Executive Coordinator

Company Description The Saskatchewan Healthcare Recruitment Agency was established by the Government of Saskatchewan to support the recruitment and retention of health professionals across the province and beyond. The agency focuses on attracting talent from within Saskatchewan, across North America and internationally. Its team works closely with the Saskatchewan Health Authority, the Saskatchewan Cancer Agency and other health employers to connect qualified professionals with meaningful career opportunities. Applicants can expect a mission-driven environment focused on strengthening the provincial healthcare system and supporting long-term workforce sustainability.

Role Description Ready for a career opportunity that puts you at the centre of the action? The Saskatchewan Healthcare Recruitment Agency is looking for a motivated, highly organized and professional Executive Coordinator to join our team. Reporting to the Executive Director of Corporate Services, you will work closely with the CEO, Leadership Team and Board of Directors and gain broad experience in executive operations, governance and corporate services. No two days will look exactly the same. You will help keep executive and corporate priorities moving, anticipate what needs to happen next and make sure the details don't get missed.

What You'll Bring We are looking for someone who is organized, curious, professional and ready to take initiative. You notice the details, anticipate needs, communicate confidently, exercise sound judgment and follow through. You will gain hands-on experience working with senior leadership and exposure to executive operations, Board governance, corporate services, financial administration and organizational decision-making. Bring us your initiative, curiosity and drive. We'll give you the opportunity to put them to work. New graduates with strong potential, initiative and transferable skills are encouraged to apply.

Duties

• Coordinate Board meetings, agendas, materials, reports, minutes and follow-up
• Manage executive schedules, meetings, priorities and travel
• Prepare correspondence, briefing materials, presentations and reports
• Track decisions, commitments and action items
• Coordinate expenses, purchasing, invoices and reconciliations
• Maintain confidential executive and governance information
• Improve administrative systems and processes
• Provide coordination and guidance to other administrative positions
• Support corporate projects and priorities across SHRA

Qualifications

• Demonstrated skills in executive-level administrative support, including calendar management, meeting coordination, and document preparation.
• Strong organizational and time-management skills, with the ability to handle multiple priorities and maintain accurate records.
• Excellent written and verbal communication skills, with experience preparing professional correspondence and presentations.
• Proficiency with office productivity tools and software (e.g., word processing, spreadsheets, presentation software, email, virtual meeting platforms).
• Ability to work collaboratively with leadership, colleagues, and external partners in a professional, client-focused manner.
• Attention to detail, discretion with confidential information, and sound judgment in decision-making.
• Post-secondary education in administration, business, or a related field, or an equivalent combination of education and experience.
• Experience in healthcare, public sector, or recruitment environments is an asset, as is familiarity with Saskatchewan’s health system.

How To Apply?

• Email cover letter and resume to info@saskhealthrecruitment.ca by September 30, 2026. Tell us about the experience, education and skills you would bring to the Executive Coordinator role. We thank all applicants for their interest. Only those selected to continue in the recruitment process will be contacted.