Office Assistant- Laboratory- Temporary Full Time
- Sault Ste. Marie, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Purpose Of Position
Provides clerical support to a Program or work group, provides assistance to the administration and staff, first point of contact for patients and visitors. Daily routines include: data entry, billing functions, reporting, reception and customer service, document distribution and ordering and monitoring of supplies; some special assignments may occur.
Duties
Sault Area Hospital does not use artificial intelligence (AI) to screen, assess or select applicants for a position.
Reason for Job Posting: Existing Vacancy
Provides clerical support to a Program or work group, provides assistance to the administration and staff, first point of contact for patients and visitors. Daily routines include: data entry, billing functions, reporting, reception and customer service, document distribution and ordering and monitoring of supplies; some special assignments may occur.
Duties
- Key in, edit and proof-read correspondence, reports, statements, invoices, forms and other documents, using word processing software and computers.
- Receive and forward telephone or counter inquiries to the appropriate person and provide general information to clients and the public.
- Photocopy and collate documents for distribution, mailing and filing.
- Maintain and update manual or computerized filing, inventory, mailing and database systems.
- Open, sort and route incoming mail, manually or electronically.
- Send and receive messages using facsimile machines or electronic mail.
- Perform routine bookkeeping tasks such as preparing invoices and bank deposits.
- Sort, process and verify applications, receipts, expenditures, forms and other documents.
- Receive and direct employees, patients and visitors.
- Transcription of orders as required.
- Assess and assist with staffing/scheduling on a daily basis and communicate staffing concerns as required to the Manager.
- Register patients according to policy as required.
- Other duties as assigned.
- Diploma in Office Administration, and/or experience in a health care related environment.
- Ability to work effectively and efficiently as a team member in a fast paced environment in stressful situations.
- Customer service, interpersonal and telephone skills.
- Computer literacy in a Microsoft environment including experience in the development of spreadsheets, Word, Power Point, Outlook, and Visio.
- Ability to maintain successful working relationships with the interdisciplinary team to achieve positive patient outcomes.
- Ability to organize time effectively to perform the duties of the position.
- Ability to meet and interact with people in a pleasant, professional, responsible and reassuring manner.
- Behaviour consistent with Hospital Mission, Values and Standards of Performance.
- Ability to read, write and communicate to perform the duties of the position.
- Proficiency and accuracy in clerical tasks including data entry, keyboarding, filing systems, documentation etc.
- Proficiency in using telephone systems, data projectors, laptop computers, video and phone conference equipment.
- Demonstrated knowledge of hospital software applications such as Enterprise Attachment Transfer Service (EATS), CoPath, Clinical Trails requests, Oncotype test
- Knowledge of Medical Terminology.
- Ability to accurately transcribe orders.
- Demonstrated behavior consistent with the hospital’s Standards of Performance and iCcare values.
Sault Area Hospital does not use artificial intelligence (AI) to screen, assess or select applicants for a position.
Reason for Job Posting: Existing Vacancy
More about this job
Responsibilities
Provide clerical and administrative support to the laboratory program, including data entry, document preparation, filing, mail handling, bookkeeping, and supply monitoring. Serve as a first point of contact for patients and visitors, support patient registration and order transcription, and assist with daily staffing and scheduling.
Requirements
A diploma in Office Administration and/or experience in a healthcare-related environment is required. Candidates should have strong clerical accuracy, customer service and communication skills, Microsoft Office proficiency, medical terminology knowledge, and the ability to work effectively in a fast-paced team environment.
Skills
- Data Entry
- Clerical Support
- Customer Service
- Telephone Skills
- Microsoft Office
- Word Processing
- Spreadsheet Development
- Filing Systems
- Database Management
- Inventory Management
- Bookkeeping
- Medical Terminology
- Order Transcription
- Patient Registration
- Scheduling
- Time Management
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Healthcare
- Customer Service & Support
- Finance & Accounting
Keywords
- Office Administration
- Healthcare
- Laboratory
- Data Entry
- Billing
- Reporting
- Reception
- Customer Service
- Document Management
- Supply Monitoring
- Word Processing
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Visio
- Bookkeeping
- Patient Registration
- Medical Terminology
- Order Transcription
- Staff Scheduling
- EATS
- CoPath
- Clinical Trials Requests
- Oncotype Testing
- Hospital Software Applications