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Added 13 mins ago
E
Male Locker Room Associate, King West
Equinox
Toronto, ON
- Full-time
We are looking for energetic, creative, and enthusiastic Male Locker Room Associates to join the Equinox team in King West.
Added 27 mins ago
TN
Inside Sales Representative
The Noel Asmar Group
BC · Surrey, British Columbia
- Full-time
Who you target. Luxury hotels and resorts, destination spas and medispas. Inside each property you will sell across departments: spa, housekeeping, food and beverage and front of house.
Added 43 mins ago
Store Manager - Diesel Yorkdale
OTB Spa
Toronto, ON
…store performance: commercial results, client development, team leadership, visual and operational standards, and compliance with company policy and local labor…
Added 58 mins ago
FH
Interim Office Manager
Fairmont Hotels & Resorts
Jasper, AB
- Temporary
…who can bring the same spirit of innovation to the way our team works behind the…
Added 58 mins ago
FS
Plongeur(se) (temps plein) / Steward (Full-Time)
Four Seasons Hotels and Resorts
Montreal, QC · Four Seasons Montreal
- Full-time
…to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury…
Added 58 mins ago
FS
Bartender Junior, Restaurant Marcus & Lounge (Temps partiel) / Junior bartender, MARCUS Restaurant & Lounge (Part-Time)
Four Seasons Hotels and Resorts
Montreal, QC · Four Seasons Montreal
- Part-time
…to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury…
Added 58 mins ago
FS
Concierge (Temps partiel / Part time)
Four Seasons Hotels and Resorts
Montreal, QC · Four Seasons Montreal
- Part-time
…to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury…
Added 1 hour ago
SS
Night Cleaning Agent - part-time
Scandinave Spa
The Blue Mountains, ON
- Part-time
Previous experience in commercial cleaning, housekeeping, spa cleaning, or hotel facility maintenance is preferred.
Added 2 hours ago
FJ
IT Specialist
Fairmont Jasper Park Lodge
Jasper, AB
- Full-time
…outdoor activities, from golf at Canada’s #1 Golf Resort Course, spa experiences, canoeing, kayaking, biking, and hiking in summer to ice skating and skiing in winter. The resort is also a…
Added 2 hours ago
SS
Night Cleaning Agent - Full-Time
Scandinave Spa
The Blue Mountains, ON
- Full-time
Previous experience in commercial cleaning, housekeeping, spa cleaning, or hotel facility maintenance is preferred.
Added 3 hours ago
Spa Receptionist
Banff Caribou Properties
Banff, AB
As a Spa Receptionist, you will be the welcoming face of the spa, helping create a relaxing and memorable experience for every guest. From greeting clients and managing appointments to…
Added 5 hours ago
AR
Royal Service Manager
Algonquin Resort
St. Andrews, NB
- Full-time
Passion Drives Performance. InnVest succeeds because our people love what we do. Our entire team shares a deep-rooted passion for the world of hospitality & travel that extends far beyond…
Added 8 hours ago
MD
front desk supervisor
Manoir du lac William
Saint-Ferdinand, QC
- Full-time
Added 9 hours ago
A
Interim Office Manager
AccorHotel
Jasper, AB
- Full-time
…who can bring the same spirit of innovation to the way our team works behind the…
Added 10 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
100 Mile House, BC
- Internship
…additional fun activities, including a newly renovated pool and spa. There are wonderful elementary schools with music programs and French immersion, as well as several day cares and…
Added 12 hours ago
FH
Apprentice II - Culinary Unrestricted (Full-time)
Fairmont Hotels & Resorts
Victoria, BC
- Full-time
…431 beautifully appointed guest rooms and suites, Fairmont Spa with signature West Coast experiences, and Q at the Empress featuring Pacific Northwest cuisine, an award-winning wine list,…
Added 16 hours ago
Paid Services Beauty Advisor II - Part Time
sephora.com
Waterloo, ON
Experience in retail sales, beauty services, makeup artistry, skincare, salon, spa, or client-facing service.
Added 17 hours ago
FS
Host/ess (Winter Seasonal)
Four Seasons Hotels and Resorts
Whistler, BC · Four Seasons Whistler
- Full-time
Join the award-winning team at Four Seasons Resort and Residences Whistler, honored as the #1 Resort in Canada by Condé Nast Traveler and recipient of Two MICHELIN Keys – a prestigious…
Added 18 hours ago
FH
Apprentice I - Culinary Unrestricted (Full-time)
Fairmont Hotels & Resorts
Victoria, BC
- Full-time
…431 beautifully appointed guest rooms and suites, Fairmont Spa with signature West Coast experiences, and Q at the Empress featuring Pacific Northwest cuisine, an award-winning wine list,…
Added 20 hours ago
S
Paid Services Beauty Advisor II - Part Time
Sephora
Waterloo, ON
- Part-time
Experience in retail sales, beauty services, makeup artistry, skincare, salon, spa, or client-facing service.
Added 21 hours ago
VP
Medispa Technician
Victoria Park Medispa
Barrie, ON
- Full-time
…Canada and winner of the Consumer Choice Award from the Canadian Spa and Wellness Awards. As well as finalist for the Best Managed Companies in…
Added 21 hours ago
NP
Bartender - Carve
Naturally Pacific Resort
Campbell River, BC
- Part-time
…everyone and offers exciting experiences every day. We are seeking team members who are passionate about providing exceptional hospitality and service, and who align with our values of…
Added 22 hours ago
WT
Thermal Spa Manager
wodr thermal spa
AB · Edmonton, AB
- Full-time
You'll join before we open, working alongside us as we launch the site and hire its founding team. The role blends leading the team with hands-on time in the spas and with guests. Part of…
Added 23 hours ago
WG
Thermal Spa Manager
Westbow Group of Companies
Chilliwack, BC
- Full-time
The Thermal Spa Manager will open and lead Wódr’s new private thermal spa on a downtown Edmonton rooftop, reporting to the General Manager of Wódr. Joining before opening, they will help…
Added 23 hours ago
FS
Café Boulud Host - Part Time
Four Seasons Hotels and Resorts
Toronto, ON · Four Seasons Toronto
- Part-time
…to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury…

Scandinave Spa

Human Resources Coordinator

The Blue Mountains, ON, Canada

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Job details

Posting language: English
Posted: Oct 26, 2026

Original job description

Position Summary

The HR Coordinator provides administrative and operational support across all areas of Human Resources, helping ensure the effective and consistent delivery of HR programs, policies, and services throughout the organization.

This role is responsible for coordinating recruitment and onboarding activities, maintaining accurate employee records, supporting payroll and benefits administration, assisting with employee relations matters, and ensuring HR practices align with applicable employment legislation and company policies.

The ideal candidate is organized, detail-oriented, approachable, and capable of handling confidential information with discretion. They demonstrate strong communication skills, sound judgment, and a proactive approach to supporting employees and management in a fast-paced business environment.

Key Responsibilities

1. Recruitment and Onboarding

Coordinate recruitment activities, including posting job advertisements, screening applications, scheduling interviews, and communicating with candidates.
Assist hiring managers with recruitment documentation, interview coordination, and candidate follow-up.
Prepare employment offers, employment agreements, and new-hire documentation in accordance with approved company processes.
Coordinate onboarding and orientation for new employees, including completion of required forms, policy acknowledgements, and training.
Conduct or coordinate pre-employment checks where applicable and authorized.
Support a positive candidate and new-employee experience throughout the hiring process.

2. Employee Records and HR Administration

Maintain accurate, complete, and confidential employee files.
Update HR information systems and employee records for new hires, changes in employment status, compensation changes, leaves, and terminations.
Prepare HR letters, employment confirmations, organizational charts, reports, and other documentation as required.
Track probationary periods, performance review dates, certifications, training requirements, and other key employee milestones.
Ensure HR documentation is properly maintained, retained, and disposed of in accordance with applicable requirements and company policies.
Respond to routine employee inquiries and direct complex matters to the appropriate HR representative or manager.

3. Payroll and Benefits Administration

Collect, review, and submit employee information and approved payroll changes to the payroll administrator or service provider.
Assist with payroll-related administration, including new hires, terminations, salary changes, attendance records, overtime, and leave information.
Coordinate employee enrolment, changes, and terminations for group benefits and other company-sponsored programs.
Assist employees with routine benefits and payroll inquiries and liaise with external providers as needed.
Maintain accurate records of vacation, sick leave, and other absences in accordance with company policies and applicable legislation.
Support payroll reconciliations, reporting, and year-end administrative activities as required.

4. Employee Relations and Performance Management

Support managers with the administration of performance reviews, probationary assessments, employee documentation, and follow-up activities.
Assist with employee communications, policy interpretation, and the consistent application of HR procedures.
Document employee relations matters and escalate sensitive or complex issues to the HR Manager or designated senior leader.
Support the administration of workplace complaints, investigations, and corrective action processes under appropriate direction.
Help promote a respectful, inclusive, and professional workplace culture.
Maintain appropriate confidentiality and impartiality when handling employee concerns.

5. Employment Legislation and Policy Compliance

Assist in maintaining HR policies, procedures, forms, and employee handbook documentation.
Support compliance with applicable Ontario employment legislation, including the Employment Standards Act, 2000, the Ontario Human Rights Code, and the Occupational Health and Safety Act, as applicable to the organization.
Assist with maintaining required workplace postings, employment documentation, training records, and other compliance materials.
Support the administration of workplace accommodation requests, leaves of absence, and return-to-work processes in coordination with management and relevant service providers.
Assist with workplace health and safety initiatives, incident documentation, and required training coordination.
Maintain awareness of changes to employment legislation and communicate relevant updates to the HR team or management.

6. Training, Engagement, and HR Programs

Coordinate employee training sessions, track participation, and maintain training records.
Assist with employee engagement initiatives, recognition programs, company events, and internal communications.
Support the development, implementation, and improvement of HR processes and administrative procedures.
Assist with HR metrics, headcount reports, turnover tracking, and other workforce reporting.
Participate in special projects and other HR initiatives as assigned.

Qualifications and Experience

Diploma or degree in Human Resources Management, Business Administration, or a related field.
One to three years of experience in an HR administrative or coordination role preferred.
Working knowledge of Ontario employment legislation and general HR practices.
Experience with HR information systems, payroll systems (Dayforce preferred), benefits administration, and Microsoft Office applications.
CHRP designation or progress toward the Certified Human Resources Professional designation is considered an asset.
Experience working in a private-sector business environment is an asset.

Required Skills and Competencies

Strong organizational, administrative, and time-management skills.
Excellent written and verbal communication skills.
High attention to detail and accuracy.
Ability to maintain confidentiality and handle sensitive employee information appropriately.
Strong interpersonal skills and a customer-service-oriented approach.
Ability to prioritize competing deadlines and manage multiple tasks effectively.
Sound judgment, discretion, and a professional approach to employee matters.
Ability to work independently while collaborating effectively with managers, employees, and external service providers.
Proficiency with Microsoft Office and the ability to learn new HR systems and software.

Performance Expectations

Success in this position will be demonstrated through:

Accurate and timely completion of HR documentation and employee record updates.
Efficient coordination of recruitment and onboarding activities.
Timely submission of payroll and benefits-related information.
Consistent administration of HR policies and procedures.
Responsive, professional support to employees and managers.
Effective maintenance of confidential records and compliance documentation.
Contribution to continuous improvement of HR processes and employee experience.

General Responsibilities

The HR Coordinator may be assigned additional duties and responsibilities consistent with the scope of the position and the operational needs of the organization.

Acknowledgement

This job description outlines the primary duties and responsibilities of the position and is not intended to be an exhaustive list of all tasks. Responsibilities may evolve as business needs change.

#SSBM

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More about this job

Responsibilities

The HR Coordinator provides administrative and operational support across all HR functions, including recruitment, onboarding, and payroll administration. They are also responsible for maintaining accurate employee records and ensuring organizational compliance with employment legislation and company policies.

Requirements

Candidates should possess a diploma or degree in Human Resources or a related field, along with one to three years of relevant administrative experience. Proficiency in Microsoft Office and HR information systems is required, with a preference for candidates holding or pursuing a CHRP designation.

Skills

Human Resources Administration
Recruitment
Onboarding
Payroll Administration
Benefits Administration
Employee Relations
Performance Management
Employment Legislation
Policy Compliance
Record Keeping
Time Management
Communication Skills
Attention To Detail
Confidentiality
Microsoft Office
Dayforce

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Onboarding
Payroll
Benefits Administration
Employee Relations
Performance Management
Employment Standards Act
Ontario Human Rights Code
Occupational Health and Safety Act
Dayforce
Microsoft Office
CHRP
Administrative Support
Compliance
Employee Records
Workplace Culture
Training Coordination
HR Metrics
Confidentiality

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