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Added 16 mins ago
WM
Quality Manager - Manufacturing
Weir Minerals
Surrey, BC
- Full-time
Customer and Supplier Quality Support: Review customer quality requirements, prepare and submit inspection test plans (ITPs), and manage supplier nonconformance reports to support…
Added 16 mins ago
W
Quality Manager - Manufacturing
Weir
Surrey, BC
- Full-time
Customer and Supplier Quality Support: Review customer quality requirements, prepare and submit inspection test plans (ITPs), and manage supplier nonconformance reports to support…
Added 46 mins ago
PR
Hiring Trainers and Assistant …
Pacific Ropes
Burnaby, BC
- Part-time
Extensive training experience with proven success at helping participants achieve certification (Lead)
Added 46 mins ago
Director, Enterprise Sales, Public Sector
Databricks
Ottawa, ON
Partner with cross-functional teams to manage a complete revenue and customer success process
Added 46 mins ago
Technical Product Manager - Geomembrane and Specialty market
Intertape Polymer Group (IPG)
Truro, NS · NS
Position Purpose: Lead the growth and success of an assigned product line by developing market-driven strategies, identifying new opportunities, and advancing product innovation. Through…
Added 1 hour ago
AG
Sales Manager- Work From Home
AO Globe Life
Remote, Canada
- Full-time
- Remote
Lead and Inspire: Motivate and guide a team of dedicated customer service and sales professionals to achieve and exceed targets.
Added 1 hour ago
AG
Remote Sales Manager
AO Globe Life
Remote, Canada
- Full-time
- Remote
🚀 Lead with Impact and Flexibility – Join Our Dynamic Remote Life Insurance Sales Team!
Added 1 hour ago
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Remote Life Insurance Agent
AO Globe Life
Remote, Canada
- Full-time
- Remote
…families seeking life insurance coverage. No prior insurance experience is required - we provide comprehensive training to set you up for…
Added 1 hour ago
CH
Seasonal Holiday Retail Manager - Kildonan Place
Cherry Hill Programs
Winnipeg, MB
- Part-time
As our Local Manager, you'll lead the team responsible for creating magical holiday memories for children and families. You'll oversee daily photo operations, drive sales and service…
Added 1 hour ago
CC
National Account Manager
Cogent Communications
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Previous sales experience (recent experience strongly preferred) with a track record of success is required
Added 1 hour ago
CC
Global Account Manager
Cogent Communications
Toronto, ON · North York, ON
- Full-time
Proven experience with a track record of success in a direct hunting, B2B sales role and quota achievement.
Added 1 hour ago
M
AI Business Solutions
Microsoft
Calgary, AB
- Full-time
Drive Customer Success: Lead architectural design, engaging with business and technical decision makers to drive intent and enable sustained usage of M365 Copilot, Copilot Cowork, Work IQ,…
Added 1 hour ago
AA
Gestionnaire des garanties / Warranty Manager
Airbus Aircraft
Montreal, QC
- Full-time
Vous avez une expérience en service client aéronautique ou en maintenance d’avion, vous avez travaillé dans la gestion de contrats, la négociation client ou le support technique et vous…
Added 1 hour ago
AA
Acheteur stratégique pièces de détails / Strategic Buyer Detail Parts
Airbus Aircraft
Montreal, QC
- Full-time
Vous avez une expérience en achats, vous avez travaillé dans le domaine indsutriel et vous souhaitez évoluer et développer de nouvelles compétences? Ce poste est pour vous !
Added 1 hour ago
CC
Business Analyst - Senior(Senior BA L3 | Must-Have: Agile/Scrum, UX/UI, Wireframing, WCAG 2.1, JIRA/Azure DevOps | Eval: Tech (40%), People (30%), Analytical (30%))
CCI- Computer Consultants International, Inc.
Toronto, ON
- Contract
…guidance in developing, implementing, and evaluating online user experience and content…
Added 1 hour ago
HR
Signaling System Engineer
Hitachi Rail
Mississauga, ON
- Full-time
3 -5 years’ experience as a lead systems/design engineer in signaling system projects
Added 1 hour ago
PC
Full Time Retail Team Lead, St. Laurent Shopping Centre
Purdys Chocolatier
Ottawa, ON
- Full-time
Job Overview: We are looking for an enthusiastic Team Lead to assist with leading towards success at our shop in St. Laurent Shopping Centre. The team Lead reports to the Shop Management…
Added 2 hours ago
NA
Team Lead, Personal Lines Sales
NFP, an Aon company (Canada)
Calgary, AB
- Full-time
Experience in sales with the ability to lead client acquisition strategies by exceeding sales target.
Added 2 hours ago
NA
Manager, Commercial SME
NFP, an Aon company (Canada)
Oshawa, ON
- Full-time
…work, improve efficiency and strengthen the client and employee experience. Lead or contribute to operational changes and special projects, and ensure changes are clearly communicated,…
Added 2 hours ago
L
Assistant Manager, Guest Experience | Contract August 2026 - June 2027 | Royalty Crossing Pop Up, PEI
lululemon
Charlottetown, PE
- Full-time
Lead an exceptional guest (customer) experience on the floor through assessing the level of guest connection and technical product education and supporting team members to address gaps…
Added 2 hours ago
P&
Chef du Centre d’Excellence PGI | Director - ERP COE
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Added 2 hours ago
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RVP, Sales - Data Foundation - Public Sector
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ON · Ontario, Canada
- Full-time
Work cross-functionally with all field teams (Account Development, Solution Engineering, Consulting Services, Customer Success, Channels, etc.)
Added 2 hours ago
L
Guest Experience Lead | Place Ste-Foy
lululemon
Quebec, QC
- Full-time
Le ou la responsable de l’expérience-invité doit s’assurer que tous les invités (c.-à-d. les clients) vivent une expérience de qualité en magasin. Pour ce faire, il ou elle supervise ou…
Added 2 hours ago
L
Assistant Manager, Guest Experience | Place Ste-Foy
lululemon
Quebec, QC
- Full-time
Le gérant adjoint responsable de l’expérience-invité joue un rôle primordial dans l’équipe de gestion du magasin : il s’assure que les membres de notre équipe et que nos invités (les…
Added 3 hours ago
SP
SVP, Canadian Strategic Sales
Salesforce Partner Canada
Toronto, ON
- Full-time
Salesforce is seeking a visionary and transformational Senior Vice President (SVP) to lead the Canadian Strategic Sales organization. This executive will be responsible for accelerating…

Saskatchewan Polytechnic Alumni

Student Services Operations Coordinator

Moose Jaw, SK, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

Job Content (SDF) Details

Job Content (SDF) Details

Competition Number P17917 Posting Title Student Services Operations Coordinator Classification Band 6 Location Saskatchewan Polytechnic Moose Jaw Campus Other Location(s) Saskatchewan Polytechnic Moose Jaw Campus Building Other Building Moose Jaw Campus Date Posted 09/21/2026 Closing Date 10/04/2026 JIQ # 006 Start Date 10/12/2026 End Date Open Until Filled No Ongoing Yes Category of work Full Time Bargaining Unit Professional Services Hours of Work Regulated 36 hours (5/4 work pattern) Salary Range $2,075.08 to $2,479.38 bi-weekly Temporary Market Stipend Incumbent Total Assigned days (AC) / Total Hours per biweekly pay

Full Time ongoing 5/4 work pattern

Posting Status Open Special Instructions to Applicants

Full-time ongoing 5/4 work pattern, On Campus

Job Duties

Job Duties/Qualifications, Skills and Abilities(QSA)

Job Duties

The Student Services Operations Coordinators are responsible for fostering a student-centric environment, dedicated to student success and the best practices of strategic enrolment management, serving students through the entire student lifecycle from prospects through to alumni. Their role involves providing administrative and professional support across various areas of Student Services, ensuring smooth operations institution-wide and coordinating efforts provincially with key departments. The Operations team works closely with students, programs, administrative bodies, and student associations to advise, counsel, and empower students to enrich their post-secondary journey.

The Student Services Operations Coordinator responsibilities extend to providing consistent operational support provincially, encompassing areas like Accessibility Services, Career and Employment Services, Student Recruitment, Counselling Services, International Education, Testing Services, and Indigenous Strategy, among others. This entails assessing student needs, offering immediate assistance and referrals, and triaging when necessary, aiming for a first contact resolution whenever possible. Provide support to special projects assigned by the Student Services Operations Team Lead, involving tasks such as researching process improvements, summarizing meeting outcomes, and developing implementation plans for focused initiatives. Their dedication ensures high-quality service delivery and operational efficiency, contributing to a seamless experience for all students and stakeholders involved.

Specific Accountabilities

On campus front-line support in Student Services areas by means of receiving and responding to information requests from the public, prospective students, current students, faculty, and staff, institution-wide/provincially via phone, email, chat functions, zoom and in-person.
The Student Services Operations Coordinator provides both the “face” and administrative “function” for multiple, key areas of Student Services, as well as other areas of student support.
De-escalation of crisis or emotionally charged situations.
Maintain daily schedules and calendars provincially for several Student Service units.
Purchase and reconcile financial expense reports for purchases incurred on work visa/P-Cards.
Assist with on-boarding and training of new employees/colleagues.
Create and track weekly/monthly statistics for Operations phone calls.
Create, update, and maintain Student Services Operations Provincial Manual for processes and procedures.
Provide a variety of administrative support functions which may include, not limited to, mail delivery, opening mail, preparing mailouts, minute/note taking, agenda and report writing assistance .
Track students’ funding accurately, for internal and external services rendered, in students Accommodate file such as academic strategists and assistive technology, which is paid for by funding tracked using multiple systems(i.e., Accommodate, Excel and Microsoft Access, and Word).
Generate and analyze reports and documents from Accommodate exporting to Excel and further filtering data to complete processes on a weekly, and monthly basis.
Create a Master Academic Profile template each Academic Year for all Learning Services Instructors, Instructor Aides & Casual Faculty for the Learning Services Program Head.
Represent Recruitment and Welcome Centers as the first point of contact for inquiries via in-person, email, and phone.
Schedule, reschedule and cancel prospective student appointments in Outlook for Recruitment advisors.
Collaborate with Career Counselling to create an excel spreadsheet to track statistics and data, update posters and get updates on new events happening within Career Services.
Assist Student Employment Coordinators and Convocation Coordinators with events – Career Fair, lunch and learns, and assembling Saskpolytech swag bag, instructions and student information for Convocation and volunteers.
Participate in departmental or unit meetings, online or in-person, which include occasional travel requirements within the province.
Other administrative duties as assigned.

Qualifications, Skills, Abilities And Experience

Specific Accountabilities

A recognized Office Administration or Business Certificate or an equivalent combination of education, training and experience.
Four years’ recent and relevant experience in administrative position/work.
Intermediate to advanced computer skills in software packages including Microsoft Office 365 (i.e., Excel, Outlook, Word, PowerPoint, SharePoint and MS Teams, OneNote, and online video conferencing such as Zoom/MS Teams).
Must have a high level of confidentiality, sensitivity and professionalism and able to provide confidential services to students and maintain files that adhere to the acts and regulations of The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP) and The Health Information Protection Act (HIPA).
Able to engage effectively as a team member in collaborative, multi-stakeholder initiatives and maintain working relationships with diverse groups and individuals.
Must have effective administrative, organizational, and time management skills, including the ability to produce high quality work under competing timelines and changing priorities with little or no direct supervision.
Advanced communication and problem-solving skills to handle inquiries, complaints, and concerns and to know when to provide an appropriate referral.
Able to handle complex and high conflict situations effectively under pressure, including de-escalating and resolving conflict.
Able to understand, interpret, and apply regulations, principles and practices to improve work processes and systems.
Demonstrates valuing diversity.

Duties Required Qualifications, Skills And Abilities (QSA)

Desired QSA Required Competencies

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this position?

Saskatchewan Polytechnic Careers Site
Newspaper
LinkedIn
Workopolis
SaskJobs.ca
Social Media
Personal Referral
Other

If you answered 'Other' above, please specify source here: (Open Ended Question)

Applicant Documents

Required Documents

Resume
Cover Letter

Optional Documents

List of Reference Contacts

Apply About employer

More about this job

Responsibilities

Provide front-line and administrative support across Student Services, responding to inquiries, assessing student needs, and making referrals. Maintain schedules, records, reports, and operational procedures, and assist with recruitment, events, onboarding, and special projects.

Requirements

Requires a recognized Office Administration or Business certificate, or equivalent education, training, and experience, plus four years of recent relevant administrative experience. Candidates need strong Microsoft 365 skills, confidentiality and professionalism, effective organization and communication, and the ability to manage competing priorities and de-escalate complex situations.

Skills

Administrative Support
Student Services
Customer Service
Microsoft Office 365
Excel
Outlook
Word
PowerPoint
SharePoint
Microsoft Teams
OneNote
Zoom
Data Tracking and Reporting
Scheduling
Conflict De-escalation
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Student Services
Administrative Support
Front-Line Support
Student Recruitment
Accessibility Services
Career and Employment Services
Counselling Services
International Education
Testing Services
Indigenous Strategy
Microsoft Office 365
Microsoft Excel
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
SharePoint
Microsoft Teams
OneNote
Zoom
Accommodate
Microsoft Access
Data Tracking
Report Generation
Financial Reconciliation
Scheduling
Confidentiality
LA FOIP
HIPA
Conflict De-escalation

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