Administrative and Deployment Coordinator

Calgary, AB

Full-time Contract

Last Modified: 10/21/26

Job Description

Are you highly organized, detail-oriented, and eager to make a meaningful impact? Do you excel in a fast-paced, dynamic environment where integrity and excellence are at the core of everything you do? Samaritan’s Purse Canada (SPC) is excited to announce an incredible opportunity for a dedicated Administrative and Deployment Coordinator to join our Programs & Projects team!

Samaritan’s Purse is a Christian international relief organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet the needs of people who are victims of war, poverty, natural disasters, disease, and famine with the purpose of sharing God’s love through His Son, Jesus Christ. One of the ways Samaritan’s Purse Canada has had open doors to share the gospel is through the shoe box gift program of Operation Christmas Child.

As the Administrative and Deployment Coordinator, you will provide comprehensive administrative and operational support to the Programs & Projects Department and its Director. This role is responsible for the seamless execution of departmental financial and administrative workflows, including documentation integrity, reporting, and travel arrangements. A key component of the position is providing critical logistical support for Disaster Assistance Response Team (DART) training events and international deployment logistics.

The successful candidate will start immediately and fill a full-time, contract position to provide maternity leave coverage at our Calgary head office, until May 19, 2028. This position includes a comprehensive benefits package, including life insurance, medical/dental and short-term/long-term disability, RRSP contributions after one year of employment, and 15 vacation days per year to start.

Responsibilities

• Coordinates DART training events, including contacting third-party vendors, managing training inventory, maintaining accurate training records within departmental databases, and conducting post training phone calls to drive continuous improvement
• Coordinates DART member deployment and speciality training, including booking hotels, preparing travel authorization documents, and managing travel bookings
• Enters accurate and current DART member deployment and training information into databases
• Works with colleagues and ‘Surge’ support staff to ensure adequate capacity and coverage with the flexibility to work evenings and weekends or outside standard business hours when required
• Supports remote staff to ensure office functions and processes remain accessible
• Processes and administers departmental financial documents, including expense reports, purchase orders, and travel authorizations, following established protocols
• Performs administration and reconciliation of the departmental corporate credit card and ensure the timely submission of payroll documentation to Finance
• Verifies the completeness, accuracy, and compliance of all reports, requests, authorizations, and financial paperwork prior to circulation for approval or submission
• Manages daily administrative functions and maintains organized, compliant filing systems and departmental databases
• Compiles and prepares specified departmental reports and manages intra-office routing and filing
• Hosts P&PD meetings, including scheduling, preparing agendas, and ensuring minutes are accurately taken and circulated
• Supports communication efforts by organizing and distributing photos, stories, and reports of ministry outcomes for donor engagement and external audiences
• Helps organize and facilitate staff engagement activities, and interdepartmental engagement activities
• Actively advocates for and supports P&PD staff care initiatives through attentiveness to significant life events, family emergencies, and other support opportunities
• Provides dedicated administrative assistance to the Director of P&PD, including special projects, preparing briefing materials, and prioritizing incoming requests
  
  

Qualifications

• Qualified applicants must be committed to Christian values and precepts and be in agreement with the Samaritan’s Purse Statement of Faith
• College degree or post-secondary certificate in Business Management or a related field
• 1-3 years of experience in an administrative role
• Proficient in Microsoft Office Suite
• Detail oriented, thorough, and accurate
• Strong administration, organization, and prioritization skills
• Strong customer service and communication skills
• Ability to take initiative and meet tight deadlines
• Ability to coordinate and multi-task
• Ability to work weekends and evenings, as needed during active deployments
• International field or travel experience will be considered an asset
  
  

Additional Requirements:

• Valid passport and freedom to travel internationally with no restrictions
• Valid Driver’s License
  
  

Note: Candidates must be legally authorized to work in Canada.

Application Deadline: Open until a suitable candidate is selected.

We thank all applicants for their interest; however, only qualified candidates will be contacted for an interview.

No phone calls please.

Apply for Administrative and Deployment Coordinator

Administrative and Deployment Coordinator

SAMARITAN'S PURSE CANADA

Thank you for your interest in this job position. Please fill out the form below in its entirety as only fully completed applications will be accepted.

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We may retain your application information for up to two years and may contact you if a suitable position becomes available.

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Privacy Acknowledgement

By Submitting This Application, You Acknowledge And Consent That:

• Your personal data will be collected, processed and stored on servers located in Canada as described in our Privacy Policy
  
  

and

• Depending on your location and the position for which you are applying, we may share your personal data securely with our International Headquarters- located in Boone, North Carolina.
  
  

Please visit our Privacy Policy to read more about how you can withdraw your consent or exercise other rights you may have with respect to your personal data.

Web Form Privacy Notice

Personal information we collect: When you submit this form, Samaritan’s Purse Canada (SPC) will collect the personal information you choose to provide us within the form fields.

Why we collect and use your information: We request the personal information needed to administer this program and deliver our services. This form may also provide you with opportunities for us to connect with you and provide other resources.

Sharing your information: SPC may need to share the personal information you provide to administer aspects of our programs and deliver services. Your personal information may be shared with trusted community partners, local government, churches and other not-for-profit organizations.

Our privacy practices: The collection, use and disclosure of your personal information is subject to our Privacy Policy You may request updates to your personal information or inquire about our privacy practices at any time via our Privacy Manager (1.800.663-6500 or privacymanager@samaritan.ca)

By voluntarily providing your personal information and submitting this form, you consent and agree to SPC’s collection and use of your personal information.

Job Description

Are you highly organized, detail-oriented, and eager to make a meaningful impact? Do you excel in a fast-paced, dynamic environment where integrity and excellence are at the core of everything you do? Samaritan’s Purse Canada (SPC) is excited to announce an incredible opportunity for a dedicated Administrative and Deployment Coordinator to join our Programs & Projects team!

Samaritan’s Purse is a Christian international relief organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet the needs of people who are victims of war, poverty, natural disasters, disease, and famine with the purpose of sharing God’s love through His Son, Jesus Christ. One of the ways Samaritan’s Purse Canada has had open doors to share the gospel is through the shoe box gift program of Operation Christmas Child.

As the Administrative and Deployment Coordinator, you will provide comprehensive administrative and operational support to the Programs & Projects Department and its Director. This role is responsible for the seamless execution of departmental financial and administrative workflows, including documentation integrity, reporting, and travel arrangements. A key component of the position is providing critical logistical support for Disaster Assistance Response Team (DART) training events and international deployment logistics.

The successful candidate will start immediately and fill a full-time, contract position to provide maternity leave coverage at our Calgary head office, until May 19, 2028. This position includes a comprehensive benefits package, including life insurance, medical/dental and short-term/long-term disability, RRSP contributions after one year of employment, and 15 vacation days per year to start.

SAMARITAN'S PURSE CANADA

SAMARITAN'S PURSE CANADAPlease list all skills relevant to the job position you are applying for.Include only certification titles. No attachment required.Please add any other relevant information.