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Added 2 mins ago
WC
Coordinator, Mailroom
Walmart Canada
Mississauga, ON
- Full-time
The role provides operational support through data entry, record maintenance, customer service, and process execution. Responsibilities may also include contributing ideas for process…
Added 33 mins ago
SP
Proposal Coordinator
Spark Power ⚡
AB · Edmonton, AB
- Full-time
Spark Power, a trusted partner in energy in North America, is seeking a highly organized and detail-oriented Proposal Coordinator to support proposal development, prequalification…
Added 33 mins ago
FH
Diagnostic Medical Sonographer (General Procedures & Cardiac Sonography) - Surrey Memorial Hospital
Fraser Health
Surrey, BC
- Full-time
Reporting to the Supervisor/Site Coordinator, the Diagnostic Medical Sonographer (General Procedures & Cardiac Sonography), practices in accordance with the standards of professional…
Added 1 hour ago
FH
Licensed Practical Nurse Educator, Long Term Care
Fraser Health Authority
Harrison Hot Springs, BC
- $34.2 to $46.4 CAD / hour
- Other
Determines education priorities that meet learner needs, in collaboration with the Manager, Team Leader, Resident Care Coordinator, Clinical Nurse Educator and Clinical Resources Nurse as…
Added 1 hour ago
FH
Supervisor, Fluoroscopy/General Procedures
Fraser Health Authority
White Rock, BC
- $48.63 to $60.74 CAD / hour
- Full-time
Reporting to the Site Coordinator, Medical Imaging, the Supervisor, Fluoroscopy/General Procedures practices in accordance with the standards of professional practice as well as utilizing a…
Added 1 hour ago
SP
Proposal Coordinator
Spark Power
AB · Edmonton, AB
- Full-time
Spark Power, a trusted partner in energy in North America, is seeking a highly organized and detail-oriented Proposal Coordinator to support proposal development, prequalification…
Added 1 hour ago
NG
Fleet Equipment Coordinator
Nuna Group of Companies
Edmonton, AB
- Other
The Nuna Group of Companies is now accepting resumes for a Fleet Equipment Coordinator. Reporting to the Corporate Fleet Manager, the Fleet Equipment Coordinator will be accountable for…
Added 1 hour ago
FH
Substance Use Clinician, Indigenous Health - Bachelors
Fraser Health Authority
Surrey, BC
- $44.85 to $56.02 CAD / hour
- Other
Added 1 hour ago
KP
Coordinator - Curriculum - Competition ID: 4868
Kwantlen Polytechnic University
Surrey, BC
- Full-time
The Coordinator - Curriculum manages and oversees the timely, efficient and accurate maintenance of KPU's courses and programs in the Student Information System (SIS), Degree Audit System…
Added 1 hour ago
FH
Clinical Counsellor, Mental Health & Substance Use Services
Fraser Health Authority
Surrey, BC
- $44.85 to $56.02 CAD / hour
- Other
Reporting to the Manager, Clinical Operations and under the direction of the Coordinator, the Clinical Counsellor provides consultation, assessment, short term case management and clinical…
Added 1 hour ago
FH
Administrative Coordinator
Fuze HR Solutions
Mississauga, ON
- Full-time
The Administrative Coordinator is responsible for a variety of functions in supporting the President and department managers in efforts such as preparing reports, scheduling appointments,…
Added 1 hour ago
IS
Office Operations & Admin
Intelica Solutions Inc.
Calgary, AB
- Full-time
Coordinate vendors, maintenance, repairs, and service providers
Added 1 hour ago
GE
Apprentice, Truck Mechanic
GFL Environmental Inc.
Emerald Park, SK
- Full-time
Our Regina Fleet Maintenance division is currently seeking a Truck and Transport Apprentice. As the successful candidate, your responsibilities will include repairing and maintaining our…
Added 1 hour ago
Recreation Manager
Optima Living
Kelowna, BC
Supports the Community Relations Coordinator in providing tours of the community as needed.
Added 1 hour ago
KP
Coordinator - Curriculum
Kwantlen Polytechnic University
Surrey, BC
- Full-time
- Temporary
The Coordinator - Curriculum manages and oversees the timely, efficient and accurate maintenance of KPU's courses and programs in the Student Information System (SIS), Degree Audit System…
Added 1 hour ago
H
Workplace Coordinator (Part Time Contract)
Hoxton
Toronto, ON
- Part-time
- Contract
We're looking for a Workplace Coordinator to deliver the day-to-day experience of a client's workplace in Toronto. You'll be on site, upholding the standard we set and working with the…
Added 1 hour ago
Maintenance Assistant
Amica Senior Lifestyles
Brampton, ON
With your attention to detail, you will be responsible for assisting the Maintenance Coordinator with the day to day operations of the facility, including the cleanliness and upkeep of the…
Added 2 hours ago
TU
Clinical Education Program Coordinator, UG/PG (RIH)
The University of British Columbia
Kamloops, BC
- $4,981 to $5,713 CAD / month
- Full-time
The incumbent reports directly to the RIH Site Coordinator (UG/PG) and takes direction form the FP PGME Site Coordinator regarding FP PGME deliverables. The incumbent, works closely with…
Added 2 hours ago
UO
Clinical Education Program Coordinator, UG/PG (RIH)
University of British Columbia
Kamloops, BC · IH | Kamloops Royal Inland Hospital (KRIH)
- $4,981 to $5,713 CAD / month
- Full-time
The incumbent reports directly to the RIH Site Coordinator (UG/PG) and takes direction form the FP PGME Site Coordinator regarding FP PGME deliverables. The incumbent, works closely with…
Added 2 hours ago
NC
Technical Services Technologist Trainee - North Bay
NAV CANADA
North Bay, ON
- Full-time
Provides electronic maintenance services on complex systems and equipment essential to the provision of a safe and reliable Air Navigation System (ANS). Performs related duties for the…
Added 2 hours ago
BR
Customer Care Technician
Brookfield Residential
Calgary, AB
- Full-time
Educate and answer all inquiries received from homeowners, regarding home maintenance and product performance.
Added 2 hours ago
IS
Office Operations & Accounting Coordinator
Intelica Solutions Inc.
Calgary, AB
- Full-time
Coordinate vendors, maintenance, repairs, and service providers
Added 2 hours ago
PE
Coordinateur des partenariats/Partnerships Coordinator
Provincial Employment Roundtable - Table ronde provinciale sur l’emploi
Montreal, QC
- Full-time
PERT is seeking an organized and relationship-oriented Partnerships Coordinator to support the development and management of PERT’s partnerships, sectoral engagement, and funding…
Added 2 hours ago
D
Workplace Experience Coordinator
dentsu
Toronto, ON
- Full-time
Manage the day-to-day operations of the Canadian Offices, including site services, custodial services, general maintenance and security access systems
Added 3 hours ago
CE
Fence Labourer
Cooper Equipment Rentals Limited
Calgary, AB
- Full-time
1-2 years of related work experience in a Fence / Scaffolding Labourer, General Labourer, Yard Coordinator, or similar role is preferred.

Scandinave Spa

Human Resources Coordinator

The Blue Mountains, ON, Canada

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Job details

Posting language: English
Posted: Oct 26, 2026

Original job description

Position Summary

The HR Coordinator provides administrative and operational support across all areas of Human Resources, helping ensure the effective and consistent delivery of HR programs, policies, and services throughout the organization.

This role is responsible for coordinating recruitment and onboarding activities, maintaining accurate employee records, supporting payroll and benefits administration, assisting with employee relations matters, and ensuring HR practices align with applicable employment legislation and company policies.

The ideal candidate is organized, detail-oriented, approachable, and capable of handling confidential information with discretion. They demonstrate strong communication skills, sound judgment, and a proactive approach to supporting employees and management in a fast-paced business environment.

Key Responsibilities

1. Recruitment and Onboarding

Coordinate recruitment activities, including posting job advertisements, screening applications, scheduling interviews, and communicating with candidates.
Assist hiring managers with recruitment documentation, interview coordination, and candidate follow-up.
Prepare employment offers, employment agreements, and new-hire documentation in accordance with approved company processes.
Coordinate onboarding and orientation for new employees, including completion of required forms, policy acknowledgements, and training.
Conduct or coordinate pre-employment checks where applicable and authorized.
Support a positive candidate and new-employee experience throughout the hiring process.

2. Employee Records and HR Administration

Maintain accurate, complete, and confidential employee files.
Update HR information systems and employee records for new hires, changes in employment status, compensation changes, leaves, and terminations.
Prepare HR letters, employment confirmations, organizational charts, reports, and other documentation as required.
Track probationary periods, performance review dates, certifications, training requirements, and other key employee milestones.
Ensure HR documentation is properly maintained, retained, and disposed of in accordance with applicable requirements and company policies.
Respond to routine employee inquiries and direct complex matters to the appropriate HR representative or manager.

3. Payroll and Benefits Administration

Collect, review, and submit employee information and approved payroll changes to the payroll administrator or service provider.
Assist with payroll-related administration, including new hires, terminations, salary changes, attendance records, overtime, and leave information.
Coordinate employee enrolment, changes, and terminations for group benefits and other company-sponsored programs.
Assist employees with routine benefits and payroll inquiries and liaise with external providers as needed.
Maintain accurate records of vacation, sick leave, and other absences in accordance with company policies and applicable legislation.
Support payroll reconciliations, reporting, and year-end administrative activities as required.

4. Employee Relations and Performance Management

Support managers with the administration of performance reviews, probationary assessments, employee documentation, and follow-up activities.
Assist with employee communications, policy interpretation, and the consistent application of HR procedures.
Document employee relations matters and escalate sensitive or complex issues to the HR Manager or designated senior leader.
Support the administration of workplace complaints, investigations, and corrective action processes under appropriate direction.
Help promote a respectful, inclusive, and professional workplace culture.
Maintain appropriate confidentiality and impartiality when handling employee concerns.

5. Employment Legislation and Policy Compliance

Assist in maintaining HR policies, procedures, forms, and employee handbook documentation.
Support compliance with applicable Ontario employment legislation, including the Employment Standards Act, 2000, the Ontario Human Rights Code, and the Occupational Health and Safety Act, as applicable to the organization.
Assist with maintaining required workplace postings, employment documentation, training records, and other compliance materials.
Support the administration of workplace accommodation requests, leaves of absence, and return-to-work processes in coordination with management and relevant service providers.
Assist with workplace health and safety initiatives, incident documentation, and required training coordination.
Maintain awareness of changes to employment legislation and communicate relevant updates to the HR team or management.

6. Training, Engagement, and HR Programs

Coordinate employee training sessions, track participation, and maintain training records.
Assist with employee engagement initiatives, recognition programs, company events, and internal communications.
Support the development, implementation, and improvement of HR processes and administrative procedures.
Assist with HR metrics, headcount reports, turnover tracking, and other workforce reporting.
Participate in special projects and other HR initiatives as assigned.

Qualifications and Experience

Diploma or degree in Human Resources Management, Business Administration, or a related field.
One to three years of experience in an HR administrative or coordination role preferred.
Working knowledge of Ontario employment legislation and general HR practices.
Experience with HR information systems, payroll systems (Dayforce preferred), benefits administration, and Microsoft Office applications.
CHRP designation or progress toward the Certified Human Resources Professional designation is considered an asset.
Experience working in a private-sector business environment is an asset.

Required Skills and Competencies

Strong organizational, administrative, and time-management skills.
Excellent written and verbal communication skills.
High attention to detail and accuracy.
Ability to maintain confidentiality and handle sensitive employee information appropriately.
Strong interpersonal skills and a customer-service-oriented approach.
Ability to prioritize competing deadlines and manage multiple tasks effectively.
Sound judgment, discretion, and a professional approach to employee matters.
Ability to work independently while collaborating effectively with managers, employees, and external service providers.
Proficiency with Microsoft Office and the ability to learn new HR systems and software.

Performance Expectations

Success in this position will be demonstrated through:

Accurate and timely completion of HR documentation and employee record updates.
Efficient coordination of recruitment and onboarding activities.
Timely submission of payroll and benefits-related information.
Consistent administration of HR policies and procedures.
Responsive, professional support to employees and managers.
Effective maintenance of confidential records and compliance documentation.
Contribution to continuous improvement of HR processes and employee experience.

General Responsibilities

The HR Coordinator may be assigned additional duties and responsibilities consistent with the scope of the position and the operational needs of the organization.

Acknowledgement

This job description outlines the primary duties and responsibilities of the position and is not intended to be an exhaustive list of all tasks. Responsibilities may evolve as business needs change.

#SSBM

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More about this job

Responsibilities

The HR Coordinator provides administrative and operational support across all HR functions, including recruitment, onboarding, and payroll administration. They are also responsible for maintaining accurate employee records and ensuring organizational compliance with employment legislation and company policies.

Requirements

Candidates should possess a diploma or degree in Human Resources or a related field, along with one to three years of relevant administrative experience. Proficiency in Microsoft Office and HR information systems is required, with a preference for candidates holding or pursuing a CHRP designation.

Skills

Human Resources Administration
Recruitment
Onboarding
Payroll Administration
Benefits Administration
Employee Relations
Performance Management
Employment Legislation
Policy Compliance
Record Keeping
Time Management
Communication Skills
Attention To Detail
Confidentiality
Microsoft Office
Dayforce

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Onboarding
Payroll
Benefits Administration
Employee Relations
Performance Management
Employment Standards Act
Ontario Human Rights Code
Occupational Health and Safety Act
Dayforce
Microsoft Office
CHRP
Administrative Support
Compliance
Employee Records
Workplace Culture
Training Coordination
HR Metrics
Confidentiality

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