Finance Clerk - 35 Hours
- Prince George, BC, Canada
Internship
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Job details
- Job type
- Internship
- Apply by
- Working hours
- 35 hours per week
- Posting language
- English
- Posted
Original job description
TITLE: FINANCE CLERK
POSITION NOTES: 35 hours per week
DEPARTMENT: Finance
REPORTS TO: Director of Finance or Designate
Summary
With minimal direction the Finance Clerk performs accounting activities required to produce and report a current accounts receivable sub-ledger and general ledger bank accounts. Works cooperatively with other employees and the public.
Duties
Computer, photocopier, telephone, facsimile machine, typewriter, paper shredder, cheque writer, printers, answering machine, calculator and other office related equipment.
Physical Abilities
POSITION NOTES: 35 hours per week
DEPARTMENT: Finance
REPORTS TO: Director of Finance or Designate
Summary
With minimal direction the Finance Clerk performs accounting activities required to produce and report a current accounts receivable sub-ledger and general ledger bank accounts. Works cooperatively with other employees and the public.
Duties
- Coordinates the activities and financial information flow between accounting, other departments and outside agencies, including acting as a resource person, researching information and performing analysis as required.
- Prepares invoices for third party billings.
- Reconciles the accounting and payroll systems for invoicing payroll generated third party recoveries.
- Reconciles aged accounts receivable and communications with customers regarding outstanding accounts.
- Bank account maintenance, including:
- Reviewing and recording daily bank deposits
- Preparing the EFT payment file and uploads to the Financial Institution for payment.
- Preparing monthly bank reconciliations for District level bank accounts
- Liaise with Financial Institution representatives regarding day to day banking matters.
- Maintenance and reconciliation of general ledger accounts including prepaid, resale and revenue accounts.
- Under the direction of the Director of Finance or Designate and/or the Payroll Supervisor will be required to:
- Provides support to accounting and payroll staff including processing of vendor invoices and employee timesheets, and verification of related payroll and accounting batch edits to source documents
- Provides backup for Payroll Clerks as required.
- Prepares reports utilizing data from accounting, payroll and other systems.
- Assists with planning and developing reports utilizing data from accounting, payroll and other systems.
- Maintains the Finance Department internal forms.
- Assists with providing training and support for staff in the Finance Department.
- Inputs and retrieves data on the computer relating to the general ledger and payroll systems.
- Controls the signing of accounts payable cheques for distribution.
- Participates in special projects as requested by the supervisor.
- Provides input into stream-lining of accounting procedures.
- Answers enquiries and relays messages to and from staff and customers using telephone, computer, mail, facsimile, or in person.
- Composes, maintains and/or files a variety of documents such as invoices, supplier statements and correspondence.
- Duplicates, sorts, collates and staples materials.
- Performs other clerical or emergent duties.
- Grade 12 diploma or equivalent.
- Completion of a 2 year program equivalent to a diploma in the CNC Accounting and Finance Diploma or equivalent.
- Completion of the first two courses of the Payroll Compliance Practitioners program, or equivalent.
- Five years of specific accounting experience within a large organization, or equivalent.
- One year of payroll experience working within a large automated payroll environment.
- Intermediate knowledge of computer accounting and spreadsheet applications.
- Knowledge of office procedures.
- Knowledge of accounting principles and practices.
- Keyboarding skills of 50 words per minute or proof of competency in keyboarding skills.
- Proficient in numeric keypad skills.
- Knowledge of Business English, punctuation, spelling and Business Math.
- Ability to maintain confidentiality
- Ability to use courtesy and tact in the explanation of and discussion of information in contacts with public, parents, staff and students.
- Ability to perform individually and as part of a team.
- Ability to effectively communicate both verbally and in writing.
- Ability to plan and schedule work and organize the workload effectively.
- Ability to work with constant interruptions.
- Ability to maintain close attention to detail for periods of sustained duration and to meet deadlines.
Computer, photocopier, telephone, facsimile machine, typewriter, paper shredder, cheque writer, printers, answering machine, calculator and other office related equipment.
Physical Abilities
- Sufficient vision to operate computer
- Fundamental ability to operate office equipment.
- Manual dexterity.
- Only candidates that are shortlisted for an interview will be contacted**
More about this job
Responsibilities
Maintains accounts receivable, bank accounts, and general ledger records, including preparing invoices, reconciling accounts, and processing electronic payment files. Supports accounting and payroll operations, prepares reports, responds to inquiries, maintains finance documents, and assists with departmental projects and procedures.
Requirements
Requires a Grade 12 diploma or equivalent, a two-year accounting and finance diploma or equivalent, and completion of the first two Payroll Compliance Practitioners courses or equivalent. Requires five years of accounting experience in a large organization, one year of payroll experience in a large automated environment, and proficiency with accounting and spreadsheet applications, office procedures, and business communication.
Skills
- Accounts Receivable Reconciliation
- Bank Reconciliation
- General Ledger Maintenance
- Invoice Preparation
- Payroll Support
- Accounts Payable Processing
- Financial Reporting
- Accounting Systems
- Spreadsheet Applications
- Data Entry
- Customer Communication
- Confidentiality
- Attention To Detail
- Workload Planning
- Business Math
- Keyboarding
Visa sponsorship
Not detected in the job text
Categories
- Finance & Accounting
- Administrative
- Education
Keywords
- Accounts Receivable
- General Ledger
- Bank Reconciliation
- Payroll
- Accounts Payable
- Third-Party Billing
- Electronic Funds Transfer
- Financial Institution
- Prepaid Accounts
- Resale Accounts
- Revenue Accounts
- Accounting Systems
- Payroll Systems
- Spreadsheet Applications
- Financial Reporting
- Vendor Invoices
- Employee Timesheets
- Payroll Compliance Practitioners
- Accounting Principles
- Business Math
- Business English
- Keyboarding
- Numeric Keypad
- Office Procedures
- Customer Communication
- Confidentiality