word documents in a work setting.
2 years of experience using Microsoft Outlook for email messaging, task and calendar tracking, and other relevant productivity features.

Nice to Have

2 years of experience with and knowledge of financial transactions, ensuring the accuracy and reliability of financial data, and using Microsoft Excel.
2 years of experience with records management/document management using SharePoint.
2 years of experience working in an environment where work is delivered through a ticketing system or email.
2 years of relevant experience in a role similar to this position. Experience must be applicable to the role.

Description

Duties and Responsibilities

The successful candidate's duties will include, but are not limited to, the following:

Use ARTS to assign, track, and process Action Requests according to Ministry requirements.
Monitor and maintain grant-related Action Requests in the ARTS system.
Respond to inquiries by directing questions to the appropriate area based on a thorough understanding of available contacts and resources.
Compose written responses according to general instructions.
Prepare all invoices for review and approval by the Expenditure Officer.
Process invoices using 1GX.
Maintain accurate physical and electronic records of all invoices and claims.
Organize and maintain branch files by creating records using current records management systems.
Coordinate the master file system to ensure proper record keeping in accordance with Alberta Government standards and expectations.
Proofread and format Word documents.
Track records using Microsoft Excel.
Create documents and memoranda as required.
Copy, scan, fax, file, and manage physical and digital documents.
Organize events, coordinate meetings, and book rooms as required.
Answer phone calls and emails.

Knowledge

The Candidate Should Demonstrate The Following Knowledge

Knowledge of government and departmental administrative policies, processes, and standards, including ministry style guides, processes related to Action Requests (ARs), financial timelines, records management, and hosting policies.
Knowledge of branch business priorities and the ability to apply this knowledge when making decisions and prioritizing activities.
Knowledge of branch programs and services.
Awareness of legislation governing the Access to Information Act (ATIA) and Personal Information Protection Act (POPA), and an understanding of how it applies to branch information.
Awareness of the diverse stakeholder network connected to the branch and its current key issues.
Advanced knowledge of software tools, automated systems, and applications used to carry out responsibilities, including Microsoft Office (Word and Excel), Adobe, relevant web/internet applications, and records management systems.

Skills And Abilities

The candidate should possess the following skills and abilities:

Ability to coordinate and prioritize large volumes of work within short timelines.
Strong interpersonal and communication skills, including the ability to communicate with other staff members, clients, and stakeholders, and to supervise the administrative team.
Strong written communication skills to prepare correspondence, presentations, and other materials for a range of audiences, and to follow up on correspondence as necessary.
Strong organizational skills to prioritize and monitor multiple ongoing tasks.
Effective time management skills, including the ability to prioritize multiple functions efficiently.
Accurate keyboarding and document formatting skills.
Basic research skills to compile information for projects.
Ability to make decisions independently while considering the consequences and impact on the Executive Director and branch.
Ability to work independently under general instruction, take initiative, and follow through with tasks.

How to Apply

If you have the required experience and are available for new opportunities, kindly send the following mandatory documents to hrsmss@smsoftconsulting.com by Thursday, October 22, 2026, at 4:00 PM EST.

Mandatory Documents

Updated Resume in Word format (Mandatory)
Skills Matrix and References (Mandatory)
Expected Hourly Rate (Mandatory)
Visa Status (Mandatory)
LinkedIn ID (Mandatory)

Without the mandatory documents, we cannot submit a candidate.

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Note

This is an Onsite role, as specified under the worker model.

We make sure to screen every resume we receive in response to the positions shared, but we cannot reply to every applicant due to the heavy workload. However, only shortlisted candidates with the required skills will be contacted.

Email is the best way to reach us.

You have received this message either as a result of contacting our company to express interest in employment or as a result of posting your resume in a location that can be accessed by recruiters or HR specialists, which suggests an interest in being contacted about employment opportunities.

Apply on LinkedIn About employer

More about this job

Responsibilities

Process and track Action Requests and grant-related requests, prepare and process invoices, and maintain accurate physical and electronic records. Format documents, respond to inquiries, coordinate meetings and events, and provide general administrative support to the branch.

Requirements

The role requires two years of experience editing PDFs with Adobe Acrobat Pro or similar software, managing physical and electronic records, proofreading and formatting Word documents, and using Outlook. Preferred experience includes financial transactions and Excel, SharePoint records management, ticketing or email-based workflows, and similar administrative work.

Skills

Records Management
Document Management
Adobe Acrobat Pro
Microsoft Word
Microsoft Excel
Microsoft Outlook
SharePoint
Invoice Processing
Financial Data Accuracy
Action Request Tracking
Document Proofreading and Formatting
Organization and Prioritization
Time Management
Written Communication
Meeting Coordination

Visa sponsorship

Not detected in the job text

Keywords

Government of Alberta
Administrative Support
Action Requests
ARTS
Grant Requests
Invoice Processing
1GX
Expenditure Officer
Records Management
Document Management
Records Life Cycle
Adobe Acrobat Pro
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
SharePoint
Document Proofreading
Document Formatting
Financial Transactions
Ticketing Systems
Email Correspondence
Access to Information Act
Personal Information Protection Act
Meeting Coordination
File Management
Stakeholder Communication

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Administrative assistant jobs in Canada

Senior Administrative Assistant

Administrative Assistant

Job ID #32288: Administrative Assistant II

Administrative Assistant - Repost

Administrative Assistant - Client Services (full time, term)

CASUAL Administrative Assistant to Educational Administrator (To Garner Applications)

Administrative Assistant - Hematology

Administrative Secretary 3

Fellowship and Bursary Administrative Assistant

Admin Assistant, Program Adult Mental Health, FT (J1026-0440)

Administrative Secretary

Administrative Secretary