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Added 1 day ago
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Jobbe
NS · Nova Scotia, Canada
Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 3 months ago
Office Clerk (NOC 14100)
Fresh Market Foods
Sioux Lookout, ON
Full-time
Fresh Market Foods is seeking a detail-oriented, organized, and reliable Office Clerk (NOC 14100) to provide administrative and clerical support to the Marketing Team across all company…
Added 3 days ago
Administrative Support Clerk, Mental Health and Substance Use Services
Fraser Health
Surrey, BC
Full-time
…patients/clients/residents and families, the Administrative Support Clerk works as a member of the interdisciplinary team and provides administrative support by performing duties such as…
Added 3 days ago
Administrative Support Clerk, Mental Health and Substance Use Services
Fraser Health Authority
Surrey, BC
$26.42 to $28.25 CAD / hour
Full-time
…patients/clients/residents and families, the Administrative Support Clerk works as a member of the interdisciplinary team and provides administrative support by performing duties such as…
Added 4 days ago
Administrative Support Clerk, Mental Health and Substance Use Services - White Rock
Fraser Health
White Rock, BC
…patients/clients/residents and families, the Administrative Support Clerk works as a member of the interdisciplinary team and provides administrative support by performing duties such as…
Added 4 days ago
Clerk/Unit Aide - Langley
Fraser Health Authority
Langley (District), BC · City of Langley, BC
$27.26 to $29.16 CAD / hour
Other
Maintains medical equipment and supplies by performing duties such as organizing repair/maintenance of equipment ensuring bottles of solution are correctly labelled in accordance with…
Added 4 days ago
POA Court Support Clerk - Bilingual - English/French
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
Internship
Demonstrate and proven ability related to computer software and administrative systems in a Windows environment (e.g. file maintenance, word processing, computerized spreadsheet…
Added 4 days ago
Finance Systems Clerk
BC General Employees' Union (BCGEU)
Burnaby, BC
Full-time
Job Title: Finance Systems Clerk (L7) – Finance
Added 4 days ago
Clerk-Receptionist
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
Internship
Demonstrate and proven ability related to microcomputer software and administrative systems (e.g. file maintenance, word processing, information input and retrieval).
Added 6 days ago
Client Service Officer and Assessor (Clerk 3)
The Government of Nova Scotia
Halifax, NS
Conduct reassessments, reviews, over-award calculations, withdrawal processing, and other file maintenance activities as required.
Added 5 days ago
Client Service Officer and Assessor (Clerk 3)
Government of Nova Scotia
Halifax, NS
Full-time
Conduct reassessments, reviews, over-award calculations, withdrawal processing, and other file maintenance activities as required.
Added 5 days ago
Work Order Clerk/Office Admin
Scilltech Professional Services
Vaughan, ON
Full-time
…parties. In addition to receptionist duties, the PC Work Order Clerk will support the PCL Department through the generation of Production documentation (ie. Work Orders, Barcode Labels),…
Added 6 days ago
Office administration clerk
Brandon University
Brandon, MB
Full-time
Computerized Maintenance Management Systems (CMMS)
Added 6 days ago
Administrative Clerk-F/T (Abbotsford)-1931
Fraser Valley Aboriginal Children and Family Services Society
Abbotsford, BC
Full-time
Sharing in the maintenance of the office filing system including creating files, combining files, splitting files, filing documentation on appropriate files, preparing files for closing,…
Added 12 days ago
Mechanical Clerk
Alamos Gold Inc.
Dubreuilville, ON
Full-time
Remove outdated or unnecessary materials in accordance with file maintenance guidelines and legal requirements.
Added 12 days ago
Mechanical Clerk
Alamos Gold Inc.
Dubreuilville, ON
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Remove outdated or unnecessary materials in accordance with file maintenance guidelines and legal requirements.
Added 25 days ago
Annual Maintenance Clerk
BC Legal Management Association
Vancouver, BC · Greater Vancouver Metropolitan Area
Other
Clark Wilson LLP is seeking a detail-oriented and collaborative Annual Maintenance Clerk to join our Corporate Services team. Working closely with our Annual Maintenance Administrator, this…
Added 1 month ago
Loans Interviewer / Member Service Representative
Community Savings Credit Union
Victoria, BC
Full-time
…opens and verifies night deposits; processes post-dated diary file transactions; retrieves cards, stamps, cashables and safeguards cash, keys, cards and stamps; advises members of…
Added 28 days ago
Administration & Systems - Clerk File Maintenance PT
Sobeys
Conception Bay South, NL
Full-time
The File Maintenance Clerk is responsible for carrying out the full range of duties of the position in a professional, responsible, accurate and timely fashion. The Clerk will deliver…
Added 29 days ago
Administration & Systems - Clerk File Maintenance PT
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Conception Bay South, NL
The File Maintenance Clerk is responsible for carrying out the full range of duties of the position in a professional, responsible, accurate and timely fashion. The Clerk will deliver…
Added 1 month ago
Human Resources Administrator
Canadian Armed Forces | Forces armées canadiennes
Winnipeg, MB
Full-time
Automated pay systems and information management
Added 1 month ago
Human Resources Administrator
Canadian Armed Forces | Forces armées canadiennes
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Full-time
Automated pay systems and information management
Added 1 month ago
Human Resources Administrator
Canadian Armed Forces | Forces armées canadiennes
Toronto, ON
Full-time
Automated pay systems and information management
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Human Resources Administrator
Canadian Armed Forces | Forces armées canadiennes
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Automated pay systems and information management
Added 1 month ago
Purchasing Clerk
Stella-Jones
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Under the supervision of the Purchasing Supervisor, the Purchasing Clerk assists the Purchasing Department with daily administrative tasks, inventory data maintenance, material receiving…

Scilltech Professional Services

Work Order Clerk/Office Admin

Vaughan, ON, Canada

Pay: Salary: $18.00/hr - $21.00/hr
Job type: Full-time
Apply by: Oct 15, 2026
Experience: Minimum 2 years work-related office administration experience, preferably in a manufacturing
Posting language: English
Posted: Sep 15, 2026

Apply About employer

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Original job description

Job Title: Work Order Clerk/Office Admin

Location: Vaughan, Ontario

Salary: $18.00/hr - $21.00/hr

Work Schedule: Day time (Monday to Friday)

Full-time, Temp to Permanent

Job Description:

We are looking for a highly motivated, organized and detail-oriented Production Control Work Order Clerk to manage front desk reception and provide administrative support to the Production Control and Logistics (PCL) Team. The PC Work Order Clerk is the first point of contact for Vendors, Subcontractors, Customers and

other visitors at our facility. The PC Work Order Clerk is responsible for the coordination of front-desk

activities, including greeting all visitors, instructing visitor sign in, answering/re-directing phone calls, receiving letter mail/parcels and distributing correspondence to the appropriate parties. In addition to receptionist duties, the PC Work Order Clerk will support the PCL Department through the generation of Production documentation (ie. Work Orders, Barcode Labels), filing system maintenance, work order reconciliation and essential production data entry tasks. Ultimately, the goal of the PC Work Order Clerk is to provide professional and efficient administrative support services under the guidance of the PCL Team Lead.

Key Responsibilities:

Respectfully greet visitors by assigning them a visitors pass, connecting them with their point of

contact/host at our facility and ensuring they sign in/out of the building.

Answer and re-direct phone calls to the appropriate extension, taking messages as required.

Receive letter mail/parcels and distribute mail to the applicable parties.

Unbox office supplies and store in Stationary Cabinet/Supply Shelf.

Assist in Order Entry of Customer Purchase Orders as required.

Generate Production documentation such as Work Orders and Barcode Labels.

Reconcile production runs in Lot Tracking Database and input Material Utilization data. Notify PCL team of any Work Order discrepancies.

Verify and reconcile automotive shipments as required.

Close all completed Jobs in ERP system.

Continuously audit active Job Card file and archive completed/closed Job Cards on a weekly basis,

maintaining an accurate filing system.

Job Scope:

Reception Duties

Respectfully greet all visitors by assigning them a visitors pass and ensure they sign in and out of the building.

Receive mail/packages and distribute to the appropriate parties.

Order Entry

Support PC team on entering Customer orders into ERP system (Jobboss). All order input must be

approved and verified.

Work Order Creation

Support the PC team by creating Work Orders and barcode labels as per scheduled production runs. All packages created are to be placed in the applicable production work centre slot and are to be available in advance for production.

Reconciliation and Utilization

Verify all completed Work Orders by reconciling against the production run (i.e. Lot Tracking Sheet,

Production Shift Sheet). Reconcile reported production/inventory within the Part Program Workbook

and document material utilization in the applicable database.

Notify all work order discrepancies to the PC team.

Document Management and Filing

Active Job Card filing cabinet is too be audited, to ensure that only active orders are available.

Match all packing slips to the corresponding job card and file. Ensure all completed orders are closed in

the ERP system.

Required Qualifications:

Minimum 2 years work-related office administration experience, preferably in a manufacturing

environment.

Sound background in business administrative practices.

Excellent communication skills both written and verbal.

Strong interpersonal skills required to build and maintain relationships.

Effective use of problem-solving and decision-making skills

Ability to deal with multiple tasks and changing priorities.

Exhibits professionalism and a positive attitude.

Keen attention to detail is required.

Excellent computer skills: MS Office, Word, Excel, Google Sheets, ERP System software. Computer

literacy is key for this position.

Preferred Experience:

Administrative: 2 years (required)

Manufacturing: 2 years (preferred)

Additional Information:

Location: Concord, ON. Candidates must be able to reliably commute or plan to relocate before starting work.

Compensation: $18.00/hr- $20.00/hr with overtime pay available.

Schedule: Monday to Friday (Weekends as needed)

Apply About employer

More about this job

Responsibilities

The role involves managing front desk reception duties and providing administrative support to the Production Control and Logistics team. Key tasks include generating production documentation, reconciling work orders, and maintaining the ERP system.

Requirements

Candidates must have at least 2 years of office administration experience, preferably within a manufacturing environment. Proficiency in MS Office, Google Sheets, and ERP software is essential.

Skills

Office Administration
Reception
Data Entry
ERP Systems
MS Office
Microsoft Excel
Google Sheets
Production Control
Work Order Management
Document Control
Interpersonal Communication
Problem Solving
Time Management
Attention To Detail
Order Entry
Filing

Visa sponsorship

Not detected in the job text

Keywords

Work Order Clerk
Office Admin
Production Control
Logistics
ERP
Jobboss
Barcode Labels
Lot Tracking
Material Utilization
Manufacturing
Reception
Order Entry
Document Management
Administrative Support
Vaughan
Concord

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