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School District #73 (Kamloops/Thompson)

HR System Specialist - Dispatch

Kamloops, BC, Canada

Job type: Full-time
Apply by: Oct 26, 2026
Posting language: English
Posted: Sep 26, 2026

Apply About employer

Applications open in a new tab.

Original job description

School District No. 73 (Kamloops-Thompson) is currently accepting applications for the position of Human Resources System Specialist - Dispatch.

This is a full-time, permanent position, working 11 months per year. Hours of work are 6:00 AM - 2:00 PM. Following successful completion of the probationary period, the incumbent will be eligible for Extended Health and Dental Benefits, as well as Group Life Insurance. School District No. 73 belongs to the Municipal Pension Plan.

Under the limited supervision of the Manager of Human Resources, the incumbent facilitates the automated dispatch system for Teachers/TTOC and Support Staff/Casual replacements and records support staff absences and dispatches replacements as required. The incumbent ensures accuracy of absence/dispatch records and the efficient operation of the Dispatch system. Work is varied and requires independent judgement and initiative supplemented by a strong understanding of the organization and structure of the School District, as well as the Collective Agreement(s) and contract provisions.

Typical Duties

Monitors and maintains the Automated Dispatch System (ADS) for support and teaching employees.
Supports employees in all employee groups with inquiries relating to ADS, Workboard, Absence Entry, and Unavailability records.
Receives and records messages related to absences, and enters absences as required.
Contacts TTOCs and casual employees by phone as needed, requesting they report to work at various locations.
Follows pertinent sections of the Collective Agreements, replacement procedures and guidelines.
Maintains a record of all teacher/support staff absences and replacements dispatched.
Obtains and verifies appropriate forms, documents and approvals and ensures Dispatch profiles are complete and accurate.
Maintains documentation to support time owed as a result of class size and composition (“Remedy”) for each school
Monitors and maintains the Event Maintenance database and reports concerns to the appropriate supervisor.
Types, files, and duplicates a variety of materials.
Other assigned job-related duties.

Abilities, Knowledge And Skills

Ability to communicate and maintain effective working relationships with Teachers, Teachers teaching-on-call, Support staff, casual employees, Principals, Managers and other employees of the Board.
Ability to work independently.
Ability to prioritize and organize workload, work under pressure and to complete assignments with minimal supervision.
Ability to establish, organize and maintain record keeping systems.
Knowledge of office procedures and ability to operate a variety of office machines and equipment.
Advanced knowledge of current software applications, including web browser, word processing, spreadsheets, email and database applications.
Knowledge of the organization and structure of the School District.

Qualifications

Grade 12 supplemented by office procedures, word processing and data processing courses at the post-secondary level.
Two (2) years proven previous clerical and data processing work experience required.
Position requires incumbent(s) to commence work at 6:00 a.m.
Keyboarding – 60 WPM

Applications should include cover letter and resume.

We thank you for your interest in employment with School District No. 73. However, please note only those individuals shortlisted to move forward in the selection process will be contacted.

School District No. 73 is an equal opportunity employer. All applications are considered on the basis of their suitability for the position(s), regardless of the gender, age, sexual orientation, religion, racial origin, marital status and/or disabilities of the prospective candidate.

If reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Associate Superintendent John Wiedrick, .

Apply About employer

More about this job

Responsibilities

Maintain the automated dispatch system, record employee absences, and arrange replacements for teachers and support staff. Ensure dispatch records and profiles are accurate, follow collective agreements and replacement procedures, and maintain related documentation and databases.

Requirements

Requires Grade 12 education supplemented by post-secondary courses in office procedures, word processing, and data processing, plus two years of clerical and data processing experience. Candidates must be able to start at 6:00 AM and type 60 words per minute, with strong office software, organization, communication, and independent-work skills.

Skills

Automated Dispatch System Administration
Absence Recording
Employee Dispatch
Record Keeping
Data Processing
Clerical Skills
Workload Prioritization
Organization
Independent Judgment
Communication
Relationship Building
Word Processing
Spreadsheet Applications
Email Applications
Database Applications

Benefits

Extended Health Benefits
Dental Benefits
Group Life Insurance
Municipal Pension Plan

Visa sponsorship

Not detected in the job text

Hiring contact

John Wiedrick

Keywords

Automated Dispatch System
ADS
Workboard
Absence Entry
Unavailability Records
Teacher Teaching-On-Call
Casual Employees
Support Staff
Collective Agreements
Replacement Procedures
Dispatch Profiles
Event Maintenance Database
Remedy Documentation
Office Procedures
Word Processing
Data Processing
Web Browsers
Spreadsheets
Email
Database Applications
Record Keeping
Clerical Work
Keyboarding
60 WPM
School District

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