Administrative assistant jobs in Canada

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Added 26 days ago
Administrative Assistant
iGaming Ontario
Toronto, ON
iGaming Ontario is looking for an organized, detail-oriented, and proactive Administrative Assistant to provide administrative and operational support to the Executive Assistant to the…
Added 26 days ago
HH
DO NOT APPLY - TEST ONLY Administrative Assistant ELC I
Hopes Home Inc
Saskatoon, SK
- Full-time
Must have a valid driver's license
Added 26 days ago
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Administrative Assistant, BMO Nesbitt Burns
BMO
Saskatoon, SK · RC_Sask
- Full-time
Added 26 days ago
SC
Human Resources Administrator
St Clair Child & Youth Services
Sarnia, ON
- $66,466.4 to $78,442 CAD / year
- Full-time
The HR Administrator provides administrative and operational support for a broad range of human resources functions within a unionized environment under the direction of the Director of…
Added 26 days ago
IO
Senior Administrative Assistant
Irving Oil
Saint John, NB
- Full-time
As a Senior Administrative Assistant, you will provide administrative support to Irving Oil's Capital Management and Project Execution teams. Your goal will be to assist the senior…
Added 26 days ago
I-
Administrative Assistant
IFG - International Financial Group
BC · British Columbia, Canada
- Contract
We’re looking for a proactive Administrative Assistant with a can-do attitude and strong organizational skills to support an executive team. This role offers great exposure to leadership,…
Added 26 days ago
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Administrative Assistant
Co-op
Melfort, SK
- Full-time
Federated Co-operatives Limited (FCL) is hiring an Administrative Assistant (Propane Clerk) on a permanent basis on our Propane Branch located in Melfort, SK.
Added 26 days ago
FC
Administrative Assistant
FLINT Corp.
Calgary, AB
- Full-time
The Administrative Assistant provides day-to-day administrative and coordination support to FLINT’s corporate office and internal teams. The position plays an important role in creating an…
Added 26 days ago
QM
Administrative Assistant, HR & Office Support
Quantum Management Services Ltd.
Toronto, ON
- $38 to $42 CAD / hour
- Contract
Position: Administrative Assistant, HR & Office Support
Added 26 days ago
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Administrative Assistant
MNP
Markham, ON
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 26 days ago
SM
GOAPRDJP000001047 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Full-time
We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative…
Added 26 days ago
A
Human Resources Administrator - Contract - Full-Time
Alterra
The Blue Mountains, ON · Blue Mountain Resort LP
- Full-time
…daily operations of the Human Resources department by providing administrative support, maintaining accurate records, coordinating programs and training initiatives, and ensuring Human…
Added 26 days ago
Administrative Assistant to Director, Quality, Patient Safety and Patient Experience
Nova Scotia Health and IWK Health
Halifax, NS
Approximately 2 days per week in office; flexibility required
Added 26 days ago
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Production Administrative Assistant (Contract)
MNP
Markham, ON
- Full-time
Make an impact with our Administration team as a Production Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal teams.…
Added 26 days ago
CB
Senior Administrative Assistant, Office of the CEO
Canadian Bankers Association
Toronto, ON
- Full-time
The Senior Administrative Assistant provides proactive, high-level administrative and operational support to the Chief of Staff and plays a key role in the effective operation of the Office…
Added 26 days ago
JJ
administrative assistant
Jungle Jim's International Market
Labrador City, NL
- Full-time
Added 26 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Medicine Hat, AB
- Full-time
Added 26 days ago
YD
administrative assistant
Your Dollar Store with More - Corporate Head Office
Salmon Arm, BC
- Full-time
Added 26 days ago
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Administrative Assistant 1 [AQ-22462]
Aquent
Vancouver, BC
- $28 to $32 CAD / hour
- Contract
Aquent is partnering with a globally recognized technology leader at the forefront of innovation, where your essential administrative support will directly contribute to the seamless…
Added 26 days ago
K
Partner Administrative Assistant (18 month contract)
KPMG
Vancouver, BC
- Full-time
KPMG is looking for a Partner Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
Added 26 days ago
Administrative Assistant
McLarens
Toronto, ON
McLarens Canada is looking for a detail-oriented Administrative Assistant to join its Toronto team. The ideal candidate will have strong transcription, proofreading, and document formatting…
Added 26 days ago
GC
Human Resources Administrator
GWM CAPE TOWN
Permanent North American Gaeltacht, ON
- Full-time
Added 26 days ago
CS
Administrative Assistant
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Burnaby, BC
- Full-time
Employees must possess and maintain a valid and permanent Canadian driver’s license for the duration of their employment in that position
Added 26 days ago
J
Administrative assistant
JobsMedia.io
Vancouver, BC
- Full-time
Added 26 days ago
SM
GOAPRDJP000001047 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Full-time
We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative…

S M Software Solutions Inc

GOAPRDJP000001047 – Administrative Assistant – Intermediate

AB, Canada
Edmonton, AB, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 15, 2026
Posting language: English
Posted: Oct 16, 2026

Original job description

Client: Government of Alberta – GOAPRDJP000001047

We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative and clerical support, document proofreading and formatting, accurate data entry, records management, client service, and information processing. The successful candidate will respond to inquiries, process educational credential assessments and certification requests, maintain accurate client records, provide administrative support, and collaborate with internal teams and external stakeholders to ensure efficient program delivery.

Role Snapshot

Job Title: GOAPRDJP000001047 – Administrative Assistant – Intermediate
Client: Government of Alberta
Work Location: Sixth Floor, 9920 – 108 Street, Edmonton, Alberta, Canada, T5K 2M4
Work Arrangement: Onsite
Estimated Start Date: September 11, 2026
Estimated End Date: November 30, 2027
Business Days: 267.00
Hours per Day: 7.25
Maximum Extension Term: 12 months

Must Have

3 years of experience proofreading and formatting Word documents in a work setting.
3 years of experience in accurate data processing and/or data entry.
3 years of relevant experience in a role similar to this position, with experience applicable to the role.

Nice to Have

3 years of demonstrated experience collaborating on cross-functional teams to meet critical, time-sensitive deadlines and communicating with diverse audiences.
3 years of experience reviewing and analysing document content.
3 years of experience working in a call centre environment, responding to inquiries over the phone or by email and tracking detailed notes on requests in a call-tracking system.

Description

Perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to managers and employees, assisting with daily office needs, and managing various administrative activities.

Duties will include the following but are not limited to:

Client Service & Communication
Serve as the primary contact for phone and email inquiries from educators, operators, parents, stakeholders, and the public.
Provide accurate, timely, and respectful responses; assess urgency, manage high call volumes, respond to repetitive questions from callers, and de-escalate difficult situations.
Explain certification requirements, policies, procedures, assessment processes, and upgrading options.
Processing Credential Assessment & Certification
Assess Canadian and international educational credentials against Alberta Child Care Staff Certification standards.
Review programs of study and make certification decisions or recommendations in alignment with legislation and policy.
Manage first-level certification appeals; confirm, revise, or escalate decisions as required.
Review and process staff qualification exemptions within assigned authority.
Managing Information Systems & Records
Accurately enter, maintain, and review client data in CCIS and ECDS.
Open, update, and manage client files; verify documents for completeness and accuracy.
Monitor system data quality and identify issues requiring referral or follow-up.
Administrative & Team Support Expectations
Provide administrative support, including file management, scanning, data entry, correspondence, and document processing.
Assist clients and staff with forms, online applications, and document submission.
Support the training and development of new assessors and administrative staff; assist with reassessments.
Stakeholder & Program Support Expectations
Liaise with educational institutions, assessment bodies, and other jurisdictions to verify credentials.
Maintain relationships with organizations delivering the Level 1 Child Care Orientation Course.
Contribute to system testing, process improvements, and the development of guides, forms, certificates, and communication materials.

How to Apply

If you have the required experience and are available for new opportunities, kindly send the following mandatory documents to hrsmss@smsoftconsulting.com by October 20, 2026, at 4:00 PM EST.

Mandatory Documents

Updated Resume in Word format (Mandatory)
Skills Matrix and References (Mandatory)
Expected Hourly Rate (Mandatory)
Visa Status (Mandatory)
LinkedIn ID (Mandatory)

Without the mandatory documents, we cannot submit a candidate.

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Additional Information

Work Arrangement: Per the worker model, this is an onsite role.

We make sure to screen every resume we receive in response to the positions shared, but we cannot reply to every applicant due to the heavy workload. However, only shortlisted candidates with the required skills will be contacted.

Email is the best way to reach us.

You have received this message either as a result of contacting our company to express interest in employment or as a result of posting your resume in a location that can be accessed by recruiters or HR specialists, which suggests an interest in being contacted about employment opportunities.

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More about this job

Responsibilities

Respond to client and stakeholder inquiries, assess educational credentials, process certification requests and appeals, and maintain accurate client records in CCIS and ECDS. Provide administrative and team support, liaise with educational institutions and other organizations, and contribute to training, system testing, and process improvements.

Requirements

Requires at least three years of experience proofreading and formatting Word documents, accurate data processing or entry, and relevant experience in a similar role. Preferred experience includes cross-functional collaboration under time-sensitive deadlines, document analysis, and call centre inquiry handling with detailed tracking.

Skills

Administrative Support
Clerical Support
Document Proofreading
Document Formatting
Data Entry
Data Processing
Records Management
Client Service
Credential Assessment
Certification Processing
Document Analysis
Call Centre Support
Written and Verbal Communication
Cross-Functional Collaboration
Information Processing
File Management

Visa sponsorship

Not detected in the job text

Keywords

Government of Alberta
Administrative Assistant
Word Documents
Proofreading
Document Formatting
Data Entry
Data Processing
Records Management
Client Service
Educational Credential Assessment
Certification Appeals
Qualification Exemptions
CCIS
ECDS
Client Records
Call Centre
Call Tracking System
Document Analysis
File Management
Correspondence
Online Applications
Educational Institutions
Assessment Bodies
Level 1 Child Care Orientation Course
System Testing
Process Improvement
Stakeholder Relations

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Administrative assistant jobs in Canada

Administrative Assistant

DO NOT APPLY - TEST ONLY Administrative Assistant ELC I

Administrative Assistant, BMO Nesbitt Burns

Human Resources Administrator

Senior Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant, HR & Office Support

Administrative Assistant