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Added 3 mins ago
Project Controls Manager
Kent
Calgary, AB
Full-time
Kent is looking for a Project Controls Manager to lead the integrated project controls function for a construction project. The role establishes and manages the controls framework across…
Added 17 mins ago
Program Manager – Chatham-Kent/Sarnia-Lambton/Windsor-Essex
JA South Western Ontario
ON · Chatham-Kent, ON
Full-time
Experience in educational program, project or event management is preferred.
Added 17 mins ago
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Full-time
The Cernavoda 1 Retube (C1R) EPC Project Director will report to C1R Program Director and will be responsible for the C1R EPC Retube engineering, procurement and delivery for a C1R Nuclear…
Added 17 mins ago
Director, Public Transit
City of Moncton / Ville de Moncton
Moncton, NB
$119,036.87 to $156,235.89 CAD / year
Full-time
The Director of Public Transit provides strategic and operational leadership for Codiac Transpo. You will oversee all aspects of transit operations including service delivery, fleet and…
Added 18 mins ago
Associate Medical Director (Promotional Medical Education)
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Real Chemistry is seeking a talented and dynamic Associate Medical Director to join our growing medical communications team. This role is an excellent opportunity to lead the development of…
Added 18 mins ago
Consultant, Risk Governance
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Full-time
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Added 18 mins ago
Senior Workday Analyst, On-site role
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Ottawa, ON
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…employees across Ciena’s global organization. Reporting to the Director, People & Culture Technology, this role translates business needs into practical solutions that improve operational…
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Specialist
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Department: Director Provincial Primary Health Care
Added 18 mins ago
Manager, Curriculum and Academic Quality Assurance
University of Guelph
Guelph, ON
Reporting to the Director, Academic Programs and Policy, the Manager, Curriculum and Academic Quality Assurance is a key position within a client-focused team providing expert advice on…
Added 18 mins ago
Project Director
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Mississauga, ON · Canada - Mississauga
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Added 18 mins ago
Manager, RMHC Marketing (15-month contract role)
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Toronto, ON
Project Management: Highly organized with strong prioritization skills and the ability to manage multiple initiatives while maintaining attention to detail
Added 18 mins ago
Manager, Accreditation and Monitoring
Government of Alberta
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Reporting to the Director, the Manager, Accreditation and Monitoring leads accreditation, approval, and monitoring activities for charter schools, collegiate schools, independent schools,…
Added 18 mins ago
Manager Consumer Sales and Retention, ICG
Bell
Montreal, QC
Reporting to the Director, Consumer Sales and Retention, the Manager, Consumer Sales and Retention is responsible for leading the day-to-day operations and ongoing development of the Sales…
Added 18 mins ago
Director, Strategy and Corporate Development
Bell
Toronto, ON
Typically 6-10 years of experience in strategic finance, corporate development, investment banking, management consulting, FP&A, project finance, accounting, or another environment that…
Added 18 mins ago
Collections Officer
University of Toronto
Mississauga, ON
…Department Manager in the Department of Anthropology and the Director of Indigenous Initiatives in the OII. The successful candidate will help guide consultation, repatriation,…
Added 34 mins ago
Program Manager
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Reporting to the Senior Director - Line of Business Lead, the Program Manager is responsible to coordinate and monitor the design, development and testing of switch-mode power conversion…
Added 34 mins ago
Electrical Technologist - FAST - FT Support
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Toronto, ON
Reporting to the Director, Academic Programs - Skilled Trades in Faculty of Applied of Science and Technology, the incumbent provides technical, administrative, and operational support for…
Added 34 mins ago
Cost Consultant (Loan Monitoring)
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AB · Edmonton, Canada
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Interfacing with the client and other consultants, at all project stages
Added 48 mins ago
Senior Client Services Specialist
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Calgary, AB
Full-time
Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to…
Added 48 mins ago
Manager, Financial Reporting and Consolidation
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Vancouver, BC
$105,000 to $125,000 CAD / year
Full-time
…silver mine in Querétaro, Mexico, and Cusi, a development-stage project moving toward commercial production in Chihuahua, Mexico. As Silverco transitions into a multi-asset producer, the…
Added 48 mins ago
Content Writer
Toronto Regional Real Estate Board
Toronto, ON · North York, ON
$65,000 to $75,000 CAD / year
Full-time
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Added 1 hour ago
Director & Human Resources Business Partner | Great West
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Strong project and change management experience.
Added 1 hour ago
Coordonnateur(trice) à la scénographie / Theming Coordinator (Contrat/Contract)
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In collaboration with the Creative Director, the Scenography Coordinator will have the following
Added 1 hour ago
Cost Consultant (Loan Monitoring)
Turner & Townsend
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Interfacing with the client and other consultants, at all project stages
Added 1 hour ago
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Internship
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Closed listing

Scene Ideas Inc.

Project Coordinator - Live Events & Scenery

Richmond, BC, Canada

Pay: $24 to $28 CAD / hour
Job type: Contract
Closing date: Oct 22, 2026
Posting language: English
Posted: Sep 22, 2026

This opening has closed.

The original listing is kept below for reference.

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Original job description

Archived listing. The details below describe a past opening.

Objective

The Project Coordinator - Live Events & Scenery is a project-support position that assists the Project Management, Sales, and Operations teams with the organization of live-event projects.
The role focuses on keeping project information organized, updating schedules and task lists, following up on assigned items, and preparing routine documents under the direction of the Director of Operations and assigned Project Manager.
This position is ideal for an organized and dependable individual with live-event experience - including festivals, concerts, corporate events, or brand activations - who is comfortable learning new systems and interested in developing into a Project Manager role.

Duties

Provide administrative and coordination support to Project Managers and the Operations Team.
Maintain project files, checklists, schedules, contact information, drawings, approvals, and other project records.
Enter and update project information in company systems using information approved by a Project Manager.
Track assigned tasks and upcoming dates and follow up with the appropriate team members.
Gather missing project information and bring questions, conflicts, or possible delays to the Project Manager.
Prepare routine project documents, contact lists, site information, schedules, and meeting notes.
Assist with internal project meetings, production meetings, and project handoffs.
Communicate routine information to clients, suppliers, or subcontractors when directed.
Support project load-ins, event work, and load-outs from the office or onsite when required.
Complete other related support duties as assigned.

Project Support And Scheduling

Assist Project Managers in building and updating project schedules and work-back schedules using established templates.
Record key dates for client information, drawings, purchasing, print, fabrication, rentals, delivery, installation, event activity, and removal.
Update schedules and task lists when approved project details change.
Follow up on assigned outstanding items and report overdue information to the Project Manager.
Help coordinate routine details for labour, trucking, equipment, rentals, travel, accommodations, and site access.
Distribute current approved schedules and project documents to the appropriate team members.
Flag overlapping dates, missing information, or other concerns for Project Manager review.

Quote And Sales Support

Assist with smaller or less complex quotes under the direction of a Sales Representative or Project Manager.
Enter approved quantities, labour, equipment, fabrication, print, transportation, rental, and purchased-item information into quotes.
Request and organize pricing from internal departments, suppliers, and subcontractors.
Check quotes for missing information, dates, quantities, and obvious errors before submitting them for review.
Maintain organized quote versions, client information, correspondence, and approvals.
Support the handoff of confirmed work from Sales to Project Management and Operations.
Record additions or changes that may affect pricing and bring them to the appropriate manager for review.

General Administration And Communication

Attend project, production, scheduling, and sales-handoff meetings as required.
Take meeting notes and record action items, responsibilities, and due dates.
Maintain organized electronic project folders and file documents in the correct location.
Assist with purchase-order requests, supplier paperwork, packing slips, receipts, timesheets, and delivery records.
Assist with project closeout by organizing final documents and identifying missing paperwork.
Communicate professionally and maintain confidentiality regarding clients, pricing, employees, and company information.

Skills & Experience Requirements

Previous experience in administration, coordination, customer service, sales support, event production, or a similar environment is preferred but not required.
Equivalent transferable experience, education, and demonstrated organizational ability will be considered.
An interest in live events, production, logistics, or project management.
Strong organizational skills and attention to detail.
The ability to follow instructions, use established processes, and complete assigned work accurately.
The ability to manage task lists, meet deadlines, and ask for direction when priorities conflict.
Clear and professional written and verbal communication skills.
Comfort asking questions when information is missing or unclear.
Working knowledge of Microsoft Outlook, Word, Excel, Teams, and shared filing systems.
Experience with rental, quoting, scheduling, CRM, or project-management software is an asset.
Experience in staging, scenic fabrication, audiovisual production, print, signage, rentals, logistics, or events is an asset.
A cooperative approach and willingness to learn from Project Managers, Sales Representatives, Operations, Production, Warehouse, Print, and Fabrication teams.

Schedule

This hourly position is based primarily in our Richmond office/shop, Monday to Friday from 7:30 a.m. to 4:00 p.m., with evening, weekend, and off-site event work required as project needs dictate.

About employer

More about this job

Responsibilities

Provide administrative and coordination support to Project Managers, Sales, and Operations by maintaining project records, schedules, task lists, and routine documents. Assist with quote preparation, meeting coordination, supplier and event logistics, project handoffs, and closeout, escalating missing information or potential delays to the appropriate manager.

Requirements

Previous experience in administration, coordination, customer service, sales support, or event production is preferred but not required; transferable experience and organizational ability are also considered. Candidates should be organized, detail-oriented, dependable, comfortable with Microsoft Office tools and shared filing systems, and interested in live events, logistics, or project management.

Skills

Project Coordination
Scheduling
Organization
Attention To Detail
Task Tracking
Professional Communication
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Document Management
Quote Preparation
Event Production
Logistics Coordination
Meeting Notes
Supplier Coordination

Visa sponsorship

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Keywords

Live Events
Scenery
Project Coordination
Project Management
Project Scheduling
Work-Back Schedules
Task Lists
Quote Preparation
Sales Support
Project Handoffs
Event Production
Load-Ins
Load-Outs
Production Meetings
Supplier Coordination
Subcontractor Coordination
Labour Coordination
Trucking
Equipment Rentals
Travel Coordination
Site Access
Purchase Orders
Project Closeout
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
CRM Software
Project-Management Software
Scenic Fabrication

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