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Added 35 mins ago
OB
Special Project Coordinator
Oxford Builders Supplies
Calgary, AB
- Full-time
Role Description The Special Project Coordinator is a full-time, on-site role based in Calgary, AB, responsible for coordinating and overseeing special equipment and maintenance projects.…
Added 36 mins ago
RP
HHC Service Coordinator
Rexall Pharmacy Group LTD
Windsor, ON
- Up to $18.45 CAD / hour
The Home Health Service Coordinator is responsible for coordinating and managing the service technicians. They serve as a crucial liaison between clients, healthcare professionals, and…
Added 52 mins ago
MC
Retail Location Coordinator
Midwest co-operative services
Saugeen Shores, ON
- $21 to $25.5 CAD / hour
- Full-time
Midwest Co-op is currently accepting resumes for the position of Retail Location Coordinator. Under the direction of the Retail Location Manager, the Retail Location Coordinator supports…
Added 52 mins ago
EI
Client Services Coordinator - Automotive
EBlock Inc.
Canada
- $47,000 to $55,000 CAD / year
- Full-time
The Client Services Coordinator is a positive, detail-oriented, and empathetic professional responsible for managing and coordinating the vehicle redemption process. This role serves as the…
Added 52 mins ago
TL
Logistics Coordinator
Transx Ltd
Rosser, MB · Mississauga, ON
- Full-time
The TransX Group of Companies has an exciting opportunity for a Logistics Coordinator to join our Sales & Marketing department in Winnipeg. Reporting directly to the Director of Logistics…
Added 52 mins ago
HC
Human Resources Coordinator
Hartmann Canada Inc
Brantford, ON
- $60,000 to $62,000 CAD / year
- Full-time
Reporting to the Human Resources Manager, the HR Coordinator provides administrative and operational support across the Human Resources function and Head Office. The role is responsible for…
Added 1 hour ago
BG
Purchasing Agent
BV GLAZING
Concord, ON
- $50,000 to $60,000 CAD / year
- Full-time
Coordinate between production, service coordinator and site managers.
Added 1 hour ago
SM
Clinical Coordinator – St. Albert, AB
Snore MD
St. Albert, AB
- Full-time
We’re currently seeking a Clinical Coordinator to join our new upcoming clinic in St. Albert*, ideally someone who lives locally and values being part of their community.
Added 3 hours ago
R|
Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…to the Tremplin Manager and the Principal Investigator, the Coordinator will contribute to the coordination, facilitation, evaluation, and continuous improvement of Tremplin activities in…
Added 4 hours ago
S
Unit Clerk - Odette Cancer Centre - Temporary full-time - 2026-18672 (2026-18672)
Sunnybrook
Toronto, ON
- Full-time
In this Unit Coordinator role, this position provides a broad range of administrative support within the Outpatient Cancer Clinics (General Treatment Services) at the Odette Cancer Centre.…
Added 4 hours ago
S
Unit Clerk - Odette Cancer Centre - Temporary Full-Time - 2026-16492 (2026-16492)
Sunnybrook
Toronto, ON
- Full-time
In this Unit Coordinator role, this position provides a broad range of administrative support within the Outpatient Cancer Clinics (General Treatment Services) at the Odette Cancer Centre.…
Added 4 hours ago
MD
Information Desk Coordinator / Customer Service Specialist Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…conference room technology. Works with internal customers on scheduling conflicts, room set-up and other meeting room logistics. Reviews and assigns work orders, acts as liaison with…
Added 5 hours ago
L&
Lessons Associate
Long & McQuade Musical Instruments
Charlottetown, PE
- Part-time
Assist the Lessons Coordinator in updating student records
Added 5 hours ago
CC
Moving Coordinator
CARGO CABBIE Inc.
Toronto, ON · Etobicoke, ON
- Full-time
Added 5 hours ago
L&
Lessons Coordinator
Long & McQuade Musical Instruments
Courtenay, BC
- Full-time
Added 6 hours ago
DD
Project Site Lead & Coordinator
DELARTIS DESIGNS
Delhi, ON
- Full-time
Added 7 hours ago
L&
Lessons Associate
Long & McQuade Musical Instruments
Campbell River, BC
- Full-time
Assist the Lessons Coordinator in updating student records
Added 7 hours ago
L&
Lessons Coordinator
Long & McQuade Musical Instruments
Chilliwack, BC
- Full-time
Added 7 hours ago
L&
Lessons Associate
Long & McQuade Musical Instruments
Burlington, ON
- Full-time
Assist the Lessons Coordinator in updating student records
Added 9 hours ago
BB
Project Coordinator
BA Blacktop Group of Companies
Cranbrook, BC
- Full-time
Implement the project Quality Management System by acting as lead quality coordinator
Added 11 hours ago
TS
Kettle Coordinator
The Salvation Army Canada and Bermuda Territory
Hanover, ON
- Full-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 11 hours ago
S
Patient Admin Associate - A1 Amputee & Cardiovascular Rehab Programs - Regular Part-Time - 2026-18618 (2026-18618)
Sunnybrook
Toronto, ON
- Part-time
Provides secretarial and clerical support to the Patient Care Manager (PCM), Team Coordinator (TC) and Team members.
Added 11 hours ago
PH
Assignment Coordinator
ParaMed Home Health Care
Toronto, ON
- Part-time
As an Assignment Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to…
Added 11 hours ago
H
Client Service Coordinator
HairClub
Ottawa, ON
- Full-time
Interact with clients, potential clients, and visitors to create a welcoming environment and facilitate client scheduling. If you are an energetic, dynamic, and compassionate individual,…
Added 11 hours ago
FH
Coordinator, Workforce Optimization Staffing Services
Fraser Health
Surrey, BC
- Temporary
Reporting to the Leader, the Coordinator is the primary point of contact for management staff related to scheduling and/or timekeeping. The Coordinator is responsible for investigating and…

Safe Fleet

Administrative Coordinator

Oshawa, ON, Canada

$52,000 to $56,000 /Year · Full-time

Apply About employer

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Job details

Pay: $52,000 to $56,000 /Year
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

About The Position

ABOUT THE POSITION

Organization

If you value innovation, creativity, and working hard to satisfy our customers, you will fit in well at Kerr. Our specialty is modifying brand-new vehicles into police and emergency vehicles. In fact, we upfit more police vehicles than any other company in North America, and we continue to focus on growing our business. Founded in 1952, Kerr Industries has a strong North American presence with operations located in Texas, Chicago, Michigan and Oshawa. We want motivated, ambitious people who put the needs of our customers first, bring creativity to their work and will do whatever it takes to achieve success. If you share our passion for providing innovative solutions to complex challenges, we want you on our team. For more information, please visit www.kerrindustries.com.

Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to oversee the creation, tracking, prioritization, and completion of work orders while coordinating vehicle movement and logistics. The ideal candidate is a proactive self-starter with excellent time management skills, exceptional attention to detail, and the ability to communicate effectively with technicians, vendors, customers, and internal stakeholders. This role requires someone who thrives in a process-driven environment and can manage multiple priorities while ensuring operational efficiency.

Responsibilities

Working and reporting directly with the Production Manager and Quality Manager, this role will perform all interim and final inspections on our upfitted vehicles.

Create, review, update and track work orders from initiation through completion,
Manage invoicing and ensure accurate documentation throughout the process.
Ensure work orders are accurate, complete, and prioritized based on operational requirements.
Coordinate vehicle scheduling, dispatching, transportation, and delivery activities.
Monitor vehicle availability, maintenance schedules, and operational readiness.
Liaise with external carriers to ensure seamless logistics coordination.
Track vehicle locations, status updates, and service completion timelines.
Maintain accurate records of work orders, vehicle movements and related documentation.
Follow up on outstanding work orders and logistics requests to ensure timely completion.
Anticipate potential challenges and proactively implement solutions to minimize disruptions.
Balances competing priorities while ensuring vehicles are utilized efficiently.
Communicates with the sales team for all requests regarding vehicle status
Support the Sales Team by generating reports.
Identify opportunities to improve workflows, efficiency, and service delivery.
Ensure compliance with company policies, safety standards, and established procedures.

Compensation And Other Benefits

$52,000 to $56,000 /Year
Compensation is commensurate with experience. Includes Health, Dental, and Vision benefits and paid vacation.

Requirements

Required Qualifications

Experience in work order management, operations coordination, customer service, or a related field.
Accounting knowledge an asset
Proficiency in Microsoft Office applications.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Ability to work independently and as part of a team.

Key Qualities & Competencies

Demonstrates exceptional organizational skills and maintains accurate records and documentation.
Identifies discrepancies, errors, and omissions before they affect operations.
Retains important information, follows historical trends, and recalls processes and past actions when needed.
Quickly learns new systems, processes, and technologies with minimal supervision.
Effectively prioritizes tasks and consistently meets deadlines in a fast-paced environment.
Communicates professionally and confidently with team members, leadership and customers.
Builds positive relationships and works effectively across departments to achieve common goals.
Takes initiative, identifies challenges, and pursues solutions without constant direction.
Follows established procedures while actively seeking opportunities for continuous improvement.

What Success Looks Like

High accuracy in work order processing and documentation.
Consistent on-time completion of work orders.
Strong stakeholder satisfaction through clear communication and follow-up.
Continuous improvement of workflows and operational efficiency.
Reliable, proactive management of priorities with minimal supervision.

This role is ideal for someone who enjoys creating order from complexity, takes pride in accuracy, and is motivated to drive processes forward while delivering exceptional service.

Kerr Industries is committed to providing a workplace free from discrimination and harassment where every employee and candidate is treated with respect and dignity. Employment-related decisions, including hiring, compensation, training, promotion, and termination, are made fairly and based on qualifications, merit, and business needs.

We are committed to fostering an inclusive workplace and providing equal employment opportunities in accordance with applicable laws, including the Ontario Human Rights Code.

Kerr Industries is committed to providing accommodations for applicants with disabilities throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the recruitment or selection process, please let us know and we will work with you to meet your needs.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Create, prioritize, track, and complete work orders, including managing invoicing and maintaining accurate documentation. Coordinate vehicle inspections, scheduling, transportation, delivery, status reporting, and logistics while supporting sales and improving operational workflows.

Requirements

Experience in work order management, operations coordination, customer service, or a related field is required; accounting knowledge is an asset. Candidates should be proficient in Microsoft Office and demonstrate strong organization, communication, multitasking, prioritization, and independent and collaborative working abilities.

Skills

Work Order Management
Operations Coordination
Vehicle Scheduling
Logistics Coordination
Invoicing
Recordkeeping
Microsoft Office
Organizational Skills
Multitasking
Written Communication
Verbal Communication
Prioritization
Problem-Solving
Process Improvement
Customer Service
Vehicle Inspections

Benefits

Health Benefits
Dental Benefits
Vision Benefits
Paid Vacation

Visa sponsorship

Not detected in the job text

Keywords

Work Orders
Invoicing
Vehicle Inspections
Vehicle Scheduling
Vehicle Dispatching
Transportation
Vehicle Delivery
Fleet Operations
Vehicle Maintenance
Operational Readiness
External Carriers
Logistics Coordination
Vehicle Tracking
Documentation
Microsoft Office
Accounting
Customer Service
Sales Support
Report Generation
Quality Management
Production Management
Safety Standards
Process Improvement
Workflow Efficiency
Truck Transportation
Emergency Vehicles
Police Vehicles

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