Administrative assistant jobs in Canada (2,293 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 6, 2026

Hiring at a glance

View jobs

Open jobs: 2,293
Employers: 1,158

Advertised starting pay

Average starting payCAD / hour: $26.98Across 342 listings
Average starting payCAD / year: $53,287Across 108 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%295 listings
On-site: 86%1,983 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (71), City of Saint John (56), MNP (42).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

Email me new jobs Save this search

Added 16 days ago
PH
Administrative Assistant 1 - Various Programs Services
Provincial Health Services Authority
Vancouver, BC
- Part-time
…and safety is inherent in all aspects of this position.The Administrative Assistant provides confidential administrative and secretarial support to designated Leader(s) and manages the…
Added 16 days ago
C2
Administrative Assistant
Connection 2 Employment PEI
Summerside, PE
- Full-time
We are looking for an energetic full-time Administrative Assistant.
Added 16 days ago
YC
administrative assistant
Youness Canada Immigration Ltd
Camrose, AB
- Full-time
Added 16 days ago
S
Administrative Secretary, OBGYN Infrastructure - BC Women's Hospital & Health Centre
Sanya’k̓ula
Vancouver, BC
- Full-time
Clerical/Secretarial Administrative/Administrative Resource Team
Added 16 days ago
RT
Administrative Assistant
Reliable Towing
BC · Fraser Valley A, BC
- Full-time
Added 16 days ago
Temporary Receptionist / Administrative Assistant
Opulence Education Group
Calgary, AB
Position Title: Temporary Receptionist / Administrative Assistant
Added 16 days ago
A
Administrative Assistant 1 [AQ-23169]
Aquent
Vancouver, BC
- $27 to $29 CAD / hour
- Contract
Are you a highly organized and proactive administrative professional ready to make a significant impact in a fast-paced technology environment? We are looking
Added 16 days ago
UO
Administrative Assistant
University of Waterloo
Waterloo, ON · Earth Sciences & Chemistry
- Full-time
Added 16 days ago
WS
Administrative Assistant - Crane Field Service
WF Steel & Crane
Langley (District), BC
- Full-time
WF Crane & Service (Western) Ltd. is hiring an Administrative Assistant to join our growing location in Langley. WF is a privately owned company with over 35 years of experience. We serve…
Added 16 days ago
UH
Administrative Assistant II, Medical
University Health Network
Toronto, ON
- Part-time
Added 16 days ago
UH
Administrative Assistant III
University Health Network
Toronto, ON
- Full-time
Added 16 days ago
OI
On-Call Administrative Assistant
Okanagan Indian Band
Armstrong, BC
- Internship
Opportunities On-Call Administrative Assistant
Added 16 days ago
SM
GOAPRDJP000001044 – Administrative Assistant – Junior
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the…
Added 16 days ago
SM
GOAPRDJP000001044 – Administrative Assistant – Junior
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the…
Added 16 days ago
SM
GOAPRDJP000001044 – Administrative Assistant – Junior
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the…
Added 16 days ago
PM
Administrative Secretary 2
Prairie Mountain Health
Brandon, MB
- Full-time
Added 16 days ago
IH
Administrative Assistant | Ambulatory Admin
Interior Health Authority
Kelowna, BC
- Full-time
Interior Health is hiring a permanent full-time Administrative Assistant to provide confidential administrative support functions to the Ambulatory Admin team at the Kelowna General…
Added 17 days ago
A
Administrative Assistant
Aquent
Vancouver, BC
- $27 to $29 CAD / hour
- Full-time
Are you a highly organized and proactive administrative professional ready to make a significant impact in a fast-paced technology environment? We are looking
Added 17 days ago
FN
Administrative Assistant III
Framatome North America
Pickering, ON
- Full-time
Added 17 days ago
M
Administrative Assistant
Morguard
Toronto, ON
- Full-time
Added 17 days ago
FH
Administrative Assistant, Clinical Operations
Fraser Health
Surrey, BC
- Full-time
…Affairs & Medical Staff Services to support key initiatives. The Administrative Assistant, Clinical Operations keeps people connected, details aligned, and priorities on track, bringing…
Added 17 days ago
AC
Can Administrative Assistant II \ Underwriting Assistant
Aon Corporation
Burlington, ON
- Full-time
Ready to take the next step in your insurance career? K&K Insurance, an Aon company, is looking for an Underwriting Assistant to join our team. Gain hands-on experience supporting…
Added 17 days ago
LH
Administrative Assistant
Lifemark Health Group
Toronto, ON
- $70,000 to $80,000 CAD / year
- Full-time
Added 17 days ago
I-
Administrative Assistant
IFG - International Financial Group
Vancouver, BC · Greater Vancouver, BC
- Contract
🚀 Hiring: Administrative Assistant (Entry-Level / 0–2 Yrs Experience)
Added 17 days ago
R
Administrative Assistant
RTX
Renfrew, ON
- Full-time

S M Software Solutions Inc

GOAPRDJP000001047 – Administrative Assistant – Intermediate

AB, Canada
Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 17, 2026
Posting language: English
Posted: Oct 18, 2026

Original job description

Client: Government of Alberta – GOAPRDJP000001047

We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative and clerical support, document proofreading and formatting, accurate data entry, records management, client service, and information processing. The successful candidate will respond to inquiries, process educational credential assessments and certification requests, maintain accurate client records, provide administrative support, and collaborate with internal teams and external stakeholders to ensure efficient program delivery.

Role Snapshot

Job Title: GOAPRDJP000001047 – Administrative Assistant – Intermediate
Client: Government of Alberta
Work Location: Sixth Floor, 9920 – 108 Street, Edmonton, Alberta, Canada, T5K 2M4
Work Arrangement: Onsite
Estimated Start Date: September 11, 2026
Estimated End Date: November 30, 2027
Business Days: 267.00
Hours per Day: 7.25
Maximum Extension Term: 12 months

Must Have

3 years of experience proofreading and formatting Word documents in a work setting.
3 years of experience in accurate data processing and/or data entry.
3 years of relevant experience in a role similar to this position, with experience applicable to the role.

Nice to Have

3 years of demonstrated experience collaborating on cross-functional teams to meet critical, time-sensitive deadlines and communicating with diverse audiences.
3 years of experience reviewing and analysing document content.
3 years of experience working in a call centre environment, responding to inquiries over the phone or by email and tracking detailed notes on requests in a call-tracking system.

Description

Perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to managers and employees, assisting with daily office needs, and managing various administrative activities.

Duties will include the following but are not limited to:

Client Service & Communication
Serve as the primary contact for phone and email inquiries from educators, operators, parents, stakeholders, and the public.
Provide accurate, timely, and respectful responses; assess urgency, manage high call volumes, respond to repetitive questions from callers, and de-escalate difficult situations.
Explain certification requirements, policies, procedures, assessment processes, and upgrading options.
Processing Credential Assessment & Certification
Assess Canadian and international educational credentials against Alberta Child Care Staff Certification standards.
Review programs of study and make certification decisions or recommendations in alignment with legislation and policy.
Manage first-level certification appeals; confirm, revise, or escalate decisions as required.
Review and process staff qualification exemptions within assigned authority.
Managing Information Systems & Records
Accurately enter, maintain, and review client data in CCIS and ECDS.
Open, update, and manage client files; verify documents for completeness and accuracy.
Monitor system data quality and identify issues requiring referral or follow-up.
Administrative & Team Support Expectations
Provide administrative support, including file management, scanning, data entry, correspondence, and document processing.
Assist clients and staff with forms, online applications, and document submission.
Support the training and development of new assessors and administrative staff; assist with reassessments.
Stakeholder & Program Support Expectations
Liaise with educational institutions, assessment bodies, and other jurisdictions to verify credentials.
Maintain relationships with organizations delivering the Level 1 Child Care Orientation Course.
Contribute to system testing, process improvements, and the development of guides, forms, certificates, and communication materials.

How to Apply

If you have the required experience and are available for new opportunities, kindly send the following mandatory documents to hrsmss@smsoftconsulting.com by October 20, 2026, at 4:00 PM EST.

Mandatory Documents

Updated Resume in Word format (Mandatory)
Skills Matrix and References (Mandatory)
Expected Hourly Rate (Mandatory)
Visa Status (Mandatory)
LinkedIn ID (Mandatory)

Without the mandatory documents, we cannot submit a candidate.

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Additional Information

Work Arrangement: Per the worker model, this is an onsite role.

We make sure to screen every resume we receive in response to the positions shared, but we cannot reply to every applicant due to the heavy workload. However, only shortlisted candidates with the required skills will be contacted.

Email is the best way to reach us.

You have received this message either as a result of contacting our company to express interest in employment or as a result of posting your resume in a location that can be accessed by recruiters or HR specialists, which suggests an interest in being contacted about employment opportunities.

Apply About employer

More about this job

Responsibilities

Respond to client inquiries, assess educational credentials, process certification requests and appeals, and maintain accurate client records in CCIS and ECDS. Provide administrative and team support, liaise with educational institutions and other stakeholders, and contribute to training, system testing, and process improvements.

Requirements

Requires at least three years of experience proofreading and formatting Word documents, performing accurate data processing or entry, and working in a relevant administrative role. Preferred experience includes cross-functional collaboration under time-sensitive deadlines, document analysis, and call centre inquiry handling with detailed call tracking.

Skills

Document Proofreading And Formatting
Data Entry And Processing
Records Management
Client Service
Phone And Email Communication
Credential Assessment
Document Review And Analysis
Certification Processing
Call Tracking
Cross-Functional Collaboration
Information Processing
File Management
Data Quality
Stakeholder Relations
Administrative Support
De-escalation

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Word
CCIS
ECDS
Educational Credential Assessment
Alberta Child Care Staff Certification
Certification Appeals
Staff Qualification Exemptions
Client Records
Data Entry
Data Quality
Records Management
Document Proofreading
Document Formatting
Call Centre
Call-Tracking System
Client Service
Credential Verification
Canadian And International Credentials
Programs Of Study
Legislation And Policy
Online Applications
Stakeholder Relations
Level 1 Child Care Orientation Course
System Testing
Process Improvement
Administrative Support
File Management
Correspondence
Document Processing

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