Accounting Assistant I
- Chatham-Kent, ON, Canada
- Chatham, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Schaeffler is a dynamic global technology company and its success has been a result of its
entrepreneurial spirit and long history of private ownership. Does that sound interesting to you? As a partner to all of the major automobile manufacturers, as well as key players in the aerospace and industrial sectors, we offer you many development opportunities.
YOUR RESPONSIBILITES:
Exciting assignments and outstanding development opportunities await you because we impact the future with innovation. We look forward to your application.
Schaeffler Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
www.schaeffler.com/careers
Your Contact
Schaeffler Motion Tech CA
Stephanie Martin
entrepreneurial spirit and long history of private ownership. Does that sound interesting to you? As a partner to all of the major automobile manufacturers, as well as key players in the aerospace and industrial sectors, we offer you many development opportunities.
YOUR RESPONSIBILITES:
- Analyze capital purchase requisitions and expenditures: variances by project and prepare monthly report of all activity.
- Tag all assets, post designated disposals for sales to company employees, and perform physical inventory of assets as required by company policy.
- Maintain fixed asset sub-ledger to add, transfer, or dispose of assets on an as needed basis.
- Maintain records retention data base to add, amend or dispose of files. Run and distribute quarterly reports to identify documents that have reached the destruction date to owner or department head. Destroy files as directed by owner or department head.
- Prepare bank deposits to be mailed out.
- Prepare and post prototype tooling and miscellaneous invoices ensuring all documents/information required by the customer are stated on the invoice and forwarded to the customer.
- Prepare and post sample invoices ensuring all documents/information required by customers are stated on invoices and forwarded to the customer. Maintain sample shipment log and prepare monthly statement of all activity.
- Process internal/external mail.
- Monitor “Incoming Invoice Ledger” report for issues preventing invoices from being released for payment, i.e. GR missing, approval required, pricing issue, etc.
- Work with Accounts Payable, Vendor, Purchasing, and Schaeffler personnel to follow up on all related discrepancies.
- Work with Accounts Receivable as required.
- Prepare and submit orders for office supplies, as well as location cleaning supplies, monthly or on an as needed basis.
- Support Advanced Buyers (Chatham, ABH, Deer Park) with anything Admin/SAP related.
- Enter equipment hours timesheet for Lab Equipment in RH Tool on a weekly basis.
- Create information records, purchase orders, and scheduling agreements and vendors to support advanced purchasing and handover to plant purchasing.
- Support Finance with data management of purchase orders.
- Vendor set-up; necessary approvals, forms, and continued maintenance.
- Support local Purchasing as a contact for SAP requests as needed.Maintain Engineering mailbox.
- Partial back-up for the Service Clerk role # 7-12.
- Minimum 2-year program in any of the following disciplines: General Business, Business Administration or Accounting.
Exciting assignments and outstanding development opportunities await you because we impact the future with innovation. We look forward to your application.
Schaeffler Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
www.schaeffler.com/careers
Your Contact
Schaeffler Motion Tech CA
Stephanie Martin
More about this job
Responsibilities
Maintain fixed-asset records, analyze capital expenditures, prepare reports, process invoices and deposits, and manage records-retention activities. Provide administrative and purchasing support, including SAP-related tasks, vendor setup, purchase orders, shipment logs, and coordination with finance, accounts payable, accounts receivable, and purchasing teams.
Requirements
A minimum two-year program in General Business, Business Administration, or Accounting is required. The posting does not specify a required number of years of experience.
Skills
- Fixed Asset Accounting
- Invoice Processing
- Accounts Payable Coordination
- Accounts Receivable Coordination
- Purchase Order Management
- Vendor Management
- SAP
- Financial Reporting
- Data Management
- Records Retention
- Physical Inventory
- Bank Deposits
- Administrative Support
- Microsoft Office Supplies Ordering
- Mail Processing
- Cross-Functional Coordination
Visa sponsorship
Not detected in the job text
Hiring contact
Stephanie Martin
Categories
- Finance & Accounting
- Administrative
- Manufacturing
Keywords
- Fixed Assets
- Capital Purchase Requisitions
- Capital Expenditures
- Asset Disposals
- Physical Inventory
- Fixed Asset Sub-Ledger
- Records Retention
- Bank Deposits
- Prototype Tooling Invoices
- Sample Invoices
- Shipment Logs
- Incoming Invoice Ledger
- Accounts Payable
- Accounts Receivable
- SAP
- Advanced Purchasing
- Purchase Orders
- Scheduling Agreements
- Vendor Setup
- Vendor Maintenance
- Purchase Order Data Management
- Lab Equipment Timesheets
- RH Tool
- Office Supplies
- Engineering Mailbox
- Manufacturing