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Added 35 mins ago
WS
Team Lead - Fixed Term
WCG Services
Kelowna, BC
- Full-time
Supervise and support Centre staff with the day-to-day service delivery in the WorkBC Centre. Act as backup for Centre Manager as needed
Added 49 mins ago
I
Customer Success Manager / Project Manager
Infrakit
Strong, ON
- Full-time
A degree in Engineering or an infrastructure-related field (Bachelor’s or Master’s)
Added 49 mins ago
TS
Program Coordinator & Facilitator
The Salvation Army in Canada
Vancouver, BC
- Full-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 1 hour ago
CC
National Account Manager
Cogent Communications
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…superior customer support by virtue of its end-to-end control of service delivery and network monitoring. Structured tenure pay increases and an uncapped commissions plan offers you…
Added 1 hour ago
TS
Program Coordinator & Facilitator
The Salvation Army Canada and Bermuda Territory
Vancouver, BC · Belkin Communities of Hope - Deborah's Gate
- Full-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 1 hour ago
AL
Catering Manager
AZUR Legacy Collection Hotel
Vancouver, BC
- Full-time
Role Description: The Catering Sales Manager is a full-time, on-site role based in Coquitlam, BC, responsible for driving catering revenue and delivering memorable guest experiences. This…
Added 2 hours ago
RB
GENERAL MANAGER - RODD ROYALTY HOTEL
Rodd Brudenell River Resort
Charlottetown, PE
- Full-time
Rodd Hotels & Resorts is seeking an experienced, energetic, and hands-on General Manager to lead Rodd Royalty Hotel, one of our distinctive properties in beautiful Prince Edward Island.
Added 2 hours ago
C
Vice President Human Resources
Confidential
Toronto, ON
- $250,000 to $330,000 CAD / year
- Full-time
Create a team culture of service, curiosity, accountability and continuous improvement
Added 2 hours ago
C
Senior Manager, Compensation (People & Culture) (Hybrid/Telework)
CBC/Radio-Canada
Ottawa, ON · Montreal, QC
- Full-time
This role is a hybrid work arrangement. Work schedule to be discussed with the Hiring Manager according to the guidelines defined by the department.
Added 2 hours ago
WR
Territory Account Manager – Western Canada
Wealthy Recruiting
Montreal, QC
- Full-time
We are seeking a high-caliber Territory Account Manager – Western Canada who is a true sales professional. This is not a passive account management, order-taking, or customer support role -…
Added 4 hours ago
CC
Fort Frances - Part-time Merchandiser
Coca-Cola Canada Bottling Limited
Keewatin, ON
- Part-time
…application questions are answered and that you’ve spoken to your manager. Don't forget that this is a competition, so make sure your resume is up to date and that you're prepared for…
Added 4 hours ago
LI
Sr. Manager, Commercial HVAC District Sales
Lennox International
Montreal, QC · St Laurent, QC
- Full-time
This manager is responsible for achieving team sales goals within a defined geographic area. As the primary level sales manager, the person in this position is also responsible for the…
Added 4 hours ago
W
Heavy Duty Technician - Fort McMurray Rotation
Wajax
Pasadena, NL
- Full-time
Responsible for providing quality workmanship, consistent service, and technical knowledge to the customers. Performs all tasks related to the testing, diagnosing, repair, maintenance, and…
Added 4 hours ago
CO
Application & Integration Technical Analyst
City of Saint John
Saint John, NB
- Full-time
Under the direction of the designated IT Manager, the Application and Integration Technical Analyst is a technical lead responsible for system architecture, data strategy, and integration…
Added 5 hours ago
UH
Radiation Therapy Clinical Educator
University Health Network
Toronto, ON
- Full-time
Reports to: Manager, Radiation Professional Practice
Added 5 hours ago
NL
S2627-76 Mental Health Capacity Building Coordinator-Northern Lights School Division No. 69
Northern Lights Public Schools
Bonnyville, AB
- Full-time
This Program Manager position requires someone who has been formally educated in the health or social sciences field (such as health promotion & prevention, social work, nursing,…
Added 5 hours ago
TO
Employer Services Consultant
The Open Door Group
Medicine Hat, AB
- $32.83 to $38.3 CAD / hour
- Full-time
Reporting to the Service Delivery Manager, the Employer Services Consultant works collaboratively with employers, community partners, and internal teams to provide workforce consultation,…
Added 6 hours ago
MC
Retail Location Coordinator
Midwest co-operative services
Saugeen Shores, ON
- $21 to $25.5 CAD / hour
- Full-time
…Location Coordinator. Under the direction of the Retail Location Manager, the Retail Location Coordinator supports the daily operations of a single MCS retail location specializing in farm…
Added 6 hours ago
EI
Territory Sales Manager - Automotive
EBlock Inc.
Edmonton, AB
- $60,000 to $72,000 CAD / year
- Full-time
The Territory Sales Manager represents the company and manages relationships with customers. This role is focused on achieving targets and maintaining current relationships with dealerships…
Added 6 hours ago
EI
Inside Sales Representative - Automotive
EBlock Inc.
NB · NS · PE
- Full-time
Work closely with your Territory Sales Manager, and others in your territory, to quickly and efficiently work IF bids post sale day.
Added 6 hours ago
EI
Territory Sales Manager - Automotive
EBlock Inc.
Calgary, AB
- $60,000 to $72,000 CAD / year
- Full-time
Every vehicle that changes hands on EBlock started with a relationship - and as Territory Sales Manager, those relationships start with you. You'll be out with dealership decision-makers…
Added 6 hours ago
Customer Service Administrator
Transx Ltd
New Westminster, BC
The TransX Group of Companies has an exciting opportunity for a Customer Service Administrator to join the Terminal Operations department in Vancouver. Reporting to the Terminal Manager,…
Added 6 hours ago
TL
HACCP & CTPAT/PIP Specialist
Transx Ltd
Calgary, AB · Rosser, MB
- Full-time
Work with the Health and Safety Manager, the Health and Safety Specialist, and the Health and Safety Committees on maintaining and improving an effective OHSMS.
Added 6 hours ago
NB
Chief Analyst, Capital Transformation
National Bank of Canada
Montreal, QC
- Temporary
in the Finance sector and report to the Senior Manager. Our team stands out for its expertise at
Added 6 hours ago
XI
Agency Coordinator
Xplore Inc
Markham, ON
- Full-time
Xplore is seeking a highly motivated and detail-oriented Agency Coordinator at the Sr. Analyst or Manager level to join our Collections Team. This role is critical in managing relationships…

Safe Fleet

Administrative Coordinator

Oshawa, ON, Canada

$52,000 to $56,000 /Year · Full-time

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Job details

Pay: $52,000 to $56,000 /Year
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

About The Position

ABOUT THE POSITION

Organization

If you value innovation, creativity, and working hard to satisfy our customers, you will fit in well at Kerr. Our specialty is modifying brand-new vehicles into police and emergency vehicles. In fact, we upfit more police vehicles than any other company in North America, and we continue to focus on growing our business. Founded in 1952, Kerr Industries has a strong North American presence with operations located in Texas, Chicago, Michigan and Oshawa. We want motivated, ambitious people who put the needs of our customers first, bring creativity to their work and will do whatever it takes to achieve success. If you share our passion for providing innovative solutions to complex challenges, we want you on our team. For more information, please visit www.kerrindustries.com.

Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to oversee the creation, tracking, prioritization, and completion of work orders while coordinating vehicle movement and logistics. The ideal candidate is a proactive self-starter with excellent time management skills, exceptional attention to detail, and the ability to communicate effectively with technicians, vendors, customers, and internal stakeholders. This role requires someone who thrives in a process-driven environment and can manage multiple priorities while ensuring operational efficiency.

Responsibilities

Working and reporting directly with the Production Manager and Quality Manager, this role will perform all interim and final inspections on our upfitted vehicles.

Create, review, update and track work orders from initiation through completion,
Manage invoicing and ensure accurate documentation throughout the process.
Ensure work orders are accurate, complete, and prioritized based on operational requirements.
Coordinate vehicle scheduling, dispatching, transportation, and delivery activities.
Monitor vehicle availability, maintenance schedules, and operational readiness.
Liaise with external carriers to ensure seamless logistics coordination.
Track vehicle locations, status updates, and service completion timelines.
Maintain accurate records of work orders, vehicle movements and related documentation.
Follow up on outstanding work orders and logistics requests to ensure timely completion.
Anticipate potential challenges and proactively implement solutions to minimize disruptions.
Balances competing priorities while ensuring vehicles are utilized efficiently.
Communicates with the sales team for all requests regarding vehicle status
Support the Sales Team by generating reports.
Identify opportunities to improve workflows, efficiency, and service delivery.
Ensure compliance with company policies, safety standards, and established procedures.

Compensation And Other Benefits

$52,000 to $56,000 /Year
Compensation is commensurate with experience. Includes Health, Dental, and Vision benefits and paid vacation.

Requirements

Required Qualifications

Experience in work order management, operations coordination, customer service, or a related field.
Accounting knowledge an asset
Proficiency in Microsoft Office applications.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Ability to work independently and as part of a team.

Key Qualities & Competencies

Demonstrates exceptional organizational skills and maintains accurate records and documentation.
Identifies discrepancies, errors, and omissions before they affect operations.
Retains important information, follows historical trends, and recalls processes and past actions when needed.
Quickly learns new systems, processes, and technologies with minimal supervision.
Effectively prioritizes tasks and consistently meets deadlines in a fast-paced environment.
Communicates professionally and confidently with team members, leadership and customers.
Builds positive relationships and works effectively across departments to achieve common goals.
Takes initiative, identifies challenges, and pursues solutions without constant direction.
Follows established procedures while actively seeking opportunities for continuous improvement.

What Success Looks Like

High accuracy in work order processing and documentation.
Consistent on-time completion of work orders.
Strong stakeholder satisfaction through clear communication and follow-up.
Continuous improvement of workflows and operational efficiency.
Reliable, proactive management of priorities with minimal supervision.

This role is ideal for someone who enjoys creating order from complexity, takes pride in accuracy, and is motivated to drive processes forward while delivering exceptional service.

Kerr Industries is committed to providing a workplace free from discrimination and harassment where every employee and candidate is treated with respect and dignity. Employment-related decisions, including hiring, compensation, training, promotion, and termination, are made fairly and based on qualifications, merit, and business needs.

We are committed to fostering an inclusive workplace and providing equal employment opportunities in accordance with applicable laws, including the Ontario Human Rights Code.

Kerr Industries is committed to providing accommodations for applicants with disabilities throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the recruitment or selection process, please let us know and we will work with you to meet your needs.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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More about this job

Responsibilities

Create, prioritize, track, and complete work orders, including managing invoicing and maintaining accurate documentation. Coordinate vehicle inspections, scheduling, transportation, delivery, status reporting, and logistics while supporting sales and improving operational workflows.

Requirements

Experience in work order management, operations coordination, customer service, or a related field is required; accounting knowledge is an asset. Candidates should be proficient in Microsoft Office and demonstrate strong organization, communication, multitasking, prioritization, and independent and collaborative working abilities.

Skills

Work Order Management
Operations Coordination
Vehicle Scheduling
Logistics Coordination
Invoicing
Recordkeeping
Microsoft Office
Organizational Skills
Multitasking
Written Communication
Verbal Communication
Prioritization
Problem-Solving
Process Improvement
Customer Service
Vehicle Inspections

Benefits

Health Benefits
Dental Benefits
Vision Benefits
Paid Vacation

Visa sponsorship

Not detected in the job text

Keywords

Work Orders
Invoicing
Vehicle Inspections
Vehicle Scheduling
Vehicle Dispatching
Transportation
Vehicle Delivery
Fleet Operations
Vehicle Maintenance
Operational Readiness
External Carriers
Logistics Coordination
Vehicle Tracking
Documentation
Microsoft Office
Accounting
Customer Service
Sales Support
Report Generation
Quality Management
Production Management
Safety Standards
Process Improvement
Workflow Efficiency
Truck Transportation
Emergency Vehicles
Police Vehicles

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