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Project and Quotations Coordinator - Brampton, ON
Victaulic
Brampton, ON · Toronto, ON · Ontario - Toronto
Full-time
The Project and Quotations Coordinator will support Victaulic's specialized product and project business by facilitating the vetting, costing, procurement, and quotation of Special Product…
Added 1 day ago
Project Manager - Building Engineering
CIMA+
Vancouver, BC
$110,480 to $151,910 CAD / year
Full-time
Managing overall project management activities, including Contract Administration, Cost, Scheduling, Procurement, Permitting, etc.
Added 1 day ago
Project Manager - Building Engineering
CIMA+
Vancouver, BC
$110,480 to $151,910 CAD / year
Full-time
Managing overall project management activities, including Contract Administration, Cost, Scheduling, Procurement, Permitting, etc.
Project Coordinator
JDS Energy & Mining
Saskatoon, SK
JDS Energy & Mining is seeking a motivated and detail-oriented Project Coordinator to support the planning, execution, and delivery of mining and infrastructure projects at an active mine…
Project Coordinator
JDS Energy & Mining
Saskatoon, Saskatchewan
JDS Energy & Mining is seeking a motivated and detail-oriented Project Coordinator to support the planning, execution, and delivery of mining and infrastructure projects at an active mine…
Facilities Administrator
Saskatchewan Polytechnic Alumni
Prince Albert, SK
Full-time
…procedures, Occupational Health & Safety regulations, SaskBuilds and Procurement, Fire & Police Protection Services and other external agencies guidelines or…
Facilities Administrator
Saskatchewan Polytechnic Alumni
Saskatoon, SK · Greater Saskatoon Metropolitan Area
Full-time
…procedures, Occupational Health & Safety regulations, SaskBuilds and Procurement, Fire & Police Protection Services and other external agencies guidelines or…
Project Coordinator
AtkinsRéalis
Mississauga, Ontario
Full-time
The Project Coordinator will report to the Project Manager and will be responsible for the coordination of engineering, procurement, and construction work. This role will require continuous…
Added 22 hours ago
IT Office Coordinator
St. Francis Xavier University
Antigonish, NS
Full-time
The IT Services Office Coordinator provides administrative, operational, and customer service support to the IT Services department, reporting directly to the Director of IT Services. This…
Materials Coordinator
Vale
Canada
Full-time
As a Materials Coordinator, you will act as a liaison and technical representative between the Project Execution team and Procurement and ensure that effective and efficient material…
Added 1 day ago
Provincial Inventory Coordinator (Supply Technician 3)
The Government of Nova Scotia
NS · MILLER LAKE, NS
…each provincial district. You are also responsible for the procurement of all the parts for the provincial fleet…
Senior Transportation Coordinator
PiVAL International
Guelph, Ontario
Full-time
The Senior Transportation Coordinator is responsible for the successful execution of customer shipments while supporting carrier development and transportation procurement activities. The…
Assistant Project Manager (Buildings)
Pomerleau
Vancouver, BC
$87,000 to $112,000 CAD / year
Full-time
Take ownership of specific project scopes and drive them through design, procurement, construction, and closeout.
Civil Construction Coordinator
Fluor
Calgary, AB
Full-time
Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation…
Piping Construction Coordinator
Fluor
Calgary, AB
Full-time
Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation…
Structural Construction Coordinator
Fluor
Calgary, AB
Full-time
Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation…
Scaffolding Construction Coordinator
Fluor
Calgary, AB
Full-time
Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation…
Insulation Construction Coordinator
Fluor
Calgary, AB
Full-time
Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation…
Virtual Design and Construction Coordinator (VDC)
Halyard and Micon Group
Toronto, Ontario
Full-time
Halyard is a highly skilled multidisciplinary engineering company with services including studies, detailed design, procurement, cost control, program management, construction, and…
Project Coordinator, Structural Steel
Ontario Transit Group - Ontario Line - Southern Civil, Stations & Tunnel
Toronto, ON
Full-time
The Project Coordinator supports the successful execution of large‑scale construction projects by coordinating all activities related to the procurement, fabrication, delivery, and…
Project Coordinator, Structural Steel
Ontario Transit Group
Toronto, ON
Full-time
The Project Coordinator supports the successful execution of large‑scale construction projects by coordinating all activities related to the procurement, fabrication, delivery, and…
Administrative Coordinator
Air Liquide
Varennes, QC
Full-time
Summary Job description : We are seeking a detail-oriented Administrative Coordinator, to join our Eastern Canada operations. You will be the central hub for our daily operations,…
Administrative Coordinator
Airgas
Varennes, QC
Full-time
Summary Job description : We are seeking a detail-oriented Administrative Coordinator, to join our Eastern Canada operations. You will be the central hub for our daily operations,…
General Supervisor, Camp
Agnico Eagle Mines Limited
Rankin Inlet, NU
Full-time
Work in close collaboration with procurement for the new camp contract negotiation;
Senior Facility Engineer
Cenovus Energy
St. John's, NL
Full-time
Act as Discipline Responsible Engineer (DRE) and System Coordinator for civil, structural, and facility systems, including WWR CGS and platform structures.

Saskatchewan Polytechnic Alumni

Facilities Administrator

Saskatoon, SK, Canada
Greater Saskatoon Metropolitan Area, Canada

Pay: Other Building Date Posted 09/09/2026 Closing Date 09/20/2026 JIQ # 121 Start Date 09/28/2026 End Date Open Until Filled No Ongoing Yes Category of work Full Time Bargaining Unit Professional Services Hours of Work Regulated 36 hours (5/4 work pattern) Salary Range $2,075.08 bi-weekly to $2,479.38 bi-weekly Temporary Market Stipend Incumbent Total Assigned days (AC) / Total Hours per biweekly pay
Job type: Full-time
Apply by: Oct 9, 2026

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

The Facilities Administrator manages diverse campus services including furniture moves, room bookings, parking, and facilities maintenance. They are responsible for coordinating with vendors, overseeing event setups, and providing administrative support for facility projects.

Requirements

Requires a certificate in business administration or a related field and three years of experience in administration, customer service, or facilities management. Proficiency in Microsoft Office and strong organizational and communication skills are essential.

Experience

2 to 5 years

Education

professional certificate

Working hours

36 hours per week

Work arrangement

On-site

Skills

Facilities Management
Customer Service
Event Planning
Database Management
Project Coordination
Scheduling
Procurement
Microsoft Office Suite
Financial Reporting
Time Management
Interpersonal Communication
Contract Administration
Space Optimization
Inventory Management
Wayfinding Signage
Key Management

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Campus Operations
Room Bookings
Parking Administration
Wayfinding
Procurement
Occupational Health & Safety
Vendor Management
Invoice Management
Project Management
SaskPolytechnic
Higher Education
Database Management
Microsoft Office
Contract Administration
Space Utilization

Original job description

Job Content (SDF) Details

Job Content (SDF) Details

Competition Number P17886 Posting Title Facilities Administrator Classification Band 6 Location Saskatchewan Polytechnic Saskatoon Campus Other Location(s) Saskatchewan Polytechnic Saskatoon Campus Building Saskatoon Campus, Idylwyld Dr. Other Building Date Posted 09/09/2026 Closing Date 09/20/2026 JIQ # 121 Start Date 09/28/2026 End Date Open Until Filled No Ongoing Yes Category of work Full Time Bargaining Unit Professional Services Hours of Work Regulated 36 hours (5/4 work pattern) Salary Range $2,075.08 bi-weekly to $2,479.38 bi-weekly Temporary Market Stipend Incumbent Total Assigned days (AC) / Total Hours per biweekly pay

72 hours in a bi-weekly period

Posting Status Open Special Instructions to Applicants

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Job Duties

Job Duties/Qualifications, Skills and Abilities(QSA)

Job Duties

Reporting to the Manager, Campus Facilities, the Facilities Administrator has wide-ranging responsibility related to customer service and the operation of diverse facility services. The position is responsible for furniture and equipment moves, facilities maintenance, internal and external campus room bookings, parking, lockers, student housing, signage, key management, projects, and related administrative duties. They will possess excellent organizational skills, proficiency in database management, and strong communication abilities.

All activities are required in accordance with SaskPolytechnic policies and procedures, Occupational Health & Safety regulations, SaskBuilds and Procurement, Fire & Police Protection Services and other external agencies guidelines or requirements.

Qualifications, Skills, Abilities And Experience

Specific Accountabilities

Furniture/Equipment Moves

Lead furniture moves across campus in response to departmental requests, event planning or facility renovations, ensuring timely and efficient execution.
Collaborate with departmental contacts to assess furniture needs and develop move plans that align with their requirements.
Conduct site visits to evaluate space layouts, identify potential obstacles, and plan move logistics accordingly.
Supervise moving crews and provide directions to ensure that moves are completed safely, accurately, and according to established timelines.
Facilitate move progress and address any issues or concerns that arise, proactively resolving challenges to minimize disruptions.
Coordinate with internal and external stakeholders including the President’s office to plan and execute various high-profile events, by providing on-site support during events, overseeing setup, execution, and teardown activities to ensure smooth operations.
Oversee, execute, and complete the setup and breakdown of events, including lifting and moving items.

Facilities Maintenance

Process and monitor work requests from concept to completion by responding promptly to maintenance requests from building occupants and/or landlord.
Facilitate, organize, and oversee the work for contractors and vendors for repairs or servicing.
Lead facilities maintenance progress and address any issues or concerns that arise, proactively resolving challenges to minimize disruptions.
Monitor, maintain and conduct regular inspections to identify maintenance and aesthetic needs on campus.
Support contract administration by ensuring timely renewals and accurate invoicing

Campus Room Bookings

Facilitate and lead responding promptly to booking inquiries and communicate effectively with internal and external stakeholders.
Coordinate campus room bookings for various events, meetings, and activities. Working with all levels of leadership including the President’s office, senior management, out of scope, faculty and staff.
Analyze and investigate room utilization and report recommendations for optimizing space usage.
Analyze, troubleshoot and resolve conflicts or issues related to room bookings.
Facilitate solutions to internal and external stakeholders to address their needs and concerns.
Build and maintain positive relationships with scheduling departments and program coordinators.
Collaborate with other campus departments to ensure seamless coordination of room bookings.
Generate reports on room usage, availability, and booking trends as needed.
Continuously seek opportunities for process improvement and efficiency in room booking procedures.
Educate staff and stakeholders on room booking policies and procedures.

Parking

Administer parking by assigning, terminating and suspending parking stalls to staff and students, within established policies and procedures, ensuring fairness and efficiency.
Effectively manage the parking waitlist, prioritizing requests based on availability and necessity.
Coordinate with payroll by providing necessary parking information for payroll processing, ensuring compliance with policies and procedures, and liaise with HR as required.
Input parking information accurately into the app to maintain up-to-date records.
Administer and communicate parking details with parking vendor, ensuring clarity and accuracy.
Create parking sandwich board signs for events, ensuring clear signage and directions for attendees.
Monitor parking lot occupancy and provide recommendations for optimizing space usage.
Collaborate with campus stakeholders to address parking-related issues and implement solutions.
Review parking policies, regulations, and procedures, ensuring compliance and enforcement as needed.
Assist with special projects and initiatives related to parking management, as assigned.

Lockers

Administer accurate records of locker rentals, including rental periods and expiration dates.
Administer the rotation of locks on lockers as rentals expire, ensuring that each locker is ready for the next rental period.
Communicate with students to remind them of upcoming locker rental expirations and facilitate the renewal or return process.
Assist students with locker-related issues, including providing instructions for opening locks, troubleshooting malfunctions, or cutting locks when necessary.
Respond to inquiries and requests from students and programs regarding locker availability, rental rates, and policies.

Wayfinding Signage

Collaborate with various departments to assess signage needs and requirements for offices and classrooms.
Develop comprehensive wayfinding signage plans for different areas of the campus, ensuring clear and intuitive navigation for visitors, staff, and students.
Coordinate with external vendors and/or internal resources to produce and install signage promptly, prioritizing urgent requests and communicating timelines to stakeholders.

Projects

Assist the Facilities Coordinator in planning, directing, and coordinating projects from conception to completion.
Work closely with SaskBuilds and Procurement to develop project scopes, objectives, and schedules effectively.
Assist in monitoring project progress and provide regular updates to Coordinator, addressing any issues or concerns that may arise.
Assist in conducting project meetings, preparing agendas, documenting meeting minutes, and following up on action items.
Provide administrative support to the Facilities Coordinator and project teams as needed, including organizing meetings, preparing reports, and handling correspondence.
Assist in evaluating project outcomes and identifying opportunities for improvement in project management processes and practices.

Administrative Duties

Oversee, administer, and support several inboxes, making timely decisions on outcomes.
Develop and maintain contractor and vendor contact lists for chargeback and inventory purposes.
Administration of purchase orders and invoice management through our internal systems.
Process invoices for payment in accordance with established procedures and reconcile statements for procurement card.
Maintain accurate records of key distribution, tracking the assignment of keys to individuals and coordinating the collection and return of keys from employees, contractors, and other authorized users.
Issue and maintain alarm codes and fob applications for staff and authorized personnel, ensuring timely issuance and deactivation as needed.
Maintain and update the office calendar regularly with upcoming events, meetings, deadlines and communicate changes and updates to relevant staff members as necessary.
Monitor office supply levels and place orders in timely manner.
Check and distribute incoming mail efficiently.
Other duties as assigned.

Duties Required Qualifications, Skills and Abilities (QSA)

Certificate in business administration or related field and/or equivalent combination of education and experience.
Three years previous experience in administration, customer service, event planning, scheduling, or facilities management.
Commitment to providing exceptional service and maintaining positive relationships with internal and external stakeholders.
Proficiency in Microsoft Office Suite and experience with databases.
Attention to detail and accuracy in data entry, creation of reports and financial reporting.
Strong organizational and time management skills with the ability to multitask and prioritize effectively.
Excellent communication and interpersonal skills, with a customer-focused approach.
Ability to work well under pressure and in fast-paced environments.
Ability to work collaboratively in a team environment and independently with minimal supervision.
Valuing Diversity

Desired QSA Required Competencies

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this position?

Saskatchewan Polytechnic Careers Site
Newspaper
LinkedIn
Workopolis
SaskJobs.ca
Social Media
Personal Referral
Other

If you answered 'Other' above, please specify source here: (Open Ended Question)

Applicant Documents

Required Documents

Resume
Cover Letter

Optional Documents

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