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Added 9 mins ago
P&
Gestionnaire de comptes (chef d’équipe), Services de pièces de rechange / Account Manager (Team Lead), Spare Parts Services
Pratt & Whitney
Longueuil, QC
- Full-time
Soutenir la coordination et les escalades liées à la chaîne d’approvisionnement grâce à une communication efficace et à une étroite collaboration avec les responsables de programme.
Added 9 mins ago
IC
D65 Drill/Pit Viper Operator- EN
IAMGOLD Corporation
Gogama, ON
- Full-time
…in-shift performance, safety, and productivity of the drill fleet. This role directly supports IMG’s purpose by ensuring efficient, safe, and reliable drilling operations. By maintaining…
Added 13 mins ago
PW
Shop Lead Hand
Pacific Western Transportation Ltd
Medicine Hat, AB
- Full-time
Canada’s largest fleet of alternative fuel vehicles
Added 24 mins ago
C
Supervisor Mechanical, Locomotive
CN
AB · Greater Edmonton Metropolitan Area
- Full-time
Use CN data to analyze locomotive and car inspections, repair and maintenance requirements to ensure fleet reliability
Added 39 mins ago
NG
Acting Dispatch Supervisor - Parental Leave Coverage - 12 - 18 Months
New Gold Inc.
Emo, ON
- Contract
…responsible for coordinating and optimizing the load and haul fleet to support operational efficiency. A key focus of the role is managing ore feed to the primary crusher and ensuring…
Added 57 mins ago
BE
Union Shipper/Receiving Yard Lead Hand
Battlefield Equipment Rentals
Winnipeg, MB
- Full-time
Assist with fleet drivers and outside carriers;
Added 57 mins ago
H
Fleet Clerk
Hertz
Toronto, ON · Etobicoke, ON
- Full-time
We are looking for a full time Fleet Clerk who is a self-starter, adaptable and quickly able to change direction or focus. If this is you, and you’re ready for your next destination, then…
Added 1 hour ago
CO
Program Leader
City of Penticton
Penticton, BC
- Full-time
…instruction. Assumes increased responsibility for program leadership, coordination, support, and participant…
Added 1 hour ago
CO
Electric Utility Operations Supervisor
City of Penticton
Penticton, BC
- Full-time
…Operations Supervisor is responsible for the day-to-day supervision, coordination, and safe execution of electrical utility operations, with a primary focus on supervising Meter & Traffic…
Added 1 hour ago
EC
Estimator
Energy Crane Service
Stony Plain, AB
- Full-time
…experience in crane operations, rigging, construction supervision, coordination, project management, or industrial construction who have the ability to understand a scope of work and…
Added 1 hour ago
BG
Experiential Marketing Intern (12 Months)
BMW Group
Richmond Hill, ON
- Internship
…programs. You will also assist with the Experiential Marketing Fleet and general administration of day-to-day department duties. You are a self-starter who takes initiative, an enthusiastic…
Added 1 hour ago
7
Delivery Assistant Manager (Nights)
7-Eleven
AB · SEDCC Edmonton Warehouse
- Full-time
Maintain fleet maintenance schedules and address maintenance issues promptly.
Added 1 hour ago
Senior Specialist IT, Procurement
VIA Rail Canada
Montreal, QC
…services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our infrastructure, we’re building the future of transportation in Canada. Working for VIA Rail…
Added 1 hour ago
RC
Clean Energy Rotation Program (Entry-Level)
Renewable Careers
Calgary, AB
- $75,000 to $100,000 CAD / year
- Full-time
Engineering & Construction: technical design, contractor coordination and delivering projects in the field
Added 3 hours ago
Asset Coordinator
Simpcw Resources Group
Kamloops 1, BC
Reporting to the Assistant Asset Manager, the Asset Coordinator provides hands-on coordination and operational support for company vehicles, equipment, tools, materials, and maintenance…
Added 4 hours ago
SP
Warehouse Associate
Spark Power
Mississauga, ON
- $18 to $20 CAD / hour
- Contract
…efficiencies through inventory management as well as through coordination of equipment and materials for jobs. Branches supported may vary based on company and/or individual performance and…
Added 5 hours ago
SP
Warehouse Associate
Spark Power ⚡
Mississauga, ON
- Contract
…efficiencies through inventory management as well as through coordination of equipment and materials for jobs. Branches supported may vary based on company and/or individual performance and…
Added 5 hours ago
C
Maintenance Supervisor
Corbec
ON · Hannon, ON
- Full-time
Manage the forklift fleet, building, and grounds.
Added 5 hours ago
C
SCADA Specialist
Certarus
AB · Calgary, AB
- Full-time
…costs and improve environmental performance. With the largest fleet of specialty trailers in the world, the company is uniquely positioned to meet the growing demand for low and…
Added 6 hours ago
R
Gestionnaire de comptes (chef d’équipe), Services de pièces de rechange / Account Manager (Team Lead), Spare Parts Services
RTX
Longueuil, QC
- Full-time
Soutenir la coordination et les escalades liées à la chaîne d’approvisionnement grâce à une communication efficace et à une étroite collaboration avec les responsables de programme.
Added 7 hours ago
D
Project Manager, Docking Work Periods (Ship Repair)
Duke
Levis, QC
- $140,000 to $160,000 CAD / year
- Full-time
Demonstrate strong leadership, coordination, and communication skills in multi stakeholder, multi-trade environments.
Added 8 hours ago
JR
Golf Professional
Jump Recruitment Specialists
NL · Newfoundland and Labrador, Canada
- Full-time
Responsible for the overall day to-day operations and services of the golf course, including the Pro Shop, leagues, tournaments, practice facilities and cart fleet.
Added 15 hours ago
BG
Regional Marketing Intern - Placement Year
BMW Group
Goodwood, ON
- Internship
Supporting the coordination and allocation of the Marketing Fleet cars to Dealer sites and events.
Added 15 hours ago
BG
Regional Marketing Intern - Placement Year
BMW Group
Goodwood, ON
- Internship
Supporting the coordination and allocation of the Marketing Fleet cars to Dealer sites and events.
Added 15 hours ago
GF
Spanish Speaking Key Account Manager (SaaS)
Global Fleet Management
Burnaby, BC
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…who excel at proactive account stewardship, cross-functional coordination, and operational follow-through rather than transactional…

Safe Fleet

Administrative Coordinator

Oshawa, ON, Canada

$52,000 to $56,000 /Year · Full-time

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Applications open in a new tab.

Job details

Pay: $52,000 to $56,000 /Year
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

About The Position

ABOUT THE POSITION

Organization

If you value innovation, creativity, and working hard to satisfy our customers, you will fit in well at Kerr. Our specialty is modifying brand-new vehicles into police and emergency vehicles. In fact, we upfit more police vehicles than any other company in North America, and we continue to focus on growing our business. Founded in 1952, Kerr Industries has a strong North American presence with operations located in Texas, Chicago, Michigan and Oshawa. We want motivated, ambitious people who put the needs of our customers first, bring creativity to their work and will do whatever it takes to achieve success. If you share our passion for providing innovative solutions to complex challenges, we want you on our team. For more information, please visit www.kerrindustries.com.

Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to oversee the creation, tracking, prioritization, and completion of work orders while coordinating vehicle movement and logistics. The ideal candidate is a proactive self-starter with excellent time management skills, exceptional attention to detail, and the ability to communicate effectively with technicians, vendors, customers, and internal stakeholders. This role requires someone who thrives in a process-driven environment and can manage multiple priorities while ensuring operational efficiency.

Responsibilities

Working and reporting directly with the Production Manager and Quality Manager, this role will perform all interim and final inspections on our upfitted vehicles.

Create, review, update and track work orders from initiation through completion,
Manage invoicing and ensure accurate documentation throughout the process.
Ensure work orders are accurate, complete, and prioritized based on operational requirements.
Coordinate vehicle scheduling, dispatching, transportation, and delivery activities.
Monitor vehicle availability, maintenance schedules, and operational readiness.
Liaise with external carriers to ensure seamless logistics coordination.
Track vehicle locations, status updates, and service completion timelines.
Maintain accurate records of work orders, vehicle movements and related documentation.
Follow up on outstanding work orders and logistics requests to ensure timely completion.
Anticipate potential challenges and proactively implement solutions to minimize disruptions.
Balances competing priorities while ensuring vehicles are utilized efficiently.
Communicates with the sales team for all requests regarding vehicle status
Support the Sales Team by generating reports.
Identify opportunities to improve workflows, efficiency, and service delivery.
Ensure compliance with company policies, safety standards, and established procedures.

Compensation And Other Benefits

$52,000 to $56,000 /Year
Compensation is commensurate with experience. Includes Health, Dental, and Vision benefits and paid vacation.

Requirements

Required Qualifications

Experience in work order management, operations coordination, customer service, or a related field.
Accounting knowledge an asset
Proficiency in Microsoft Office applications.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Ability to work independently and as part of a team.

Key Qualities & Competencies

Demonstrates exceptional organizational skills and maintains accurate records and documentation.
Identifies discrepancies, errors, and omissions before they affect operations.
Retains important information, follows historical trends, and recalls processes and past actions when needed.
Quickly learns new systems, processes, and technologies with minimal supervision.
Effectively prioritizes tasks and consistently meets deadlines in a fast-paced environment.
Communicates professionally and confidently with team members, leadership and customers.
Builds positive relationships and works effectively across departments to achieve common goals.
Takes initiative, identifies challenges, and pursues solutions without constant direction.
Follows established procedures while actively seeking opportunities for continuous improvement.

What Success Looks Like

High accuracy in work order processing and documentation.
Consistent on-time completion of work orders.
Strong stakeholder satisfaction through clear communication and follow-up.
Continuous improvement of workflows and operational efficiency.
Reliable, proactive management of priorities with minimal supervision.

This role is ideal for someone who enjoys creating order from complexity, takes pride in accuracy, and is motivated to drive processes forward while delivering exceptional service.

Kerr Industries is committed to providing a workplace free from discrimination and harassment where every employee and candidate is treated with respect and dignity. Employment-related decisions, including hiring, compensation, training, promotion, and termination, are made fairly and based on qualifications, merit, and business needs.

We are committed to fostering an inclusive workplace and providing equal employment opportunities in accordance with applicable laws, including the Ontario Human Rights Code.

Kerr Industries is committed to providing accommodations for applicants with disabilities throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the recruitment or selection process, please let us know and we will work with you to meet your needs.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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More about this job

Responsibilities

Create, prioritize, track, and complete work orders, including managing invoicing and maintaining accurate documentation. Coordinate vehicle inspections, scheduling, transportation, delivery, status reporting, and logistics while supporting sales and improving operational workflows.

Requirements

Experience in work order management, operations coordination, customer service, or a related field is required; accounting knowledge is an asset. Candidates should be proficient in Microsoft Office and demonstrate strong organization, communication, multitasking, prioritization, and independent and collaborative working abilities.

Skills

Work Order Management
Operations Coordination
Vehicle Scheduling
Logistics Coordination
Invoicing
Recordkeeping
Microsoft Office
Organizational Skills
Multitasking
Written Communication
Verbal Communication
Prioritization
Problem-Solving
Process Improvement
Customer Service
Vehicle Inspections

Benefits

Health Benefits
Dental Benefits
Vision Benefits
Paid Vacation

Visa sponsorship

Not detected in the job text

Keywords

Work Orders
Invoicing
Vehicle Inspections
Vehicle Scheduling
Vehicle Dispatching
Transportation
Vehicle Delivery
Fleet Operations
Vehicle Maintenance
Operational Readiness
External Carriers
Logistics Coordination
Vehicle Tracking
Documentation
Microsoft Office
Accounting
Customer Service
Sales Support
Report Generation
Quality Management
Production Management
Safety Standards
Process Improvement
Workflow Efficiency
Truck Transportation
Emergency Vehicles
Police Vehicles

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