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Added 8 mins ago
Customer Service Representative
MCDOUGALL ENERGY INC
Seaforth, ON
Part-time
McDougall Energy is seeking a motivated, results-driven individual to join our team as a part-time Customer Service Representative at our Seaforth, Goderich Street West location.
Added 8 mins ago
Box Office Representative (Part-Time)
Oilers Entertainment Group
Edmonton, AB
Part-time
…here at Rogers Place! Our team provides world class customer service that exceeds our guests’ expectations and creates memorable moments that last a lifetime. As a member of our team, you…
Added 8 mins ago
Customer Service Representative / Inside Sales
Hercules SLR
AB · Red Deer County, AB
Full-time
We are looking for a full time Customer Service Representative/Inside Sales to join our team in our Continental Chain & Rigging branch located in Red Deer, AB. Our ideal candidate will…
Added 22 mins ago
Outbound Sales Specialist
Records Management
Toronto, ON · North York, ON
Full-time
Job Role: We are seeking a motivated and dynamic Inbound and Outbound Sales Representative to join our team. This role is essential in driving sales and providing exceptional customer…
Added 23 mins ago
Financial Service Representative
Money Mart
Coquitlam, BC
This role combines sales, customer service, personal lending, compliance, cash handling, and branch operations. Team Members must deliver excellent customer service while following company…
Added 23 mins ago
Customer Service Representative (4-Month Contract)
Bunzl Canada
Richmond, BC
Full-time
The Customer Service Representative will assist customers by educating them on our products and services, answering questions, taking and entering orders, utilizing & maintaining multiple…
Added 39 mins ago
Cashier (Part-Time)
Giant Tiger
Miramichi, NB
Part-time
Ensures a high level of customer service at the checkouts;
Added 39 mins ago
Store Associate (Part-Time)
Giant Tiger
Rouyn-Noranda, QC
Part-time
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be…
Added 39 mins ago
Store Associate (Full-Time)
Giant Tiger
Summerside, PE
Full-time
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be…
Added 39 mins ago
PT Stock Associate - BOSS Store, Vaughan Mills
HUGO BOSS Canada, Inc.
Vaughan, ON
Other
Achieve positive results in personal sales by focusing on relationship selling, building a client base and offering exemplary customer service.
Added 53 mins ago
Sales Representative
Sagewise Capital Corporation
Vaughan, ON
Other
As a Sales Representative, you will be the primary point of contact for prospective clients. You will drive sales growth by identifying client needs, explaining our financial services, and…
Added 53 mins ago
Neighborhood Marketing Representative
OSL Retail Services
Dartmouth, NS
Full-time
Role Description The Neighborhood Marketing Representative is a full-time, on-site role based in Dartmouth, NS. In this position, the representative engages with local customers and…
Added 54 mins ago
Inside Sales Representative
Sinclair Supply
Nanaimo, BC
Full-time
Our Nanaimo team is looking for an Inside Sales Representative who’s ready to talk HVAC, build customer relationships, and help customers find the right solutions.
Added 1 hour ago
Customer Service Representative - St. Stephen
Enterprise
St. Stephen, NB
Part-time
The Enterprise brand of Enterprise Mobility has an exciting opportunity for a Customer Assistance Representative Sr (CAR Sr). The Customer Assistance Representative Sr (CAR Sr) will provide…
Added 1 hour ago
Customer Experience Representative
Indigo
Tecumseh, ON
Part-time
Ability to be mobile on the sales floor for extended periods of time
Added 1 hour ago
Manager
Parq Casino
Vancouver, BC
$50,000 to $60,000 CAD / year
Full-time
The Restaurant Manager provides leadership for all Front of House operations, including à la carte dining, group sales, catering, and beverage programs. Working closely with the General…
Added 1 hour ago
Pastry Cook
Parq Casino
Vancouver, BC
$18 to $20 CAD / hour
Full-time
Have solid problem solving, decision making, customer service, communication and sales skills
Added 1 hour ago
Sales & Service Representative (Fly In/ Fly Out, 7 on/ 7 off)
Grainger Businesses
Fort McMurray, AB
The Sales & Service Representative (SSR) is responsible for the end-to-end delivery of Integrated Customer Solutions (ICS) at assigned customer sites. Operating across multiple customer…
Added 1 hour ago
Financial Service Representative
Money Mart
Selkirk, MB
This role combines sales, customer service, personal lending, compliance, cash handling, and branch operations. Team Members must deliver excellent customer service while following company…
Added 1 hour ago
Financial Service Representative
Money Mart
Vancouver, BC
This role combines sales, customer service, personal lending, compliance, cash handling, and branch operations. Team Members must deliver excellent customer service while following company…
Added 1 hour ago
Customer Experience Representative
Indigo Books & Music
Tecumseh, ON
Part-time
Ability to be mobile on the sales floor for extended periods of time
Added 1 hour ago
Sales Representative
TextApprentice
Canada
Contract
In exchange, we've designed the compensation around recurring revenue rather than a one-time sales commission.
Added 1 hour ago
Entry- Level Brand Representative
Hype Events
Toronto, ON · Greater Toronto Area, Canada
$41,000 to $45,000 CAD / year
Full-time
Hype Events is looking for a friendly, motivated Customer Service Representative to join our growing team.
Added 2 hours ago
Door to Door Sales Representative
RPM Home Services
London, ON
Full-time
Role Description The Door to Door Sales Representative is a full-time, on-site role based in London, ON. This position involves visiting residential neighborhoods, engaging with homeowners,…
Added 2 hours ago
LCBO Area Sales Manager - Toronto Core
MacDonald Search Group
Toronto, ON
Full-time
MacDonald Search Group has been asked by our high-growth beverage client to recruit a Sales Representative to drive expansion across the ready-to-drink (RTD) category in the GTA. This role…

Closed listing

Scene Ideas Inc.

Project Coordinator - Live Events & Scenery

Richmond, BC, Canada

Pay: $24 to $28 CAD / hour
Job type: Contract
Closing date: Oct 22, 2026
Posting language: English
Posted: Sep 22, 2026

This opening has closed.

The original listing is kept below for reference.

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Original job description

Archived listing. The details below describe a past opening.

Objective

The Project Coordinator - Live Events & Scenery is a project-support position that assists the Project Management, Sales, and Operations teams with the organization of live-event projects.
The role focuses on keeping project information organized, updating schedules and task lists, following up on assigned items, and preparing routine documents under the direction of the Director of Operations and assigned Project Manager.
This position is ideal for an organized and dependable individual with live-event experience - including festivals, concerts, corporate events, or brand activations - who is comfortable learning new systems and interested in developing into a Project Manager role.

Duties

Provide administrative and coordination support to Project Managers and the Operations Team.
Maintain project files, checklists, schedules, contact information, drawings, approvals, and other project records.
Enter and update project information in company systems using information approved by a Project Manager.
Track assigned tasks and upcoming dates and follow up with the appropriate team members.
Gather missing project information and bring questions, conflicts, or possible delays to the Project Manager.
Prepare routine project documents, contact lists, site information, schedules, and meeting notes.
Assist with internal project meetings, production meetings, and project handoffs.
Communicate routine information to clients, suppliers, or subcontractors when directed.
Support project load-ins, event work, and load-outs from the office or onsite when required.
Complete other related support duties as assigned.

Project Support And Scheduling

Assist Project Managers in building and updating project schedules and work-back schedules using established templates.
Record key dates for client information, drawings, purchasing, print, fabrication, rentals, delivery, installation, event activity, and removal.
Update schedules and task lists when approved project details change.
Follow up on assigned outstanding items and report overdue information to the Project Manager.
Help coordinate routine details for labour, trucking, equipment, rentals, travel, accommodations, and site access.
Distribute current approved schedules and project documents to the appropriate team members.
Flag overlapping dates, missing information, or other concerns for Project Manager review.

Quote And Sales Support

Assist with smaller or less complex quotes under the direction of a Sales Representative or Project Manager.
Enter approved quantities, labour, equipment, fabrication, print, transportation, rental, and purchased-item information into quotes.
Request and organize pricing from internal departments, suppliers, and subcontractors.
Check quotes for missing information, dates, quantities, and obvious errors before submitting them for review.
Maintain organized quote versions, client information, correspondence, and approvals.
Support the handoff of confirmed work from Sales to Project Management and Operations.
Record additions or changes that may affect pricing and bring them to the appropriate manager for review.

General Administration And Communication

Attend project, production, scheduling, and sales-handoff meetings as required.
Take meeting notes and record action items, responsibilities, and due dates.
Maintain organized electronic project folders and file documents in the correct location.
Assist with purchase-order requests, supplier paperwork, packing slips, receipts, timesheets, and delivery records.
Assist with project closeout by organizing final documents and identifying missing paperwork.
Communicate professionally and maintain confidentiality regarding clients, pricing, employees, and company information.

Skills & Experience Requirements

Previous experience in administration, coordination, customer service, sales support, event production, or a similar environment is preferred but not required.
Equivalent transferable experience, education, and demonstrated organizational ability will be considered.
An interest in live events, production, logistics, or project management.
Strong organizational skills and attention to detail.
The ability to follow instructions, use established processes, and complete assigned work accurately.
The ability to manage task lists, meet deadlines, and ask for direction when priorities conflict.
Clear and professional written and verbal communication skills.
Comfort asking questions when information is missing or unclear.
Working knowledge of Microsoft Outlook, Word, Excel, Teams, and shared filing systems.
Experience with rental, quoting, scheduling, CRM, or project-management software is an asset.
Experience in staging, scenic fabrication, audiovisual production, print, signage, rentals, logistics, or events is an asset.
A cooperative approach and willingness to learn from Project Managers, Sales Representatives, Operations, Production, Warehouse, Print, and Fabrication teams.

Schedule

This hourly position is based primarily in our Richmond office/shop, Monday to Friday from 7:30 a.m. to 4:00 p.m., with evening, weekend, and off-site event work required as project needs dictate.

About employer

More about this job

Responsibilities

Provide administrative and coordination support to Project Managers, Sales, and Operations by maintaining project records, schedules, task lists, and routine documents. Assist with quote preparation, meeting coordination, supplier and event logistics, project handoffs, and closeout, escalating missing information or potential delays to the appropriate manager.

Requirements

Previous experience in administration, coordination, customer service, sales support, or event production is preferred but not required; transferable experience and organizational ability are also considered. Candidates should be organized, detail-oriented, dependable, comfortable with Microsoft Office tools and shared filing systems, and interested in live events, logistics, or project management.

Skills

Project Coordination
Scheduling
Organization
Attention To Detail
Task Tracking
Professional Communication
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Document Management
Quote Preparation
Event Production
Logistics Coordination
Meeting Notes
Supplier Coordination

Visa sponsorship

Not detected in the job text

Keywords

Live Events
Scenery
Project Coordination
Project Management
Project Scheduling
Work-Back Schedules
Task Lists
Quote Preparation
Sales Support
Project Handoffs
Event Production
Load-Ins
Load-Outs
Production Meetings
Supplier Coordination
Subcontractor Coordination
Labour Coordination
Trucking
Equipment Rentals
Travel Coordination
Site Access
Purchase Orders
Project Closeout
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
CRM Software
Project-Management Software
Scenic Fabrication

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