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SaskEnergy

Administrative Assistant

Regina, SK, Canada

Pay: $27.00 ($4,106.70) - $30.06 ($4,572.13)
Job type: Full-time
Apply by: Oct 25, 2026
Posting language: English
Posted: Sep 25, 2026

Apply About employer

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Original job description

SaskEnergy is seeking a qualified and motivated individual to join our team. The Administrative Assistant provides general office support for the department by performing a variety of administrative, general and specialized duties including clerical, reception and work management processes.

Position Details

Union. This position is permanent full time.

Core Responsibilities

General Office Functions

Perform general office duties. This includes:

Receive, respond to and direct phone enquiries.
Prepare letters and other forms of correspondence.

Provide statistical reports from various computer databases (e.g. accounting systems, human resource systems, etc.).
Perform administrative duties required for arranging meetings, training and conferences, including sending invites, arranging facilities and appropriate supplies, making hotel reservations and travel arrangements.
Receive, sort and distribute office communications and mail.
Prepare cheque requisitions and journal vouchers.
Provide training and support on related work systems, office software and processes to department staff and/or provide training and support on related work systems and processes to users.
Acknowledge and provide assistance to internal and external customers.

Record and File Administration

Prepare, format, distribute and proofread correspondence, presentations, graphs, reports, meeting minutes, memos, forms and other department documents.
Run statistical reports utilizing appropriate work management, human resource and corporate accounting management systems.
Update and maintain department programs, records, systems, files and libraries. Maintain and organize information filing and retrieval system to facilitate information flow, storage, and retrieval of materials, documents, correspondence and reports.
Draft correspondence from file, program or system data.
Compile, organize, copy, fax and file information.
Document administration processes, ensuring they are efficiently maintained and updated.
Process and reconcile procurement card accounts, expenses, timesheets, attendance reports, cheque requisitions and invoices for authorization and/or payment.
Maintain office supply inventory and arrange for pick-ups and deliveries of packages and supplies.

Department Administration Process

Perform administrative duties specific to the department (these duties vary from department to department).

Qualifications

Education

Grade 12 or equivalent.
Recognized Office Administration Certificate.

Experience

Two (2) years secretarial work experience utilizing computer based software including word processing, spreadsheet, scheduling, database and presentation applications within a window based operating environment. OR
Grade 12 or equivalent.
Four (4) years secretarial work experience utilizing computer based software including word processing, spreadsheet, scheduling, database and presentation applications within a windows based operating environment.

Application Instructions

Please apply online with your cover letter and resume outlining your qualifications.
For more information on this position, please contact Human Resources at 306-777-9091.

Closing Date

October 7, 2026

Hourly Rate Range

$27.00 ($4,106.70) - $30.06 ($4,572.13)

Apply About employer

More about this job

Responsibilities

Provides general and department-specific administrative support, including reception, correspondence, meeting and travel arrangements, and assistance to internal and external customers. Maintains records and filing systems, prepares reports and documents, processes financial and attendance records, and manages office supplies.

Requirements

Requires Grade 12 or equivalent and either a recognized Office Administration Certificate plus two years of relevant secretarial experience, or four years of relevant secretarial experience. Experience must include computer-based word processing, spreadsheet, scheduling, database, and presentation applications in a Windows-based environment.

Skills

Office Administration
Reception
Telephone Enquiries
Correspondence Preparation
Statistical Reporting
Meeting and Travel Coordination
Records Management
Filing and Information Retrieval
Document Proofreading and Formatting
Database Management
Spreadsheet Applications
Scheduling Applications
Presentation Applications
Invoice Processing
Customer Service

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Reception
Clerical Support
Work Management
Correspondence
Statistical Reports
Accounting Systems
Human Resource Systems
Meeting Coordination
Training Coordination
Conference Coordination
Travel Arrangements
Mail Distribution
Cheque Requisitions
Journal Vouchers
Document Formatting
Proofreading
Records Management
Filing Systems
Information Retrieval
Expense Processing
Timesheets
Attendance Reports
Invoice Processing
Office Supply Inventory
Word Processing
Spreadsheets
Scheduling
Database Applications

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