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Added 7 mins ago
V
Ingénieur méthodes H/F
VINCI
Toronto, ON
- Full-time
The Design Coordinator is responsible for the coordination of technical activities across the project, both internally and externally. They will communicate requirements, monitor technical…
Added 53 mins ago
WP
Ticketing Services & Entertainment Coordinator
Westerner Park
Red Deer, AB
- Full-time
Westerner Park is seeking a full-time Ticketing Services & Entertainment Coordinator to join our dynamic team. The Ticketing Services & Entertainment Coordinator is responsible for…
Added 1 hour ago
KC
Engagement Analyst (12 Month Contract)
KPMG Canada
Toronto, ON
- Full-time
…through reviews of engagement coding, service codes, reporting requirements, suspended time follow-up, and periodic WIP and A/R…
Added 1 hour ago
TM
Safety and compliance Coordinator
TXT Management Inc
Mississauga, ON
- Full-time
🚨 HIRING – SAFETY & COMPLIANCE COORDINATOR 🚨
Added 1 hour ago
VC
Ingénieur méthodes H/F
VINCI Construction Grands Projets Hellas S.A.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
The Design Coordinator is responsible for the coordination of technical activities across the project, both internally and externally. They will communicate requirements, monitor technical…
Added 1 hour ago
AH
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- Temporary
As a Fleet Coordinator, you will coordinate a team of Vehicle and Equipment Supply Service Technicians (VESSTs) to ensure that ambulances, medical equipment, supplies, and emergency…
Added 1 hour ago
TO
Pool Coordinator
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Oshawa, ON · Civic Recreation Complex
- Part-time
Reporting to the Supervisor of Aquatics Services, the Pool Coordinator will be responsible for:
Added 2 hours ago
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Disability and Wellness Coordinator (temporary position up to two (2) years)
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Saint John, NB
- Temporary
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Added 2 hours ago
NE
Brighter Futures Worker #26-72
North Eastern Ontario Family and Children's Services (NEOFACS)
Iroquois Falls, ON
- $27.16 to $31.51 CAD / hour
- Part-time
…contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process. Information received relating to…
Added 2 hours ago
NE
Protection Support Worker 26-56
North Eastern Ontario Family and Children's Services (NEOFACS)
Temiskaming Shores, ON · New Liskeard, ON
- $53,229 to $61,847 CAD / year
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Ability to interpret and apply legislative requirements.
Added 2 hours ago
CO
Aquatic Staff I - Lifeguard
City of Williams Lake
Williams Lake, BC
- Internship
The incumbent is responsible to Director of Community Services under the direction of the Aquatics Coordinator.
Added 2 hours ago
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Research Assistant (VEC)
The University of British Columbia
Vancouver, BC
- $29.82 to $35.16 CAD / hour
- Part-time
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Added 2 hours ago
Patient Service Coordinator
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The Patient Service Coordinator, under the direction of the Patient Services Supervisor, Specialty
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Recreation Coordinator
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Fort Chipewyan, AB
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Added 2 hours ago
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Regional Municipality of Wood Buffalo
Fort McMurray, AB
…duties, the position is also a key member in Regional Emergency Coordinator Centre (RECC)…
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Fort McMurray, AB
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Sales Coordinator
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YO
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Dartmouth, NS
- Full-time
The Regional Coordinator will be a key member of the national team responsible for program implementation, ensuring regional participant targets are met through the development of an…
Added 2 hours ago
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HSE Coordinator
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Winnipeg, MB · CAN - MB - Winnipeg (Niakwa Road East)
- Full-time
Perform Quality Systems (QS) administrative tasks as assigned, under the direct supervision of the local Quality Coordinator.
Added 2 hours ago
UO
Research Assistant (VEC)
University of British Columbia
Vancouver, BC · PHSA | BC Children's Hospital - Centre for Translational Research (BCCHT)
- $29.82 to $35.16 CAD / hour
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Develops custom-designed study participant tracking databases utilizing VEC SOP, following study specification requirements as directed by the study coordinator.
Added 2 hours ago
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Project Manager
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supporting safety coordinator in completing daily and project-specific safety requirements;
Added 3 hours ago
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Coordinator - Materials
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The Coordinator – Materials is responsible for coordinating and optimizing the flow of materials within the company and meeting the master production schedule.
Added 3 hours ago
H
Nurse B - Unit Coordinator
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Cabri, SK
- Full-time
…services that are consistent with policies, standards, legal requirements, philosophy and mission of the Saskatchewan Health Authority as well as responsible for ensuring day to day…
Added 3 hours ago
CV
Event Specialist
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Vancouver, BC
- Full-time
Review Event Promotion Forms and confirm event details in alignment with CPABC policies and budget parameters, coordinate setup with the Event Coordinator

Saskatchewan Polytechnic Alumni

Student Services Operations Coordinator

Moose Jaw, SK, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

Job Content (SDF) Details

Job Content (SDF) Details

Competition Number P17917 Posting Title Student Services Operations Coordinator Classification Band 6 Location Saskatchewan Polytechnic Moose Jaw Campus Other Location(s) Saskatchewan Polytechnic Moose Jaw Campus Building Other Building Moose Jaw Campus Date Posted 09/21/2026 Closing Date 10/04/2026 JIQ # 006 Start Date 10/12/2026 End Date Open Until Filled No Ongoing Yes Category of work Full Time Bargaining Unit Professional Services Hours of Work Regulated 36 hours (5/4 work pattern) Salary Range $2,075.08 to $2,479.38 bi-weekly Temporary Market Stipend Incumbent Total Assigned days (AC) / Total Hours per biweekly pay

Full Time ongoing 5/4 work pattern

Posting Status Open Special Instructions to Applicants

Full-time ongoing 5/4 work pattern, On Campus

Job Duties

Job Duties/Qualifications, Skills and Abilities(QSA)

Job Duties

The Student Services Operations Coordinators are responsible for fostering a student-centric environment, dedicated to student success and the best practices of strategic enrolment management, serving students through the entire student lifecycle from prospects through to alumni. Their role involves providing administrative and professional support across various areas of Student Services, ensuring smooth operations institution-wide and coordinating efforts provincially with key departments. The Operations team works closely with students, programs, administrative bodies, and student associations to advise, counsel, and empower students to enrich their post-secondary journey.

The Student Services Operations Coordinator responsibilities extend to providing consistent operational support provincially, encompassing areas like Accessibility Services, Career and Employment Services, Student Recruitment, Counselling Services, International Education, Testing Services, and Indigenous Strategy, among others. This entails assessing student needs, offering immediate assistance and referrals, and triaging when necessary, aiming for a first contact resolution whenever possible. Provide support to special projects assigned by the Student Services Operations Team Lead, involving tasks such as researching process improvements, summarizing meeting outcomes, and developing implementation plans for focused initiatives. Their dedication ensures high-quality service delivery and operational efficiency, contributing to a seamless experience for all students and stakeholders involved.

Specific Accountabilities

On campus front-line support in Student Services areas by means of receiving and responding to information requests from the public, prospective students, current students, faculty, and staff, institution-wide/provincially via phone, email, chat functions, zoom and in-person.
The Student Services Operations Coordinator provides both the “face” and administrative “function” for multiple, key areas of Student Services, as well as other areas of student support.
De-escalation of crisis or emotionally charged situations.
Maintain daily schedules and calendars provincially for several Student Service units.
Purchase and reconcile financial expense reports for purchases incurred on work visa/P-Cards.
Assist with on-boarding and training of new employees/colleagues.
Create and track weekly/monthly statistics for Operations phone calls.
Create, update, and maintain Student Services Operations Provincial Manual for processes and procedures.
Provide a variety of administrative support functions which may include, not limited to, mail delivery, opening mail, preparing mailouts, minute/note taking, agenda and report writing assistance .
Track students’ funding accurately, for internal and external services rendered, in students Accommodate file such as academic strategists and assistive technology, which is paid for by funding tracked using multiple systems(i.e., Accommodate, Excel and Microsoft Access, and Word).
Generate and analyze reports and documents from Accommodate exporting to Excel and further filtering data to complete processes on a weekly, and monthly basis.
Create a Master Academic Profile template each Academic Year for all Learning Services Instructors, Instructor Aides & Casual Faculty for the Learning Services Program Head.
Represent Recruitment and Welcome Centers as the first point of contact for inquiries via in-person, email, and phone.
Schedule, reschedule and cancel prospective student appointments in Outlook for Recruitment advisors.
Collaborate with Career Counselling to create an excel spreadsheet to track statistics and data, update posters and get updates on new events happening within Career Services.
Assist Student Employment Coordinators and Convocation Coordinators with events – Career Fair, lunch and learns, and assembling Saskpolytech swag bag, instructions and student information for Convocation and volunteers.
Participate in departmental or unit meetings, online or in-person, which include occasional travel requirements within the province.
Other administrative duties as assigned.

Qualifications, Skills, Abilities And Experience

Specific Accountabilities

A recognized Office Administration or Business Certificate or an equivalent combination of education, training and experience.
Four years’ recent and relevant experience in administrative position/work.
Intermediate to advanced computer skills in software packages including Microsoft Office 365 (i.e., Excel, Outlook, Word, PowerPoint, SharePoint and MS Teams, OneNote, and online video conferencing such as Zoom/MS Teams).
Must have a high level of confidentiality, sensitivity and professionalism and able to provide confidential services to students and maintain files that adhere to the acts and regulations of The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP) and The Health Information Protection Act (HIPA).
Able to engage effectively as a team member in collaborative, multi-stakeholder initiatives and maintain working relationships with diverse groups and individuals.
Must have effective administrative, organizational, and time management skills, including the ability to produce high quality work under competing timelines and changing priorities with little or no direct supervision.
Advanced communication and problem-solving skills to handle inquiries, complaints, and concerns and to know when to provide an appropriate referral.
Able to handle complex and high conflict situations effectively under pressure, including de-escalating and resolving conflict.
Able to understand, interpret, and apply regulations, principles and practices to improve work processes and systems.
Demonstrates valuing diversity.

Duties Required Qualifications, Skills And Abilities (QSA)

Desired QSA Required Competencies

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this position?

Saskatchewan Polytechnic Careers Site
Newspaper
LinkedIn
Workopolis
SaskJobs.ca
Social Media
Personal Referral
Other

If you answered 'Other' above, please specify source here: (Open Ended Question)

Applicant Documents

Required Documents

Resume
Cover Letter

Optional Documents

List of Reference Contacts

Apply About employer

More about this job

Responsibilities

Provide front-line and administrative support across Student Services, responding to inquiries, assessing student needs, and making referrals. Maintain schedules, records, reports, and operational procedures, and assist with recruitment, events, onboarding, and special projects.

Requirements

Requires a recognized Office Administration or Business certificate, or equivalent education, training, and experience, plus four years of recent relevant administrative experience. Candidates need strong Microsoft 365 skills, confidentiality and professionalism, effective organization and communication, and the ability to manage competing priorities and de-escalate complex situations.

Skills

Administrative Support
Student Services
Customer Service
Microsoft Office 365
Excel
Outlook
Word
PowerPoint
SharePoint
Microsoft Teams
OneNote
Zoom
Data Tracking and Reporting
Scheduling
Conflict De-escalation
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Student Services
Administrative Support
Front-Line Support
Student Recruitment
Accessibility Services
Career and Employment Services
Counselling Services
International Education
Testing Services
Indigenous Strategy
Microsoft Office 365
Microsoft Excel
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
SharePoint
Microsoft Teams
OneNote
Zoom
Accommodate
Microsoft Access
Data Tracking
Report Generation
Financial Reconciliation
Scheduling
Confidentiality
LA FOIP
HIPA
Conflict De-escalation

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