Administrative assistant jobs in Canada

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Oct 30, 2026

Hiring at a glance

View jobs

Open jobs: 1,904
Employers: 1,039

Advertised starting pay

Average starting payCAD / hour: $27.41Across 308 listings
Average starting payCAD / year: $53,262Across 84 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 12%236 listings
On-site: 87%1,653 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (54), S M Software Solutions Inc (37), KPMG (35).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 14 days ago
SN
187-26-4 Administrative Assistant - Senior Support Hub
Six Nations
Ohsweken, ON
- Full-time
Administrative Assistant, Senior Support Hub – 187-26-4
Added 14 days ago
Administrative Assistant II, Clinical Intake, Provincial Preschool Autism Services
Nova Scotia Health and IWK Health
Halifax, NS
Added 14 days ago
SM
GOAPRDJP000001047 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Full-time
We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative…
Added 14 days ago
SC
Human Resources Administrator, Volunteer Coordination
Scarborough Centre for Healthy Communities (SCHC)
Toronto, ON · Scarborough, ON
- $50,000 to $60,000 CAD / year
- Full-time
Added 14 days ago
PS
Administrative Assistant, Regional Office Gatineau
Public Service Alliance of Canada (PSAC)
Gatineau, QC
- Full-time
Added 14 days ago
AC
Adjointe Administrative | Administrative Assistant
Aston Carter
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
- $29 to $34 CAD / hour
- Contract
Added 15 days ago
CC
Administrative Assistant
Canadian Centre on Substance Abuse
Ottawa, ON
- $44,320 to $49,860 CAD / year
Reports to: Executive Support and Administrative Services Manager
Added 15 days ago
W
Human Resources Administrator
Wasauksing
Parry Sound, ON
- Full-time
…Resources Manager, the Human Resource Administrator provides administrative support as it relates to recruitment, staffing and human resources activities for Wasauksing First Nation. This…
Added 15 days ago
AC
Administrative Assistant
Air Canada
Dorval, QC
- Full-time
Reporting to the Managing Director, Cargo Operations and Transformation, the Administrative Assistant will provide support to the Managing Director, Cargo Operation and Transformation, as…
Added 15 days ago
DG
Administrative Assistant [Receptionist]
Doane Grant Thornton LLP
Thunder Bay, ON
- Full-time
Added 15 days ago
CJ
Administrative Assistant (m/f/x)
catchHR Jobs
Welland, ON
- Full-time
We aim to streamline corporate processes through precise administrative support and proactive coordination to ensure long-term operational success for our partners and teams.
Added 15 days ago
CJ
Administrative Assistant (m/f/x)
catchHR Jobs
Welland, ON
- Full-time
We aim to streamline corporate processes through precise administrative support and proactive coordination to ensure long-term operational success for our partners and teams.
Added 15 days ago
AC
Adjointe Administrative | Administrative Assistant
Aston Carter
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
- Contract
Added 15 days ago
E
administrative assistant
eDecree
Toronto, ON · North York, ON
- Full-time
Added 16 days ago
MG
Administrative Assistant - The Pavilion Apts.
Monroe Group Ltd.
Pavilion 1, BC
- Full-time
Monroe Group is looking for an Administrative Assistant to join our team!
Added 16 days ago
PH
Administrative Assistant, Senior Leaders Std
Provincial Health Services Authority
Abbotsford, BC
- Full-time
The Administrative Assistant provides complex confidential administrative and secretarial support to the designated Senior Leader(s) and assists with the activities of multi
Added 16 days ago
PH
Administrative Assistant, Senior Leaders Std
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Administrative Assistant provides complex confidential administrative and secretarial support to the designated Senior Leader(s) and assists with the activities of multi
Added 16 days ago
PO
Administrative Assistant (WSGV)
Peace Over Violence
MB · Back, MB
- Internship
Added 16 days ago
J
Administrative Assistant
Janking
AB · Edmonton, AB
- Full-time
Added 16 days ago
G
Receptionist & Administrative Assistant
Gaia
Vaughan, ON
- $19 USD / hour
- Full-time
Added 16 days ago
MG
Administrative Assistant
MRSB Group
Charlottetown, PE
- Full-time
Career Opportunity – Administrative Assistant
Added 16 days ago
R
Administrative Assistant- EN
RBC
Laval, QC
- Full-time
Support the VP in the day-to-day operations of the market by performing administrative tasks, including organizing and managing: correspondence, diary, reports and market desk. Tasks are…
Added 16 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
- Full-time
Job Description: Provides a wide range of administrative support and coor
Added 16 days ago
CA
Administrative Assistant
CPHR Alberta
Calgary, AB
- Full-time
Added 16 days ago
RB
Administrative Assistant
Royal Bank of Canada
Laval, QC
- Full-time
Support the VP in the day-to-day operations of the market by performing administrative tasks, including organizing and managing: correspondence, diary, reports and market desk. Tasks are…

S M Software Solutions Inc

GOAPRDJP000001047 – Administrative Assistant – Intermediate

AB, Canada
Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 12, 2026
Posting language: English
Posted: Oct 13, 2026

Original job description

Client: Government of Alberta – GOAPRDJP000001047

We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative and clerical support, document proofreading and formatting, accurate data entry, records management, client service, and information processing. The successful candidate will respond to inquiries, process educational credential assessments and certification requests, maintain accurate client records, provide administrative support, and collaborate with internal teams and external stakeholders to ensure efficient program delivery.

Role Snapshot

Job Title: GOAPRDJP000001047 – Administrative Assistant – Intermediate
Client: Government of Alberta
Work Location: Sixth Floor, 9920 – 108 Street, Edmonton, Alberta, Canada, T5K 2M4
Work Arrangement: Onsite
Estimated Start Date: September 11, 2026
Estimated End Date: November 30, 2027
Business Days: 267.00
Hours per Day: 7.25
Maximum Extension Term: 12 months

Must Have

3 years of experience proofreading and formatting Word documents in a work setting.
3 years of experience in accurate data processing and/or data entry.
3 years of relevant experience in a role similar to this position, with experience applicable to the role.

Nice to Have

3 years of demonstrated experience collaborating on cross-functional teams to meet critical, time-sensitive deadlines and communicating with diverse audiences.
3 years of experience reviewing and analysing document content.
3 years of experience working in a call centre environment, responding to inquiries over the phone or by email and tracking detailed notes on requests in a call-tracking system.

Description

Perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to managers and employees, assisting with daily office needs, and managing various administrative activities.

Duties will include the following but are not limited to:

Client Service & Communication
Serve as the primary contact for phone and email inquiries from educators, operators, parents, stakeholders, and the public.
Provide accurate, timely, and respectful responses; assess urgency, manage high call volumes, respond to repetitive questions from callers, and de-escalate difficult situations.
Explain certification requirements, policies, procedures, assessment processes, and upgrading options.
Processing Credential Assessment & Certification
Assess Canadian and international educational credentials against Alberta Child Care Staff Certification standards.
Review programs of study and make certification decisions or recommendations in alignment with legislation and policy.
Manage first-level certification appeals; confirm, revise, or escalate decisions as required.
Review and process staff qualification exemptions within assigned authority.
Managing Information Systems & Records
Accurately enter, maintain, and review client data in CCIS and ECDS.
Open, update, and manage client files; verify documents for completeness and accuracy.
Monitor system data quality and identify issues requiring referral or follow-up.
Administrative & Team Support Expectations
Provide administrative support, including file management, scanning, data entry, correspondence, and document processing.
Assist clients and staff with forms, online applications, and document submission.
Support the training and development of new assessors and administrative staff; assist with reassessments.
Stakeholder & Program Support Expectations
Liaise with educational institutions, assessment bodies, and other jurisdictions to verify credentials.
Maintain relationships with organizations delivering the Level 1 Child Care Orientation Course.
Contribute to system testing, process improvements, and the development of guides, forms, certificates, and communication materials.

How to Apply

If you have the required experience and are available for new opportunities, kindly send the following mandatory documents to hrsmss@smsoftconsulting.com by October 20, 2026, at 4:00 PM EST.

Mandatory Documents

Updated Resume in Word format (Mandatory)
Skills Matrix and References (Mandatory)
Expected Hourly Rate (Mandatory)
Visa Status (Mandatory)
LinkedIn ID (Mandatory)

Without the mandatory documents, we cannot submit a candidate.

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Additional Information

Work Arrangement: Per the worker model, this is an onsite role.

We make sure to screen every resume we receive in response to the positions shared, but we cannot reply to every applicant due to the heavy workload. However, only shortlisted candidates with the required skills will be contacted.

Email is the best way to reach us.

You have received this message either as a result of contacting our company to express interest in employment or as a result of posting your resume in a location that can be accessed by recruiters or HR specialists, which suggests an interest in being contacted about employment opportunities.

Apply About employer

More about this job

Responsibilities

Respond to client inquiries, assess educational credentials, process certification requests and appeals, and maintain accurate client records in CCIS and ECDS. Provide administrative and team support, liaise with educational institutions and other stakeholders, and contribute to training, system testing, and process improvements.

Requirements

Requires at least three years of experience proofreading and formatting Word documents, performing accurate data processing or entry, and working in a relevant administrative role. Preferred experience includes cross-functional collaboration, document analysis, and call centre inquiry handling with detailed call tracking.

Skills

Document Proofreading And Formatting
Data Entry And Processing
Records Management
Client Service
Telephone And Email Communication
Credential Assessment
Certification Processing
Document Review And Analysis
Call Tracking
Information Systems Management
File Management
Stakeholder Collaboration
Cross-Functional Teamwork
Deadline Management
Process Improvement
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Word
CCIS
ECDS
Administrative Support
Clerical Support
Proofreading
Document Formatting
Data Entry
Data Processing
Records Management
Client Service
Call Centre
Call Tracking System
Credential Assessment
Educational Credentials
Certification
Alberta Child Care Staff Certification Standards
Certification Appeals
Staff Qualification Exemptions
Information Processing
File Management
Document Verification
Stakeholder Relations
Cross-Functional Collaboration
Process Improvement
System Testing
Child Care Orientation Course

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