Closed listing
HR System Specialist - Dispatch
- Kamloops, BC, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
School District No. 73 (Kamloops-Thompson) is currently accepting applications for the position of Human Resources System Specialist - Dispatch.
This is a full-time, permanent position, working 11 months per year. Hours of work are 6:00 AM - 2:00 PM. Following successful completion of the probationary period, the incumbent will be eligible for Extended Health and Dental Benefits, as well as Group Life Insurance. School District No. 73 belongs to the Municipal Pension Plan.
Under the limited supervision of the Manager of Human Resources, the incumbent facilitates the automated dispatch system for Teachers/TTOC and Support Staff/Casual replacements and records support staff absences and dispatches replacements as required. The incumbent ensures accuracy of absence/dispatch records and the efficient operation of the Dispatch system. Work is varied and requires independent judgement and initiative supplemented by a strong understanding of the organization and structure of the School District, as well as the Collective Agreement(s) and contract provisions.
Typical Duties
We thank you for your interest in employment with School District No. 73. However, please note only those individuals shortlisted to move forward in the selection process will be contacted.
School District No. 73 is an equal opportunity employer. All applications are considered on the basis of their suitability for the position(s), regardless of the gender, age, sexual orientation, religion, racial origin, marital status and/or disabilities of the prospective candidate.
If reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Associate Superintendent John Wiedrick, .
This is a full-time, permanent position, working 11 months per year. Hours of work are 6:00 AM - 2:00 PM. Following successful completion of the probationary period, the incumbent will be eligible for Extended Health and Dental Benefits, as well as Group Life Insurance. School District No. 73 belongs to the Municipal Pension Plan.
Under the limited supervision of the Manager of Human Resources, the incumbent facilitates the automated dispatch system for Teachers/TTOC and Support Staff/Casual replacements and records support staff absences and dispatches replacements as required. The incumbent ensures accuracy of absence/dispatch records and the efficient operation of the Dispatch system. Work is varied and requires independent judgement and initiative supplemented by a strong understanding of the organization and structure of the School District, as well as the Collective Agreement(s) and contract provisions.
Typical Duties
- Monitors and maintains the Automated Dispatch System (ADS) for support and teaching employees.
- Supports employees in all employee groups with inquiries relating to ADS, Workboard, Absence Entry, and Unavailability records.
- Receives and records messages related to absences, and enters absences as required.
- Contacts TTOCs and casual employees by phone as needed, requesting they report to work at various locations.
- Follows pertinent sections of the Collective Agreements, replacement procedures and guidelines.
- Maintains a record of all teacher/support staff absences and replacements dispatched.
- Obtains and verifies appropriate forms, documents and approvals and ensures Dispatch profiles are complete and accurate.
- Maintains documentation to support time owed as a result of class size and composition (“Remedy”) for each school
- Monitors and maintains the Event Maintenance database and reports concerns to the appropriate supervisor.
- Types, files, and duplicates a variety of materials.
- Other assigned job-related duties.
- Ability to communicate and maintain effective working relationships with Teachers, Teachers teaching-on-call, Support staff, casual employees, Principals, Managers and other employees of the Board.
- Ability to work independently.
- Ability to prioritize and organize workload, work under pressure and to complete assignments with minimal supervision.
- Ability to establish, organize and maintain record keeping systems.
- Knowledge of office procedures and ability to operate a variety of office machines and equipment.
- Advanced knowledge of current software applications, including web browser, word processing, spreadsheets, email and database applications.
- Knowledge of the organization and structure of the School District.
- Grade 12 supplemented by office procedures, word processing and data processing courses at the post-secondary level.
- Two (2) years proven previous clerical and data processing work experience required.
- Position requires incumbent(s) to commence work at 6:00 a.m.
- Keyboarding – 60 WPM
We thank you for your interest in employment with School District No. 73. However, please note only those individuals shortlisted to move forward in the selection process will be contacted.
School District No. 73 is an equal opportunity employer. All applications are considered on the basis of their suitability for the position(s), regardless of the gender, age, sexual orientation, religion, racial origin, marital status and/or disabilities of the prospective candidate.
If reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Associate Superintendent John Wiedrick, .
More about this job
Responsibilities
Maintain the automated dispatch system, record employee absences, and arrange replacements for teachers and support staff. Ensure dispatch records and profiles are accurate, follow collective agreements and replacement procedures, and maintain related documentation and databases.
Requirements
Requires Grade 12 education supplemented by post-secondary courses in office procedures, word processing, and data processing, plus two years of clerical and data processing experience. Candidates must be able to start at 6:00 AM and type 60 words per minute, with strong office software, organization, communication, and independent-work skills.
Skills
- Automated Dispatch System Administration
- Absence Recording
- Employee Dispatch
- Record Keeping
- Data Processing
- Clerical Skills
- Workload Prioritization
- Organization
- Independent Judgment
- Communication
- Relationship Building
- Word Processing
- Spreadsheet Applications
- Email Applications
- Database Applications
Benefits
- Extended Health Benefits
- Dental Benefits
- Group Life Insurance
- Municipal Pension Plan
Visa sponsorship
Not detected in the job text
Hiring contact
John Wiedrick
Categories
- Human Resources
- Administrative
- Education
Keywords
- Automated Dispatch System
- ADS
- Workboard
- Absence Entry
- Unavailability Records
- Teacher Teaching-On-Call
- Casual Employees
- Support Staff
- Collective Agreements
- Replacement Procedures
- Dispatch Profiles
- Event Maintenance Database
- Remedy Documentation
- Office Procedures
- Word Processing
- Data Processing
- Web Browsers
- Spreadsheets
- Database Applications
- Record Keeping
- Clerical Work
- Keyboarding
- 60 WPM
- School District