Administrative assistant jobs in Canada

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Added 25 days ago
SM
GOAPRDJP000001047 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Full-time
We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative…
Added 25 days ago
SM
GOAPRDJP000001047 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Full-time
We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative…
Added 25 days ago
E
Administrative Assistant (Entry Level)
EvertzAV
Burlington, ON
- Internship
We are seeking a reliable, organized, and proactive Administrative Assistant to join our team. Administrators are vital to the success of our business model, playing a key role in both…
Added 25 days ago
IG
Administrative Assistant
Insight Global
Toronto, ON
- $20 to $22 CAD / hour
- Contract
Insight Global is seeking an Administrative Assistant to join one of Canada's top banking institutions for a 6-month contract. The successful candidate will reconcile documents coming into…
Added 25 days ago
A
Amdocs - Administrative Assistant
Amdocs
Toronto, ON
- Full-time
The Executive Assistant is a trusted partner to senior leadership, providing high-level administrative and operational support to ensure effective execution of business priorities. The role…
Added 25 days ago
NS
Administrative Assistant 2 - Department of Urology
Nova Scotia Health Authority
Halifax, NS
- Full-time
Under the direction of the Head of the Department of Urology, the Administrative Assistant is responsible for providing comprehensive administrative support to the Head by effectively…
Added 25 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 25 days ago
PM
Administrative Assistant
Prairie Mountain Health
Brandon, MB
- Full-time
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 26 days ago
MA
Administrative Assistant - Mail Room
MLT Aikins LLP
Winnipeg, MB
- Full-time
Job Title: Administrative Assistant – Winnipeg
Added 26 days ago
DG
Senior Administrative Assistant
Doane Grant Thornton LLP
Toronto, ON
- Full-time
This role is required to be in-office 5 days per week
Added 26 days ago
CO
Administrative Assistant III
City of Grande Prairie
Grande Prairie, AB
- Full-time
Our Public Safety Communications Centre is looking for a dedicated Administrative Assistant III to join the team.
Added 26 days ago
BC
Administrative Assistant
Bantrel Co.
Calgary, AB
- Full-time
We are currently seeking an Administrative Assistant to support our corporate and project teams, based out of Calgary AB. This role is responsible for coordinating travel arrangements,…
Added 26 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).
Added 26 days ago
VC
Administrative Assistant 1
Vancouver Coastal Health
Vancouver, BC
- $25.27 to $33.17 CAD / hour
- Full-time
Come work as an Administrative Assistant 1 with Vancouver Coastal Health (VCH)!
Added 26 days ago
BC
Administrative Assistant
Bantrel Co.
Calgary, AB
- Full-time
We are currently seeking an Administrative Assistant to support our corporate and project teams, based out of Calgary AB. This role is responsible for coordinating travel arrangements,…
Added 26 days ago
H
Administrative Assistant
Hays
Pointe-Claire, QC
- Full-time
Added 26 days ago
NH
ADMINISTRATIVE ASSISTANT
Northern Health - BC
Hazelton, BC
- Full-time
Are you an Administrative Assistant looking to highlight your knowledge, skills, and abilities in a new and dynamic environment? We currently have an opportunity for you to bring your…
Added 26 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Battleford, SK
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).
Added 26 days ago
S
Administrative Assistant
Stantec
Markham, ON
- Full-time
Perform other administrative tasks as required.
Added 26 days ago
SO
Administrative Assistant
SERVPRO of Vacaville / Dixon
Grand Rapids, MB
- Full-time
An Administrative Assistant plays a pivotal role in facilitating efficient office operations and ensuring seamless communication with customers, stakeholders, and team members. This…
Added 26 days ago
AI
Front Desk Administrative Assistant
Ainsworth Inc
Saskatoon, SK
- Full-time
We are currently seeking a highly energetic and organized Front Desk Administrative Assistant to join our growing team. The successful candidate excels at wearing many hats and is…
Added 26 days ago
A
Administrative Assistant
Amyantek
AB · Alberta, Canada
- Contract
Must Have: Education · Must Have: Work Experience
Added 26 days ago
SW
ScotiaMcLeod Administrative Support Assistant
Scotia Wealth Management
Montreal, QC
- Full-time
As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by…
Added 26 days ago
SC
Administrative Assistant Office Manager
SAGE Counselling Services
Moncton, NB
- Other
The Administrative Assistant Office Manager oversees day-to-day office operations and provides administrative support to ensure smooth service delivery. This on-site role is located in…
Added 26 days ago
YS
Administrative Assistant - Developmental Services
Your Support Services Network
Aurora, ON
- Full-time
In-office fulltime, with potential to move to 3 days in office after 3-months

S M Software Solutions Inc

GOAPRDJP000001047 – Administrative Assistant – Intermediate

AB, Canada
Edmonton, AB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 14, 2026
Posting language: English
Posted: Oct 15, 2026

Original job description

Client: Government of Alberta – GOAPRDJP000001047

We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative and clerical support, document proofreading and formatting, accurate data entry, records management, client service, and information processing. The successful candidate will respond to inquiries, process educational credential assessments and certification requests, maintain accurate client records, provide administrative support, and collaborate with internal teams and external stakeholders to ensure efficient program delivery.

Role Snapshot

Job Title: GOAPRDJP000001047 – Administrative Assistant – Intermediate
Client: Government of Alberta
Work Location: Sixth Floor, 9920 – 108 Street, Edmonton, Alberta, Canada, T5K 2M4
Work Arrangement: Onsite
Estimated Start Date: September 11, 2026
Estimated End Date: November 30, 2027
Business Days: 267.00
Hours per Day: 7.25
Maximum Extension Term: 12 months

Must Have

3 years of experience proofreading and formatting Word documents in a work setting.
3 years of experience in accurate data processing and/or data entry.
3 years of relevant experience in a role similar to this position, with experience applicable to the role.

Nice to Have

3 years of demonstrated experience collaborating on cross-functional teams to meet critical, time-sensitive deadlines and communicating with diverse audiences.
3 years of experience reviewing and analysing document content.
3 years of experience working in a call centre environment, responding to inquiries over the phone or by email and tracking detailed notes on requests in a call-tracking system.

Description

Perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to managers and employees, assisting with daily office needs, and managing various administrative activities.

Duties will include the following but are not limited to:

Client Service & Communication
Serve as the primary contact for phone and email inquiries from educators, operators, parents, stakeholders, and the public.
Provide accurate, timely, and respectful responses; assess urgency, manage high call volumes, respond to repetitive questions from callers, and de-escalate difficult situations.
Explain certification requirements, policies, procedures, assessment processes, and upgrading options.
Processing Credential Assessment & Certification
Assess Canadian and international educational credentials against Alberta Child Care Staff Certification standards.
Review programs of study and make certification decisions or recommendations in alignment with legislation and policy.
Manage first-level certification appeals; confirm, revise, or escalate decisions as required.
Review and process staff qualification exemptions within assigned authority.
Managing Information Systems & Records
Accurately enter, maintain, and review client data in CCIS and ECDS.
Open, update, and manage client files; verify documents for completeness and accuracy.
Monitor system data quality and identify issues requiring referral or follow-up.
Administrative & Team Support Expectations
Provide administrative support, including file management, scanning, data entry, correspondence, and document processing.
Assist clients and staff with forms, online applications, and document submission.
Support the training and development of new assessors and administrative staff; assist with reassessments.
Stakeholder & Program Support Expectations
Liaise with educational institutions, assessment bodies, and other jurisdictions to verify credentials.
Maintain relationships with organizations delivering the Level 1 Child Care Orientation Course.
Contribute to system testing, process improvements, and the development of guides, forms, certificates, and communication materials.

How to Apply

If you have the required experience and are available for new opportunities, kindly send the following mandatory documents to hrsmss@smsoftconsulting.com by October 20, 2026, at 4:00 PM EST.

Mandatory Documents

Updated Resume in Word format (Mandatory)
Skills Matrix and References (Mandatory)
Expected Hourly Rate (Mandatory)
Visa Status (Mandatory)
LinkedIn ID (Mandatory)

Without the mandatory documents, we cannot submit a candidate.

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Additional Information

Work Arrangement: Per the worker model, this is an onsite role.

We make sure to screen every resume we receive in response to the positions shared, but we cannot reply to every applicant due to the heavy workload. However, only shortlisted candidates with the required skills will be contacted.

Email is the best way to reach us.

You have received this message either as a result of contacting our company to express interest in employment or as a result of posting your resume in a location that can be accessed by recruiters or HR specialists, which suggests an interest in being contacted about employment opportunities.

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More about this job

Responsibilities

Respond to client and stakeholder inquiries, assess educational credentials, process certification requests and appeals, and maintain accurate client records in CCIS and ECDS. Provide administrative and team support, liaise with educational institutions and other organizations, and contribute to process improvements and program materials.

Requirements

The role requires at least three years of experience proofreading and formatting Word documents, accurate data processing or entry, and relevant administrative experience. Preferred experience includes cross-functional collaboration under time-sensitive deadlines, document analysis, and call centre inquiry handling with detailed tracking.

Skills

Administrative Support
Clerical Support
Document Proofreading
Document Formatting
Data Entry
Data Processing
Records Management
Client Service
Credential Assessment
Certification Processing
Document Review
Call Centre Support
Stakeholder Communication
Information Processing
Cross-Functional Collaboration
Microsoft Word

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Clerical Tasks
Microsoft Word
Proofreading
Document Formatting
Data Entry
Data Processing
Records Management
Client Service
Educational Credential Assessment
Certification Appeals
Credential Verification
Call Centre
Inquiry Management
CCIS
ECDS
Client Records
Document Review
Stakeholder Communication
Cross-Functional Teams
Time-Sensitive Deadlines
Information Processing
Process Improvement
System Testing
Correspondence
File Management
Educational Institutions
Alberta Child Care
Government of Alberta

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Administrative assistant jobs in Canada