EXECUTIVE ASSISTANT – SUPERINTENDENT AND DIRECTORS OF INSTRUCTION(S)
- Fort St. John, BC, Canada
Commencing Salary: $67,700 - $84,625 · Full-time
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Job details
- Pay
- Commencing Salary: $67,700 - $84,625
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
School District No. 60 (Peace River North) is seeking a highly organized, professional, and adaptable individual to join our team as the Executive Assistant to the Superintendent and Directors of Instruction.
Position Description
The Executive Assistant provides high-level, confidential administrative and organizational support to the Superintendent of Schools and Directors of Instruction. This position plays a key role in coordinating executive schedules, communications, meetings, records, and district initiatives.
The successful candidate will demonstrate exceptional professionalism, discretion, sound judgment, and the ability to manage competing priorities in a fast-paced environment. Working with considerable independence, the Executive Assistant serves as an important point of contact between district leadership, school administrators, staff, trustees, families, and external partners.
Hours of Work: (8) hours per day
Duties to Commence : November 30, 2026
Work Year Base: Twelve (12) months per year
Commencing Salary: $67,700 - $84,625
Key Responsibilities
This position is based at the School Board Office in Fort St. John, BC. The successful candidate must be able to work effectively in a busy office environment with frequent interruptions and changing priorities. Occasional evening meetings and travel within the district may be required.
Please Note: Proof of graduation and or highest level of education is required prior to starting work
For more information, please contact:Wade Hart - Superintendent of (250)-262-6000 or email whart@prn.bc.ca
All applications must be made through Make A Future website for consideration for the position. If you require assistance with the online application process please contact hr@prn.bc.ca
We thank all applicants for their interest however, only those selected for an interview will be contacted.
Position Description
The Executive Assistant provides high-level, confidential administrative and organizational support to the Superintendent of Schools and Directors of Instruction. This position plays a key role in coordinating executive schedules, communications, meetings, records, and district initiatives.
The successful candidate will demonstrate exceptional professionalism, discretion, sound judgment, and the ability to manage competing priorities in a fast-paced environment. Working with considerable independence, the Executive Assistant serves as an important point of contact between district leadership, school administrators, staff, trustees, families, and external partners.
Hours of Work: (8) hours per day
Duties to Commence : November 30, 2026
Work Year Base: Twelve (12) months per year
Commencing Salary: $67,700 - $84,625
Key Responsibilities
- Provide confidential executive-level administrative support to the Superintendent and Directors of Instruction.
- Coordinate executive calendars, appointments, meetings, travel arrangements, and competing priorities.
- Prepare, proofread, and distribute correspondence, reports, presentations, meeting agendas, minutes, and other confidential documents.
- Coordinate leadership meetings, district events, workshops, and special projects, including logistics and follow-up activities.
- Support district educational initiatives, administrative processes, reporting requirements, and communications.
- Maintain confidential records, electronic filing systems, and administrative workflows in accordance with district policies and privacy requirements.
- Respond professionally to inquiries and serve as a liaison between district leadership, school administrators, staff, families, and external stakeholders.
- Track deadlines, action items, and project milestones, ensuring timely follow-up and communication.
- Assist with purchase requisitions, expense claims, invoices, and basic expenditure tracking.
- Perform other related duties as assigned.
- Completion of a recognized post-secondary certificate or diploma in Office Administration, Business Administration, or a related field. An equivalent combination of education and experience may be considered.
- Minimum five (5) years of progressively responsible administrative experience, including significant experience supporting senior leadership.
- Previous experience in a school district, educational institution, or public-sector environment is considered an asset.
- Advanced proficiency in Google Workspace and Microsoft 365 applications, including Google Docs, Sheets, Gmail, Calendar, Drive, Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
- Demonstrated experience coordinating executive schedules, meetings, confidential correspondence, reports, and records.
- Strong organizational, communication, time-management, and problem-solving skills.
- Exceptional discretion, professionalism, and ability to maintain confidentiality when handling sensitive information.
- Ability to work independently, exercise sound judgment, and manage multiple priorities with accuracy and attention to detail.
- Strong interpersonal skills and the ability to establish positive working relationships with diverse stakeholders.
- Familiarity with BC's public education system, district policies, and administrative processes is an asset.
This position is based at the School Board Office in Fort St. John, BC. The successful candidate must be able to work effectively in a busy office environment with frequent interruptions and changing priorities. Occasional evening meetings and travel within the district may be required.
Please Note: Proof of graduation and or highest level of education is required prior to starting work
For more information, please contact:Wade Hart - Superintendent of (250)-262-6000 or email whart@prn.bc.ca
All applications must be made through Make A Future website for consideration for the position. If you require assistance with the online application process please contact hr@prn.bc.ca
We thank all applicants for their interest however, only those selected for an interview will be contacted.
More about this job
Responsibilities
Provide confidential executive-level administrative support to the Superintendent and Directors of Instruction, including managing schedules, meetings, communications, records, and competing priorities. Coordinate district initiatives and events, maintain administrative workflows, liaise with stakeholders, and track deadlines, action items, and basic expenditures.
Requirements
Requires a recognized post-secondary certificate or diploma in Office Administration, Business Administration, or a related field, or an equivalent combination of education and experience, plus at least five years of progressively responsible administrative experience supporting senior leadership. Candidates should have advanced proficiency in Google Workspace and Microsoft 365, strong organizational and communication skills, sound judgment, discretion, and the ability to manage multiple priorities independently.
Skills
- Executive Administrative Support
- Calendar Management
- Meeting Coordination
- Confidential Correspondence
- Report Preparation
- Records Management
- Project Coordination
- Communication
- Organization
- Time Management
- Problem-Solving
- Discretion
- Stakeholder Relations
- Google Workspace
- Microsoft 365
- Expenditure Tracking
Visa sponsorship
Not detected in the job text
Hiring contact
Wade Hart
Hiring contact email
whart@prn.bc.ca
Categories
- Administrative
- Education
- Management & Leadership
- Government & Public Sector
Keywords
- Office Administration
- Business Administration
- Executive Support
- Confidential Information
- Calendar Management
- Meeting Coordination
- Travel Arrangements
- Correspondence
- Reports
- Presentations
- Meeting Agendas
- Meeting Minutes
- Records Management
- Electronic Filing
- District Initiatives
- Public Education
- School District
- Google Workspace
- Google Docs
- Google Sheets
- Gmail
- Google Calendar
- Google Drive
- Microsoft 365
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Teams
- SharePoint