Sask Sport - Trust Fund Administrative Assistant

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Sask Sport – Trust Fund Administrative Assistant

Regina

• Full time Permanent
• Role Overview
• Application
  
  

Sask Sport – Trust Fund Administrative Assistant

Sask Sport

Closes on: October 18, 2026

Job Summary

To provide a professional level of administrative assistance and office management services that will contribute to the Trust Fund’s ability to fulfill their responsibilities and functions in an efficient and effective manner.

Key Responsibilities

Trust Fund:

• Attend Trust Fund meetings, take minutes and distribute minutes to committee members and management.
• Create meeting agenda packages in Adobe.
• Maintain filing system consisting of filing, creating new files and dead filing.
• Verify non-profit status for all sport, culture and recreation groups.
• Process audit confirmations for sport, culture and recreation groups.
• Process Trust Fund payments resulting from the Trust Coordinator vacations, sick days or other absenteeism.
• Create month end reports for accounting.
• Create and distribute funding letters as required.
• Coordinate meetings and special events as required.
  
  

Community Grant Program (CGP)

• Review and process CGP applications.
• Review and process CGP follow-ups.
• Create and distribute grant letters sent out to communities.
• Maintain filing system consisting of filing, creating new files and dead filing.
• Collect information and update materials for mailouts.
• Support the preparation of Community Funding Committee (CFC) meeting.
• Attend CFC meetings, take minutes and distribute minutes to committee members and management.
• Create meeting agenda package in Adobe.
• Ensure all grant information is entered into database.
• Create month end reports for accounting.
• Process CGP payments as required.
  
  

Participating Non-Profit Community Groups (PNPCG) Program

• Ensure PNPCG follow-up report packages are sent out monthly.
• Review PNPCG follow-ups and verify non-profit status.
• Prepare electronic transfer (EFT) payments for PNPCG twice a month.
• Process all PNPCG allocation follow-ups.
• Process audit confirmations.
• Maintain filing system consisting of filing, creating new files and dead filing.
• Create month end reports for accounting.
• Coordinate and administer all aspects of the PNPCG program.
  
  

Reception Support

• Reception support as assigned resulting from lunch cover, vacations, sick days or other absenteeism.
• Other administrative duties as assigned.
  
  

Qualifications

Education

• Administration Certificate or Diploma, or similar education and/or training.
  
  

Experience

• 1-2 years’ experience in an administrative role that demonstrates the ability to perform the duties required for this position.
  
  

Knowledge And Skills

• Knowledge of the provincial sport, culture and recreation delivery system is an asset.
• Experience in the non-profit sector is an asset.
• Communication – verbal, written and interpersonal.
• Microsoft Word, Excel, PowerPoint, SharePoint, Adobe and various databases.
• Administration, organization, and time management with attention to detail.
• Self-motivated and enthusiastic.
• Effectively manage a variety of tasks and be able to adapt to unexpected interruptions and adjustments to priorities throughout the day.
• Work with minimal supervision and contribute to a team environment.
  
  

Working Conditions

• Office environment
  
  

Inclusion Statement

At Sask Sport/Sask Lotteries, we are proud to be part of Saskatchewan’s vibrant non-profit sector. Our work is driven by a commitment to community well-being, inclusion, and the belief that sport, culture and recreation are powerful tools for building a more equitable society.

We are an equal opportunity employer and uphold the principles of The Saskatchewan Employment Act and The Saskatchewan Human Rights Code. We actively welcome applications from Indigenous peoples, racialized communities, persons with disabilities, newcomers, women, 2SLGBTQ+ individuals and others who reflect the diversity of Saskatchewan’s communities.

As stewards of public trust and partners in community development, we strive to ensure our team reflects the people we serve. Accommodations are available throughout the recruitment process to support equitable access. If you’re passionate about our mission and values – even if your experience doesn’t align perfectly with every qualification – we encourage you to apply. Your unique perspective could help us make an even greater impact.

Together, with the support of Sask Lotteries and Sask Sport, we’re building inclusive spaces where everyone belongs.

To Apply

Please send your cover letter and resume (combined into one PDF) outlining your interest in the position and explaining how your experience and skills make you a good fit for this role by October 18, 2026, to:

Email: humanresources@sasksport.ca

Thank you in advance to all candidates who apply. However, only candidates selected for an interview will be contacted. Thank you for your interest in Sask Sport and Sask Lotteries.

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