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Added 4 mins ago
VB
Finance Manager
Vaco by Highspring
Ottawa, ON
- Full-time
Our client is a real estate and development company. They are looking for a Manager, Complex Accounting who will lead technical accounting research, support complex transactions, and…
Added 4 mins ago
4E
Sr. Data Analyst
407 ETR
Woodbridge, ON
- Full-time
· Support the Senior Manager of Finance in providing ad-hoc as well as audit requirements within tight timeline.
Added 4 mins ago
FS
HR Manager
Fresh Start Foods Canada Ltd.
Milton, ON · Fresh Start East Milton Administration-Ontario-FSE
- Full-time
The HR Manager supports the Human Resources function supporting the local business needs and leadership while managing day-to-day Human Resource services. Coordinates best practices in…
Added 4 mins ago
C
Senior Methodology and Content Manager
Caseware
Toronto, ON
- $130,000 to $150,000 CAD / year
- Full-time
As Senior Methodology and Content Manager, you will own the methodology and content for assigned North American assurance and reporting solutions, develop it in house or procure it from…
Added 19 mins ago
TG
Senior Manager, Enterprise Risk Management
TMX Group
Toronto, ON
- $130,000 to $145,000 CAD / year
- Full-time
…In this critical role, you will act as a trusted advisor to senior leadership, independently challenging first-line business operations while integrating risk considerations into new…
Added 19 mins ago
KG
Manager, TMF and Earthworks Area
Kinross Gold Corporation
Red Lake, ON
- Full-time
The TMF & Earthworks Area Manager leads safe, compliant delivery of major civil works for the Great Bear Project in Red Lake, including tailings facilities, dams, roads, excavations,…
Added 19 mins ago
G
Quality Manager
Ganotec
Clarington, ON
- Full-time
As a Quality Manager, you will lead the the Quality team and program on a projects in your assigned location.
Added 19 mins ago
G
Quality Manager
Ganotec
Halifax, NS
- Full-time
As a Quality Manager, you will lead the the Quality team and program on a projects in your assigned location.
Added 19 mins ago
G
Building Science Engineer
Go2STAFFING
Vaughan, ON
- Full-time
with senior leadership, collaborate with multidisciplinary teams, and have the
Added 19 mins ago
Project Manager
EBC Inc.
Mississauga, ON
As a Project Manager you will plan, organize, direct and control the work of construction sites to ensure they are
Added 19 mins ago
Human Resources Business Partner - People Services
Nova Scotia Health and IWK Health
Yarmouth, NS
Reporting to the Western Zone People Services Director and working closely with the Senior Human Resources Business Partner and western zone Employee and Labour Relations manager the HRBP…
Added 34 mins ago
Senior Manager, Community Affairs - Alberta
Bell
Calgary, AB
To support this ambitious growth, we are seeking a Senior Manager, Community Affairs, to serve as Bell AI Fabric's strategic representative in the communities where we develop, construct,…
Added 34 mins ago
AC
Assistant Manager, Lending Operations
Assiniboine Credit Union
Winnipeg, MB
- Full-time
Reporting to the Manager, Lending Operations, the Assistant Manager, Lending Operations plays a key role in the organization’s continuous efforts to provide exceptional member experience,…
Added 34 mins ago
W
Human Resources Manager
WellnessLiving
Thornhill, ON
- Full-time
We’re looking for a Human Resources Manager to lead day-to-day HR operations and support our team across Canada and the United States. Reporting to the Director of Finance, you’ll manage…
Added 49 mins ago
OM
Director, Audience Strategy
Omnicom Media
Toronto, ON
- Full-time
Advise senior stakeholders using data-driven insights across audience strategy, testing, and optimization.
Added 49 mins ago
G
Senior HSE Coordinator - Services
Graham
Cold Lake, AB
- Full-time
Graham is actively recruiting for a Senior HSE Coordinator supporting the Services Division. Reporting to Senior Regional HSE Manager, the Senior HSE Coordinator plays a key role in…
Added 49 mins ago
PC
PwC Private, Senior Associate Bilingual (EN/FR)
PwC Canada
Quebec, QC
- Full-time
As a PwC Private Manager, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities…
Added 49 mins ago
OM
Senior Manager, Growth
Omnicom Media
Toronto, ON
- Full-time
Omnicom Media Canada is looking for a Senior Manager, Growth to help bring our most important growth initiatives to life through exceptional project management, coordination and execution.
Added 49 mins ago
IR
Continuous Improvement Maintenance Specialist
Ice River Sustainable Solutions
Feversham, ON
- Full-time
Evaluate new technology and upgrades on equipment, providing feedback to senior management.
Added 49 mins ago
DG
Senior Manager, SR&ED Finance
Doane Grant Thornton LLP
Mississauga, ON
- Full-time
As a Senior Manager, SR&ED Tax your responsibilities will include:
Added 49 mins ago
PL
Business Development Manager
Premium Line Transport
Brampton, ON
- Full-time
Job Overview: We are seeking a results-driven Business Development Manager to join our team in the Greater Toronto market. This hybrid role combines consultative sales and account…
Added 49 mins ago
O
Senior Marketing Manager
Obakki
Vancouver, BC
- Full-time
The Senior Marketing Manager plays a critical leadership role at Obakki, owning the day-to-day execution of marketing across channels while managing and developing the marketing team. This…
Added 49 mins ago
PC
PwC Private, Senior Associate Bilingual (EN/FR)
PwC Canada
Montreal, QC
- Full-time
As a PwC Private Manager, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities…
Added 49 mins ago
CTTO - Project Manager
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Mississauga, ON · Montreal, QC
…currently have a permanent fulltime opportunity for a Project Manager. This is a hybrid opportunity that can be based out of our offices in Mississauga, ON or Montreal,…
Added 49 mins ago
SC
Supervisor Central Administration
Sydney Credit Union
Sydney, NS
- Full-time
Reporting to the Senior Manager, Finance & Operations, the Central Administration Supervisor is a unionized working supervisor responsible for overseeing the day-to-day operation of the…

Scandinave Spa

Human Resources Coordinator

The Blue Mountains, ON, Canada

Apply About employer

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Job details

Posting language: English
Posted: Oct 26, 2026

Original job description

Position Summary

The HR Coordinator provides administrative and operational support across all areas of Human Resources, helping ensure the effective and consistent delivery of HR programs, policies, and services throughout the organization.

This role is responsible for coordinating recruitment and onboarding activities, maintaining accurate employee records, supporting payroll and benefits administration, assisting with employee relations matters, and ensuring HR practices align with applicable employment legislation and company policies.

The ideal candidate is organized, detail-oriented, approachable, and capable of handling confidential information with discretion. They demonstrate strong communication skills, sound judgment, and a proactive approach to supporting employees and management in a fast-paced business environment.

Key Responsibilities

1. Recruitment and Onboarding

Coordinate recruitment activities, including posting job advertisements, screening applications, scheduling interviews, and communicating with candidates.
Assist hiring managers with recruitment documentation, interview coordination, and candidate follow-up.
Prepare employment offers, employment agreements, and new-hire documentation in accordance with approved company processes.
Coordinate onboarding and orientation for new employees, including completion of required forms, policy acknowledgements, and training.
Conduct or coordinate pre-employment checks where applicable and authorized.
Support a positive candidate and new-employee experience throughout the hiring process.

2. Employee Records and HR Administration

Maintain accurate, complete, and confidential employee files.
Update HR information systems and employee records for new hires, changes in employment status, compensation changes, leaves, and terminations.
Prepare HR letters, employment confirmations, organizational charts, reports, and other documentation as required.
Track probationary periods, performance review dates, certifications, training requirements, and other key employee milestones.
Ensure HR documentation is properly maintained, retained, and disposed of in accordance with applicable requirements and company policies.
Respond to routine employee inquiries and direct complex matters to the appropriate HR representative or manager.

3. Payroll and Benefits Administration

Collect, review, and submit employee information and approved payroll changes to the payroll administrator or service provider.
Assist with payroll-related administration, including new hires, terminations, salary changes, attendance records, overtime, and leave information.
Coordinate employee enrolment, changes, and terminations for group benefits and other company-sponsored programs.
Assist employees with routine benefits and payroll inquiries and liaise with external providers as needed.
Maintain accurate records of vacation, sick leave, and other absences in accordance with company policies and applicable legislation.
Support payroll reconciliations, reporting, and year-end administrative activities as required.

4. Employee Relations and Performance Management

Support managers with the administration of performance reviews, probationary assessments, employee documentation, and follow-up activities.
Assist with employee communications, policy interpretation, and the consistent application of HR procedures.
Document employee relations matters and escalate sensitive or complex issues to the HR Manager or designated senior leader.
Support the administration of workplace complaints, investigations, and corrective action processes under appropriate direction.
Help promote a respectful, inclusive, and professional workplace culture.
Maintain appropriate confidentiality and impartiality when handling employee concerns.

5. Employment Legislation and Policy Compliance

Assist in maintaining HR policies, procedures, forms, and employee handbook documentation.
Support compliance with applicable Ontario employment legislation, including the Employment Standards Act, 2000, the Ontario Human Rights Code, and the Occupational Health and Safety Act, as applicable to the organization.
Assist with maintaining required workplace postings, employment documentation, training records, and other compliance materials.
Support the administration of workplace accommodation requests, leaves of absence, and return-to-work processes in coordination with management and relevant service providers.
Assist with workplace health and safety initiatives, incident documentation, and required training coordination.
Maintain awareness of changes to employment legislation and communicate relevant updates to the HR team or management.

6. Training, Engagement, and HR Programs

Coordinate employee training sessions, track participation, and maintain training records.
Assist with employee engagement initiatives, recognition programs, company events, and internal communications.
Support the development, implementation, and improvement of HR processes and administrative procedures.
Assist with HR metrics, headcount reports, turnover tracking, and other workforce reporting.
Participate in special projects and other HR initiatives as assigned.

Qualifications and Experience

Diploma or degree in Human Resources Management, Business Administration, or a related field.
One to three years of experience in an HR administrative or coordination role preferred.
Working knowledge of Ontario employment legislation and general HR practices.
Experience with HR information systems, payroll systems (Dayforce preferred), benefits administration, and Microsoft Office applications.
CHRP designation or progress toward the Certified Human Resources Professional designation is considered an asset.
Experience working in a private-sector business environment is an asset.

Required Skills and Competencies

Strong organizational, administrative, and time-management skills.
Excellent written and verbal communication skills.
High attention to detail and accuracy.
Ability to maintain confidentiality and handle sensitive employee information appropriately.
Strong interpersonal skills and a customer-service-oriented approach.
Ability to prioritize competing deadlines and manage multiple tasks effectively.
Sound judgment, discretion, and a professional approach to employee matters.
Ability to work independently while collaborating effectively with managers, employees, and external service providers.
Proficiency with Microsoft Office and the ability to learn new HR systems and software.

Performance Expectations

Success in this position will be demonstrated through:

Accurate and timely completion of HR documentation and employee record updates.
Efficient coordination of recruitment and onboarding activities.
Timely submission of payroll and benefits-related information.
Consistent administration of HR policies and procedures.
Responsive, professional support to employees and managers.
Effective maintenance of confidential records and compliance documentation.
Contribution to continuous improvement of HR processes and employee experience.

General Responsibilities

The HR Coordinator may be assigned additional duties and responsibilities consistent with the scope of the position and the operational needs of the organization.

Acknowledgement

This job description outlines the primary duties and responsibilities of the position and is not intended to be an exhaustive list of all tasks. Responsibilities may evolve as business needs change.

#SSBM

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More about this job

Responsibilities

The HR Coordinator provides administrative and operational support across all HR functions, including recruitment, onboarding, and payroll administration. They are also responsible for maintaining accurate employee records and ensuring organizational compliance with employment legislation and company policies.

Requirements

Candidates should possess a diploma or degree in Human Resources or a related field, along with one to three years of relevant administrative experience. Proficiency in Microsoft Office and HR information systems is required, with a preference for candidates holding or pursuing a CHRP designation.

Skills

Human Resources Administration
Recruitment
Onboarding
Payroll Administration
Benefits Administration
Employee Relations
Performance Management
Employment Legislation
Policy Compliance
Record Keeping
Time Management
Communication Skills
Attention To Detail
Confidentiality
Microsoft Office
Dayforce

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Onboarding
Payroll
Benefits Administration
Employee Relations
Performance Management
Employment Standards Act
Ontario Human Rights Code
Occupational Health and Safety Act
Dayforce
Microsoft Office
CHRP
Administrative Support
Compliance
Employee Records
Workplace Culture
Training Coordination
HR Metrics
Confidentiality

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