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Added 3 mins ago
SC
Wireless Sales Supervisor
Staples Canada
Surrey, BC
- Full-time
Effectively resolve customer concerns and escalates to management when appropriate
Added 3 mins ago
SC
shift supervisor - Store# 87169, WINKLER
Starbucks Coffee Company
Plum Coulee, MB
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 3 mins ago
SC
shift supervisor - Store# 80407, EVER ON 170TH
Starbucks Coffee Company
Edmonton, AB
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 3 mins ago
C
Assistant Home Centre Manager
Co-op
Deloraine, MB
- Full-time
Deliver exceptional customer service, assist with resolving customer concerns, and support quotations for hardware projects and special orders;
Added 18 mins ago
Assistant Branch Manager
Money Mart
Parksville, BC
Resolve customer concerns at the branch level where possible and escalate to the Branch Manager and District Manager when required.
Added 18 mins ago
AU
HR Specialist
Alsco Uniforms
Montreal, QC
- Full-time
…location and region. This position reports directly to the General Manager with a dotted line to the Regional Human Resources Business…
Added 18 mins ago
OG
Superviseur(e) comptes clés / Key Accounts Supervisor
OEC Group (Canada)
Montreal, QC
- Full-time
…your team to drive operational excellence, maintain strong customer relationships, and contribute to the continuous improvement of processes and departmental…
Added 33 mins ago
CC
Assistant Store Manager
Canna Cabana
Innisfil, ON
- $21 to $23 CAD / hour
- Full-time
Our retail Assistant Store Manager (ASM) at our Innisfil, ON store is vital to delivering a distinctive shopping experience. The ASM is primarily responsible for working collaboratively…
Added 48 mins ago
Operations Supervisor and Driver - Durham
Diabetes Canada / National Diabetes Trust
Clarington, ON · Oshawa, ON
Respond and resolve customer concerns, prepare invoices, internal transfers, reconcile billing summaries, accurately track inventory levels, monitor staff productivity, monitor and update…
Added 48 mins ago
FK
FOH Team Lead at Fresh on Danforth- Supervisor Experience Required
Fresh Kitchen + Juice Bar
Toronto, ON
- Full-time
…of house to ensure guest satisfaction by providing excellent customer service. The FOH Team Lead is vital in securing processes and procedures to instill efficiency in the front of house…
Added 48 mins ago
EP
Commercial Property Manager
Edison Properties Winnipeg
Winnipeg, MB
- Full-time
Role Description The Commercial Property Manager is a full-time, on-site role based in Winnipeg, MB, responsible for overseeing the day-to-day operations of commercial properties within…
Added 48 mins ago
AU
HR Specialist
Alsco Uniforms
Montreal, QC
- Full-time
…location and region. This position reports directly to the General Manager with a dotted line to the Regional Human Resources Business…
Added 48 mins ago
BP
Pharmacy Manager
Bloom Pharmacy Ltd.
Calgary, AB
- Full-time
Roles & Responsibilities: The Pharmacy Manager will be the licensee for Bloom Pharmacy Ltd. The Manager controls and supervises the practice in accordance with the Pharmacy and Drug Act,…
Added 1 hour ago
MM
Account Manager
Midnight Marketing
Canada
- Full-time
Provide regular feedback that builds MC confidence, communication skills, and performance; celebrate wins and flag performance concerns to the People & Culture Manager when appropriate.
Added 1 hour ago
Store Manager
EssilorLuxottica Group
Mont-Royal, QC · Ville Mount. Royal, QC
The Store Manager is responsible for leading their team on the sales floor, delivering a positive customer experience, meeting sales key performance indicators (KPIs), and merchandising the…
Added 1 hour ago
SB
Manager, FBO Operations
Skyservice Business Aviation
Dorval, QC
- Full-time
Manages the customer interface; resolves concerns from staff, crew, and/or customer issues within the level of delegated authority;
Added 1 hour ago
TI
Business Systems Consultant
TekStaff IT Solutions
Toronto, ON
- Contract
Reporting to the Manager, Business & Systems Analysis Chapter, the Business & Systems Consultant bridges business and technology to shape initiatives from pre-discovery through delivery.…
Added 1 hour ago
FC
Condominium Property Manager
Fortiva Condominium Management
Oshawa, ON
- Full-time
We're looking for an experienced Property Manager who holds a CMRAO General Licence to oversee a portfolio of 3–5 condominium corporations. The mix includes high-rise, townhouse and…
Added 1 hour ago
WT
Thermal Spa Manager
wodr thermal spa
AB · Edmonton, AB
- Full-time
…We're opening on a downtown Edmonton rooftop and hiring the manager who will open and lead it, reporting to the General Manager of…
Added 1 hour ago
CC
Account Representative 5 - Union
Coastal Community
Campbell River, BC
- Full-time
Resolves member concerns/issues and refers to the Branch Manager or Assistant Manager for issues above their level of authority.
Added 1 hour ago
A
Migraine, Primary Care Representative - Quebec (13-Month Contract)
AbbVie
Levis, QC
- Full-time
Continuously build understanding of customer needs and expectations, territory landscape, competitors, market segments/dynamics, accounts, diseases, products and clinical expertise. Share…
Added 1 hour ago
SC
Creative Retail Sourcing Specialist (Buyer)
Sheridan College
Oakville, ON
- Full-time
Creating an ongoing schedule of activities and tasks to meet deadlines and handling pricing, inventory management, stock replenishment, returns, markdowns, and customer service concerns;
Added 1 hour ago
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(CAN) Consumables Associate
Walmart
Coquitlam, BC
- Part-time
3. Resolves customer issues and refers concerns to management where appropriate.
Added 1 hour ago
UM
Production Scheduler
Ultra Maritime
Dartmouth, NS
- Full-time
…availability, capacity planning and resource forecasting to ensure customer orders are delivered in line with customer requirements. The role interfaces between various departments enabling…
Added 1 hour ago
Executive Housekeeper
Wickaninnish Inn
Tofino, BC
Be responsible and accountable for the actions of the housekeeping team, working as a “hands-on manager” to meet or exceed guest expectations.

Scandinave Spa

Human Resources Coordinator

The Blue Mountains, ON, Canada

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Job details

Posting language: English
Posted: Oct 26, 2026

Original job description

Position Summary

The HR Coordinator provides administrative and operational support across all areas of Human Resources, helping ensure the effective and consistent delivery of HR programs, policies, and services throughout the organization.

This role is responsible for coordinating recruitment and onboarding activities, maintaining accurate employee records, supporting payroll and benefits administration, assisting with employee relations matters, and ensuring HR practices align with applicable employment legislation and company policies.

The ideal candidate is organized, detail-oriented, approachable, and capable of handling confidential information with discretion. They demonstrate strong communication skills, sound judgment, and a proactive approach to supporting employees and management in a fast-paced business environment.

Key Responsibilities

1. Recruitment and Onboarding

Coordinate recruitment activities, including posting job advertisements, screening applications, scheduling interviews, and communicating with candidates.
Assist hiring managers with recruitment documentation, interview coordination, and candidate follow-up.
Prepare employment offers, employment agreements, and new-hire documentation in accordance with approved company processes.
Coordinate onboarding and orientation for new employees, including completion of required forms, policy acknowledgements, and training.
Conduct or coordinate pre-employment checks where applicable and authorized.
Support a positive candidate and new-employee experience throughout the hiring process.

2. Employee Records and HR Administration

Maintain accurate, complete, and confidential employee files.
Update HR information systems and employee records for new hires, changes in employment status, compensation changes, leaves, and terminations.
Prepare HR letters, employment confirmations, organizational charts, reports, and other documentation as required.
Track probationary periods, performance review dates, certifications, training requirements, and other key employee milestones.
Ensure HR documentation is properly maintained, retained, and disposed of in accordance with applicable requirements and company policies.
Respond to routine employee inquiries and direct complex matters to the appropriate HR representative or manager.

3. Payroll and Benefits Administration

Collect, review, and submit employee information and approved payroll changes to the payroll administrator or service provider.
Assist with payroll-related administration, including new hires, terminations, salary changes, attendance records, overtime, and leave information.
Coordinate employee enrolment, changes, and terminations for group benefits and other company-sponsored programs.
Assist employees with routine benefits and payroll inquiries and liaise with external providers as needed.
Maintain accurate records of vacation, sick leave, and other absences in accordance with company policies and applicable legislation.
Support payroll reconciliations, reporting, and year-end administrative activities as required.

4. Employee Relations and Performance Management

Support managers with the administration of performance reviews, probationary assessments, employee documentation, and follow-up activities.
Assist with employee communications, policy interpretation, and the consistent application of HR procedures.
Document employee relations matters and escalate sensitive or complex issues to the HR Manager or designated senior leader.
Support the administration of workplace complaints, investigations, and corrective action processes under appropriate direction.
Help promote a respectful, inclusive, and professional workplace culture.
Maintain appropriate confidentiality and impartiality when handling employee concerns.

5. Employment Legislation and Policy Compliance

Assist in maintaining HR policies, procedures, forms, and employee handbook documentation.
Support compliance with applicable Ontario employment legislation, including the Employment Standards Act, 2000, the Ontario Human Rights Code, and the Occupational Health and Safety Act, as applicable to the organization.
Assist with maintaining required workplace postings, employment documentation, training records, and other compliance materials.
Support the administration of workplace accommodation requests, leaves of absence, and return-to-work processes in coordination with management and relevant service providers.
Assist with workplace health and safety initiatives, incident documentation, and required training coordination.
Maintain awareness of changes to employment legislation and communicate relevant updates to the HR team or management.

6. Training, Engagement, and HR Programs

Coordinate employee training sessions, track participation, and maintain training records.
Assist with employee engagement initiatives, recognition programs, company events, and internal communications.
Support the development, implementation, and improvement of HR processes and administrative procedures.
Assist with HR metrics, headcount reports, turnover tracking, and other workforce reporting.
Participate in special projects and other HR initiatives as assigned.

Qualifications and Experience

Diploma or degree in Human Resources Management, Business Administration, or a related field.
One to three years of experience in an HR administrative or coordination role preferred.
Working knowledge of Ontario employment legislation and general HR practices.
Experience with HR information systems, payroll systems (Dayforce preferred), benefits administration, and Microsoft Office applications.
CHRP designation or progress toward the Certified Human Resources Professional designation is considered an asset.
Experience working in a private-sector business environment is an asset.

Required Skills and Competencies

Strong organizational, administrative, and time-management skills.
Excellent written and verbal communication skills.
High attention to detail and accuracy.
Ability to maintain confidentiality and handle sensitive employee information appropriately.
Strong interpersonal skills and a customer-service-oriented approach.
Ability to prioritize competing deadlines and manage multiple tasks effectively.
Sound judgment, discretion, and a professional approach to employee matters.
Ability to work independently while collaborating effectively with managers, employees, and external service providers.
Proficiency with Microsoft Office and the ability to learn new HR systems and software.

Performance Expectations

Success in this position will be demonstrated through:

Accurate and timely completion of HR documentation and employee record updates.
Efficient coordination of recruitment and onboarding activities.
Timely submission of payroll and benefits-related information.
Consistent administration of HR policies and procedures.
Responsive, professional support to employees and managers.
Effective maintenance of confidential records and compliance documentation.
Contribution to continuous improvement of HR processes and employee experience.

General Responsibilities

The HR Coordinator may be assigned additional duties and responsibilities consistent with the scope of the position and the operational needs of the organization.

Acknowledgement

This job description outlines the primary duties and responsibilities of the position and is not intended to be an exhaustive list of all tasks. Responsibilities may evolve as business needs change.

#SSBM

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More about this job

Responsibilities

The HR Coordinator provides administrative and operational support across all HR functions, including recruitment, onboarding, and payroll administration. They are also responsible for maintaining accurate employee records and ensuring organizational compliance with employment legislation and company policies.

Requirements

Candidates should possess a diploma or degree in Human Resources or a related field, along with one to three years of relevant administrative experience. Proficiency in Microsoft Office and HR information systems is required, with a preference for candidates holding or pursuing a CHRP designation.

Skills

Human Resources Administration
Recruitment
Onboarding
Payroll Administration
Benefits Administration
Employee Relations
Performance Management
Employment Legislation
Policy Compliance
Record Keeping
Time Management
Communication Skills
Attention To Detail
Confidentiality
Microsoft Office
Dayforce

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Onboarding
Payroll
Benefits Administration
Employee Relations
Performance Management
Employment Standards Act
Ontario Human Rights Code
Occupational Health and Safety Act
Dayforce
Microsoft Office
CHRP
Administrative Support
Compliance
Employee Records
Workplace Culture
Training Coordination
HR Metrics
Confidentiality

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