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Added 2 mins ago
GD
DYNAMITE - Sales Associate PT - Lime Ridge Mall
Groupe Dynamite
Hamilton, ON
- Full-time
Reporting to the Store Manager, your main focus as Sales Associate is to provide an exceptional shopping experience to each customer, and build long term relationships with each customer.…
Added 2 mins ago
GD
COMBO - Team Leader PT - South Edmonton Common
Groupe Dynamite
AB · Edmonton, AB
- Full-time
Reporting to the Store Manager, your main focus as a Team Lead is contributing to your store success by promoting a positive shopping experience for each customer, which will build and…
Added 2 mins ago
GD
DYNAMITE - Seasonal Sales Associate - Chinook Centre
Groupe Dynamite
Calgary, AB
- Temporary
Reporting to the Store Manager, your main focus as Seasonal Sales Associate is to provide an exceptional shopping experience to each customer, and build long term relationships with each…
Added 32 mins ago
L
Assistant Manager, Guest Experience | Pine Centre Mall
lululemon
Prince George, BC
- Full-time
The Assistant Manager, Guest Experience role is an essential part of the store leadership team, ensuring our team members and guests (i.e., customers) receive a quality experience in our…
Added 47 mins ago
BP
Plant Hire Manager, Morden Depot
B&T Plant Hire
Morden, MB
- Full-time
Liaise with Service Manager to ensure equipment is hire-ready
Added 1 hour ago
LC
Beauty Manager, Hourly Part Time Day
Loblaw Companies Limited
London, ON
- Part-time
Prepares performance appraisals in association with Front Store Manager
Added 1 hour ago
LC
Assistant Front Store Manager, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Toronto, ON
- Part-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 1 hour ago
RG
Food Service Supervisor / Environmental Service Supervisor
Responsive Group Inc.
Windsor, ON
- Full-time
Added 1 hour ago
Chief Estimator
State Window Corporation
Vaughan, ON
Collaborate with Sales, Project Management, Engineering, Procurement and Operations to support the alignment of the Estimates with the Estimating Team;
Added 1 hour ago
QC - ASSISTANT STORE MANAGER
The Aldo Group Inc / Le Groupe Aldo Inc.
Montreal, QC
As Assistant Store Manager, you’re the Store Manager’s right hand and a key player in creating an amazing store experience. You lead by example, inspire your team to hit sales goals, and…
Added 2 hours ago
S
store manager, Central and South Calgary. A.B
Starbucks
Calgary, AB
- $61,000 to $80,875 USD / year
- Full-time
Our Store Managers bring the Starbucks experience to life by managing store operations, driving financial success, building great teams, and building a meeting place in their communities.…
Added 2 hours ago
P
Retail Operations Manager
PetSmart
Ottawa, ON
- Full-time
PetSmart’s Process Lead (Retail Operations Lead) has shared responsibility to drive operational excellence in our stores while upholding the company’s vision, mission, values, and strategy.…
Added 2 hours ago
RS
Executive Assistant and Business Operations Manager
Resolve Sleep Health
Oakville, ON
- $80,000 to $100,000 CAD / year
- Full-time
We are currently seeking an Executive Assistant and Business Operations Manager to join our team, based in Oakville, Ontario.
Added 2 hours ago
CC
Corporate Partnerships, Senior Specialist
Canadian Cancer Society
Vancouver, BC
- $56,000 to $64,500 CAD / year
- Full-time
…optimization (e.g. Campaign metrics in real time) to the Senior Manager, Corporate…
Added 2 hours ago
CC
Signature Programs Specialist
Canadian Cancer Society
Calgary, AB
- $52,000 to $56,000 CAD / year
- Full-time
This position will report to the Manager of Signature Programs who directs our national volunteer recruitment and retention/stewardship strategy for our Run for the Cure events across…
Added 2 hours ago
Manager, Maintenance (ECC)
Explore Edmonton Corporation
Edmonton, AB
Join a dynamic and operations-focused team as the Manager, Maintenance, supporting the Edmonton Convention Centre at Explore Edmonton, where you will play a leadership role in ensuring one…
Added 2 hours ago
HC
Print / Press Room Manager
Hartmann Canada Inc
Brantford, ON
- $110,000 to $115,000 CAD / year
- Full-time
Reporting to the Production Manager, the Print / Press Room Manager is responsible for overseeing all aspects of printing operations in a 24/7 food-grade packaging facility, ensuring…
Added 2 hours ago
HC
Maintenance Supervisor (Afternoon Shift)
Hartmann Canada Inc
Brantford, ON
- $90,000 to $130,000 CAD / year
- Full-time
…Maintenance department. Working closely with the Maintenance Manager and Operations team, the successful candidate will be expected…
Added 2 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Coquitlam, BC
- Full-time
Added 2 hours ago
Tax Specialist, Operations
Olympia Financial Group Inc
Calgary, AB
Added 2 hours ago
OG
Account Executive, ONE
Operto Guest Technologies
Vancouver, BC
- Up to $75,000 CAD / year
…exceptional guest experiences through connected hospitality operations. Across hotels, vacation rentals, and multi-unit properties, our products bring together guest access, in-room…
Added 2 hours ago
BS
Food Service Area Supervisor
Bento Sushi
Ottawa, ON
- Up to $50,000 CAD / year
- Full-time
Join Team Bento and be a part of our group of companies which operates more than 12000 locations globally. With operations across Canada and United States, Bento brings together a dynamic…
Added 2 hours ago
BS
Regional Manager (Food Service)
Bento Sushi
Ottawa, ON
- Up to $60,000 CAD / year
- Full-time
The Franchise Regional Manager will oversee the operations of franchise stores within a designated region in Ottawa. This role ensures that franchisees meet Bento's operational standards,…
Added 2 hours ago
BG
Junior Project Operations Manager
BV GLAZING
Niagara Falls, ON
- $50,000 to $80,000 CAD / year
- Full-time
…positive “can do” attitude. While the focus is on contract operations, we are looking for an individual who is willing and capable of working with the management team to help improve and…
Added 2 hours ago
WG
Branch Manager
WGI Group
ON
- $90,000 to $125,000 CAD / year
- Full-time
Reporting to the Senior Vice President, the Branch Manager has overall responsibility for the performance of the branch, including operations, production, sales and customer relationships,…

Safe Fleet

Administrative Coordinator

Oshawa, ON, Canada

$52,000 to $56,000 /Year · Full-time

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Job details

Pay: $52,000 to $56,000 /Year
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

About The Position

ABOUT THE POSITION

Organization

If you value innovation, creativity, and working hard to satisfy our customers, you will fit in well at Kerr. Our specialty is modifying brand-new vehicles into police and emergency vehicles. In fact, we upfit more police vehicles than any other company in North America, and we continue to focus on growing our business. Founded in 1952, Kerr Industries has a strong North American presence with operations located in Texas, Chicago, Michigan and Oshawa. We want motivated, ambitious people who put the needs of our customers first, bring creativity to their work and will do whatever it takes to achieve success. If you share our passion for providing innovative solutions to complex challenges, we want you on our team. For more information, please visit www.kerrindustries.com.

Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to oversee the creation, tracking, prioritization, and completion of work orders while coordinating vehicle movement and logistics. The ideal candidate is a proactive self-starter with excellent time management skills, exceptional attention to detail, and the ability to communicate effectively with technicians, vendors, customers, and internal stakeholders. This role requires someone who thrives in a process-driven environment and can manage multiple priorities while ensuring operational efficiency.

Responsibilities

Working and reporting directly with the Production Manager and Quality Manager, this role will perform all interim and final inspections on our upfitted vehicles.

Create, review, update and track work orders from initiation through completion,
Manage invoicing and ensure accurate documentation throughout the process.
Ensure work orders are accurate, complete, and prioritized based on operational requirements.
Coordinate vehicle scheduling, dispatching, transportation, and delivery activities.
Monitor vehicle availability, maintenance schedules, and operational readiness.
Liaise with external carriers to ensure seamless logistics coordination.
Track vehicle locations, status updates, and service completion timelines.
Maintain accurate records of work orders, vehicle movements and related documentation.
Follow up on outstanding work orders and logistics requests to ensure timely completion.
Anticipate potential challenges and proactively implement solutions to minimize disruptions.
Balances competing priorities while ensuring vehicles are utilized efficiently.
Communicates with the sales team for all requests regarding vehicle status
Support the Sales Team by generating reports.
Identify opportunities to improve workflows, efficiency, and service delivery.
Ensure compliance with company policies, safety standards, and established procedures.

Compensation And Other Benefits

$52,000 to $56,000 /Year
Compensation is commensurate with experience. Includes Health, Dental, and Vision benefits and paid vacation.

Requirements

Required Qualifications

Experience in work order management, operations coordination, customer service, or a related field.
Accounting knowledge an asset
Proficiency in Microsoft Office applications.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Ability to work independently and as part of a team.

Key Qualities & Competencies

Demonstrates exceptional organizational skills and maintains accurate records and documentation.
Identifies discrepancies, errors, and omissions before they affect operations.
Retains important information, follows historical trends, and recalls processes and past actions when needed.
Quickly learns new systems, processes, and technologies with minimal supervision.
Effectively prioritizes tasks and consistently meets deadlines in a fast-paced environment.
Communicates professionally and confidently with team members, leadership and customers.
Builds positive relationships and works effectively across departments to achieve common goals.
Takes initiative, identifies challenges, and pursues solutions without constant direction.
Follows established procedures while actively seeking opportunities for continuous improvement.

What Success Looks Like

High accuracy in work order processing and documentation.
Consistent on-time completion of work orders.
Strong stakeholder satisfaction through clear communication and follow-up.
Continuous improvement of workflows and operational efficiency.
Reliable, proactive management of priorities with minimal supervision.

This role is ideal for someone who enjoys creating order from complexity, takes pride in accuracy, and is motivated to drive processes forward while delivering exceptional service.

Kerr Industries is committed to providing a workplace free from discrimination and harassment where every employee and candidate is treated with respect and dignity. Employment-related decisions, including hiring, compensation, training, promotion, and termination, are made fairly and based on qualifications, merit, and business needs.

We are committed to fostering an inclusive workplace and providing equal employment opportunities in accordance with applicable laws, including the Ontario Human Rights Code.

Kerr Industries is committed to providing accommodations for applicants with disabilities throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the recruitment or selection process, please let us know and we will work with you to meet your needs.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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More about this job

Responsibilities

Create, prioritize, track, and complete work orders, including managing invoicing and maintaining accurate documentation. Coordinate vehicle inspections, scheduling, transportation, delivery, status reporting, and logistics while supporting sales and improving operational workflows.

Requirements

Experience in work order management, operations coordination, customer service, or a related field is required; accounting knowledge is an asset. Candidates should be proficient in Microsoft Office and demonstrate strong organization, communication, multitasking, prioritization, and independent and collaborative working abilities.

Skills

Work Order Management
Operations Coordination
Vehicle Scheduling
Logistics Coordination
Invoicing
Recordkeeping
Microsoft Office
Organizational Skills
Multitasking
Written Communication
Verbal Communication
Prioritization
Problem-Solving
Process Improvement
Customer Service
Vehicle Inspections

Benefits

Health Benefits
Dental Benefits
Vision Benefits
Paid Vacation

Visa sponsorship

Not detected in the job text

Keywords

Work Orders
Invoicing
Vehicle Inspections
Vehicle Scheduling
Vehicle Dispatching
Transportation
Vehicle Delivery
Fleet Operations
Vehicle Maintenance
Operational Readiness
External Carriers
Logistics Coordination
Vehicle Tracking
Documentation
Microsoft Office
Accounting
Customer Service
Sales Support
Report Generation
Quality Management
Production Management
Safety Standards
Process Improvement
Workflow Efficiency
Truck Transportation
Emergency Vehicles
Police Vehicles

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