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Added 2 mins ago
BS
Senior Java Developer (FinTech & Payment Technologies)
Brainhunter Systems Ltd
ON · Ontario, Canada
- Contract
Job Role/Title: Senior Java Developer (Banking Applications Development)
Added 2 mins ago
I
Specialist – Technical project integration
Innergex
Longueuil, QC
- Full-time
…Construction Department and provides recommendations to the Senior Director - Construction on technical, contractual, design, commissioning, and operational readiness…
Added 2 mins ago
B
Data Architect
Bevertec
Toronto, ON
- $100 to $105 CAD / hour
- Contract
Note: AI-enabled tools may be used to sort applications based on job-related criteria. All AI generated results are vetted by our team and the decision of which candidates move forward is…
Added 2 mins ago
AS
Payroll & Benefits Coordinator
Amica Senior Lifestyles
Toronto, ON
- Full-time
At Amica we are united in our purpose to provide the best care in Senior Living in a supportive environment. We are setting a new standard for senior living in Canada by combining…
Added 2 mins ago
EI
Health and Safety Coordinator
EBC Inc.
Greater Napanee, ON · Napanee, ON
- Full-time
…Projects Regulation, and project-specific requirements. The Senior Coordinator plays a key role in mentoring site teams and promoting a proactive, safety-first culture across all…
Added 2 mins ago
Q
Senior Test Automation Engineer (French)
Quantiphi
Canada
- Full-time
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CO
Sr. Manager, Artificial Intelligence 1
City of Brampton
Brampton, ON
- Full-time
Senior executive influence. You present complex AI ideas clearly, earn credibility with senior leaders and build commitment across functions.
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OM
Director, Audience Strategy
Omnicom Media
Toronto, ON
- Full-time
Advise senior stakeholders using data-driven insights across audience strategy, testing, and optimization.
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Senior HSE Coordinator - Services
Graham
Cold Lake, AB
- Full-time
Graham is actively recruiting for a Senior HSE Coordinator supporting the Services Division. Reporting to Senior Regional HSE Manager, the Senior HSE Coordinator plays a key role in…
Added 2 mins ago
E
Scientifique des données sénior
EXFO
Quebec, QC
- Full-time
Le Scientifique des données sénior extrait de la valeur des données par l'analyse statistique, l'exploration, la modélisation descriptive/prédictive et la définition de métriques fiables,…
Added 2 mins ago
PC
PwC Private, Senior Associate Bilingual (EN/FR)
PwC Canada
Quebec, QC
- Full-time
…This could be during resume review or curating personalized job recommendations, asking you clarifying questions via a chatbot or…
Added 2 mins ago
IO
Mine Plant Machinery Engineer - Experienced - Kearl
Imperial Oil
Edmonton, AB
- Full-time
As a senior technical specialist, the Mine Plant Machinery Engineer will play a critical role in optimizing equipment performance, reliability, maintainability, and operational efficiency.…
Added 2 mins ago
IO
Senior Geotechnical Engineer - Kearl
Imperial Oil
Edmonton, AB
- Full-time
As an Senior Geotechnical Engineer supporting Kearl’s Dam Safety program, you will be responsible for preparing scopes and overseeing geotechnical investigations, design, construction, and…
Added 2 mins ago
Q
QNX- Senior Systems Software Developer (Sensor Frameworks)
QNX
Ottawa, ON
- Full-time
We’re looking for an accomplished Senior Embedded Software Developer who thrives on solving complex, low-level engineering challenges and wants to take significant technical ownership…
Added 2 mins ago
OM
Senior Manager, Growth
Omnicom Media
Toronto, ON
- Full-time
Omnicom Media Canada is looking for a Senior Manager, Growth to help bring our most important growth initiatives to life through exceptional project management, coordination and execution.
Added 2 mins ago
BF
Leader de site Qualité/ Quality Site Lead
Bell Flight
Mirabel, QC
- Full-time
Added 2 mins ago
TC
Inventory Analyst
Thomas Cavanagh Construction Limited
Ottawa, ON
- Full-time
Analyze inventory adjustment data across multiple locations, identify variances, and produce reports benchmarked against industry standards for presentation to senior leadership.
Added 2 mins ago
DG
Senior Manager, SR&ED Finance
Doane Grant Thornton LLP
Mississauga, ON
- Full-time
As a Senior Manager, SR&ED Tax your responsibilities will include:
Added 2 mins ago
FT
Senior Electrical Engineer
Foreseeson Technology
Richmond, BC
- Contract
Foreseeson is seeking a Senior Electrical Engineer to lead electrical architecture, hardware design, system integration, and engineering validation throughout the development of this…
Added 2 mins ago
PL
Business Development Manager
Premium Line Transport
Brampton, ON
- Full-time
Job Overview: We are seeking a results-driven Business Development Manager to join our team in the Greater Toronto market. This hybrid role combines consultative sales and account…
Added 2 mins ago
PC
PwC Private, Senior Associate Bilingual (EN/FR)
PwC Canada
Montreal, QC
- Full-time
…This could be during resume review or curating personalized job recommendations, asking you clarifying questions via a chatbot or…
Added 2 mins ago
CD
Senior ETL Developer – Snowflake
Cloud Data Vision
Calgary, AB
- $70 to $80 CAD / hour
- Contract
We are looking for a Senior ETL Developer with strong experience in Snowflake, data engineering, and ETL development. The candidate will design scalable data pipelines, implement modern…
Added 2 mins ago
SS
Senior ETL developer with Snowflake
Syncredible Solutions
Calgary, AB
- Contract
We are looking for a Senior ETL developer with Snowflake experience to serve as a technical leader and trusted advisor for business/stakeholders. This role is not just about building data…
Added 2 mins ago
C
Sr. Safety Advisor (6 Months)
Civeo
AB · AB, Canada
- Full-time
…particular focus on Maintenance, Construction, and Utilities. Senior Safety Advisors, equipped with a working knowledge of the essential duties of each role, will ensure that the…
Added 2 mins ago
CTTO - Project Manager
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Mississauga, ON · Montreal, QC
Effectively communicate and engage with all stakeholders, focusing on the senior sponsor, to drive project engagement and ensure delivery is in alignment with business goals.

Scandinave Spa

Human Resources Coordinator

The Blue Mountains, ON, Canada

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Job details

Posting language: English
Posted: Oct 26, 2026

Original job description

Position Summary

The HR Coordinator provides administrative and operational support across all areas of Human Resources, helping ensure the effective and consistent delivery of HR programs, policies, and services throughout the organization.

This role is responsible for coordinating recruitment and onboarding activities, maintaining accurate employee records, supporting payroll and benefits administration, assisting with employee relations matters, and ensuring HR practices align with applicable employment legislation and company policies.

The ideal candidate is organized, detail-oriented, approachable, and capable of handling confidential information with discretion. They demonstrate strong communication skills, sound judgment, and a proactive approach to supporting employees and management in a fast-paced business environment.

Key Responsibilities

1. Recruitment and Onboarding

Coordinate recruitment activities, including posting job advertisements, screening applications, scheduling interviews, and communicating with candidates.
Assist hiring managers with recruitment documentation, interview coordination, and candidate follow-up.
Prepare employment offers, employment agreements, and new-hire documentation in accordance with approved company processes.
Coordinate onboarding and orientation for new employees, including completion of required forms, policy acknowledgements, and training.
Conduct or coordinate pre-employment checks where applicable and authorized.
Support a positive candidate and new-employee experience throughout the hiring process.

2. Employee Records and HR Administration

Maintain accurate, complete, and confidential employee files.
Update HR information systems and employee records for new hires, changes in employment status, compensation changes, leaves, and terminations.
Prepare HR letters, employment confirmations, organizational charts, reports, and other documentation as required.
Track probationary periods, performance review dates, certifications, training requirements, and other key employee milestones.
Ensure HR documentation is properly maintained, retained, and disposed of in accordance with applicable requirements and company policies.
Respond to routine employee inquiries and direct complex matters to the appropriate HR representative or manager.

3. Payroll and Benefits Administration

Collect, review, and submit employee information and approved payroll changes to the payroll administrator or service provider.
Assist with payroll-related administration, including new hires, terminations, salary changes, attendance records, overtime, and leave information.
Coordinate employee enrolment, changes, and terminations for group benefits and other company-sponsored programs.
Assist employees with routine benefits and payroll inquiries and liaise with external providers as needed.
Maintain accurate records of vacation, sick leave, and other absences in accordance with company policies and applicable legislation.
Support payroll reconciliations, reporting, and year-end administrative activities as required.

4. Employee Relations and Performance Management

Support managers with the administration of performance reviews, probationary assessments, employee documentation, and follow-up activities.
Assist with employee communications, policy interpretation, and the consistent application of HR procedures.
Document employee relations matters and escalate sensitive or complex issues to the HR Manager or designated senior leader.
Support the administration of workplace complaints, investigations, and corrective action processes under appropriate direction.
Help promote a respectful, inclusive, and professional workplace culture.
Maintain appropriate confidentiality and impartiality when handling employee concerns.

5. Employment Legislation and Policy Compliance

Assist in maintaining HR policies, procedures, forms, and employee handbook documentation.
Support compliance with applicable Ontario employment legislation, including the Employment Standards Act, 2000, the Ontario Human Rights Code, and the Occupational Health and Safety Act, as applicable to the organization.
Assist with maintaining required workplace postings, employment documentation, training records, and other compliance materials.
Support the administration of workplace accommodation requests, leaves of absence, and return-to-work processes in coordination with management and relevant service providers.
Assist with workplace health and safety initiatives, incident documentation, and required training coordination.
Maintain awareness of changes to employment legislation and communicate relevant updates to the HR team or management.

6. Training, Engagement, and HR Programs

Coordinate employee training sessions, track participation, and maintain training records.
Assist with employee engagement initiatives, recognition programs, company events, and internal communications.
Support the development, implementation, and improvement of HR processes and administrative procedures.
Assist with HR metrics, headcount reports, turnover tracking, and other workforce reporting.
Participate in special projects and other HR initiatives as assigned.

Qualifications and Experience

Diploma or degree in Human Resources Management, Business Administration, or a related field.
One to three years of experience in an HR administrative or coordination role preferred.
Working knowledge of Ontario employment legislation and general HR practices.
Experience with HR information systems, payroll systems (Dayforce preferred), benefits administration, and Microsoft Office applications.
CHRP designation or progress toward the Certified Human Resources Professional designation is considered an asset.
Experience working in a private-sector business environment is an asset.

Required Skills and Competencies

Strong organizational, administrative, and time-management skills.
Excellent written and verbal communication skills.
High attention to detail and accuracy.
Ability to maintain confidentiality and handle sensitive employee information appropriately.
Strong interpersonal skills and a customer-service-oriented approach.
Ability to prioritize competing deadlines and manage multiple tasks effectively.
Sound judgment, discretion, and a professional approach to employee matters.
Ability to work independently while collaborating effectively with managers, employees, and external service providers.
Proficiency with Microsoft Office and the ability to learn new HR systems and software.

Performance Expectations

Success in this position will be demonstrated through:

Accurate and timely completion of HR documentation and employee record updates.
Efficient coordination of recruitment and onboarding activities.
Timely submission of payroll and benefits-related information.
Consistent administration of HR policies and procedures.
Responsive, professional support to employees and managers.
Effective maintenance of confidential records and compliance documentation.
Contribution to continuous improvement of HR processes and employee experience.

General Responsibilities

The HR Coordinator may be assigned additional duties and responsibilities consistent with the scope of the position and the operational needs of the organization.

Acknowledgement

This job description outlines the primary duties and responsibilities of the position and is not intended to be an exhaustive list of all tasks. Responsibilities may evolve as business needs change.

#SSBM

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More about this job

Responsibilities

The HR Coordinator provides administrative and operational support across all HR functions, including recruitment, onboarding, and payroll administration. They are also responsible for maintaining accurate employee records and ensuring organizational compliance with employment legislation and company policies.

Requirements

Candidates should possess a diploma or degree in Human Resources or a related field, along with one to three years of relevant administrative experience. Proficiency in Microsoft Office and HR information systems is required, with a preference for candidates holding or pursuing a CHRP designation.

Skills

Human Resources Administration
Recruitment
Onboarding
Payroll Administration
Benefits Administration
Employee Relations
Performance Management
Employment Legislation
Policy Compliance
Record Keeping
Time Management
Communication Skills
Attention To Detail
Confidentiality
Microsoft Office
Dayforce

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Onboarding
Payroll
Benefits Administration
Employee Relations
Performance Management
Employment Standards Act
Ontario Human Rights Code
Occupational Health and Safety Act
Dayforce
Microsoft Office
CHRP
Administrative Support
Compliance
Employee Records
Workplace Culture
Training Coordination
HR Metrics
Confidentiality

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