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Added 1 month ago
Corporate Secretary/Executive Assistant to the President
The St. Lawrence Seaway Management Corporation
Cornwall, ON
Reporting directly to the President, the Executive Assistant to the President and Corporate Secretary plays a strategic role in supporting executive leadership and administering the…
Added 1 month ago
SC
Administrative Assistant - Biidaaziiway Gamik
Sagkeeng Child & Family Services, Inc
Selkirk, MB
- Full-time
The Administrative Assistant plays a key role in supporting the Biidaaziiway Gamik unit by performing a wide range of administrative and clerical functions. Working closely with the…
Added 1 month ago
FC
Manager, Campus & Student Experience
Fidelity Canada
Toronto, ON · Mississauga, ON
- Full-time
…universities and colleges, oversee our student development programs, lead a team of Campus Relations Managers, and create experiences that help students launch successful careers while…
Added 1 month ago
FC
Technical Change Risk Manager
Fidelity Canada
Toronto, ON · Mississauga, ON
- Full-time
Maintain Risk Management programs on a day-to-day basis to identify, monitor, assess, and report on risk. Programs include, but are not limited to, Change and Project Risk Management and ad…
Added 1 month ago
FC
Compliance Analyst, Fidelity Clearing Canada
Fidelity Canada
Toronto, ON · Mississauga, ON
- Full-time
Diversity and inclusion programs, including an active network of Employee Resource Groups
Added 1 month ago
FC
Prospectus Operations Manager
Fidelity Canada
Toronto, ON · Mississauga, ON
- Full-time
Added 1 month ago
FC
Corporate Compliance Branch Manager
Fidelity Canada
Toronto, ON · Mississauga, ON
- Full-time
Support the development, implementation and continuous improvement of Dealer Compliance’s related programs, technology, tools and resources designed to enable Wealth distribution channels…
Added 1 month ago
FC
Regulatory Compliance Manager, Trade Surveillance
Fidelity Canada
Mississauga, ON · Toronto, ON
- Full-time
Added 1 month ago
GL
Executive Assistant
goeasy Ltd.
Mississauga, ON
- Full-time
We are seeking a dynamic Executive Assistant to support several members of our senior leadership team at goeasy, including the Chief People Officer, Chief Information Officer, Head of…
Added 1 month ago
EL
Store Manager - AVEDA Ottawa Rideau Centre - Ottawa. ON
Estée Lauder Companies
Ottawa, ON
- Full-time
This is an exceptional opportunity for you to be Chief Executive Officer of your own store. You will have total accountability for creating and executing an agile business plan to recruit…
Added 1 month ago
VC
Analyst/Administrative Assistant
Vancouver Coastal Health
Richmond, BC
- $29.89 to $39.24 CAD / hour
- Full-time
Come work as an Analyst/Administrative Assistant with Vancouver Coastal Health (VCH) on the Richmond Community Administration team. Apply now to join the team!
Added 1 month ago
SE
Executive Assistant – Order Execution Canada
Siemens Energy
Oakville, ON
- Full-time
…teams, and multiple internal and external stakeholders. The Executive Assistant will play an important role in supporting organizational effectiveness through executive coordination,…
Added 1 month ago
M
Senior Manager, AI Products & Copilot Solutions
McKesson
Mississauga, ON
- Full-time
…business stakeholders, product teams, technology teams, and executive…
Added 1 month ago
Assistant Director - EY wavespace - Strategy & Innovation
EY
Montreal, QC
As an Assistant Director, you will play a pivotal role in Canada’s EY wavespace and CX team, working with some of our most forward-thinking clients as they navigate complex business…
Added 1 month ago
Store Manager - AVEDA Ottawa Rideau Centre - Ottawa. ON
ELC Beauty LLC
Ottawa, ON
This is an exceptional opportunity for you to be Chief Executive Officer of your own store. You will have total accountability for creating and executing an agile business plan to recruit…
Added 1 month ago
Executive Assistant
Scotiabank
Toronto, ON
The Executive Assistant provides high-level administrative and strategic support to the Vice President, Enterprise Delivery Office, Scotiabank. This role is pivotal in ensuring smooth…
Added 1 month ago
M
Directeur(trice), Gouvernance des données / Director, Data Governance
McKesson
Montreal, QC
- Full-time
McKesson is seeking a strategic and experienced Director, Data Governance to lead enterprise-wide data governance programs that improve data quality, regulatory compliance, business trust,…
Added 1 month ago
CI
Coordonnateur(trice) marketing et administratif(ve) | Marketing & Administrative Coordinator
Colliers International
Montreal, QC
- Full-time
…Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among…
Added 1 month ago
FC
Corporate Affairs Producer
Fidelity Canada
Toronto, ON
- Full-time
Support growth of Fidelity Canada webcasts, podcasts and social media programs
Added 1 month ago
Executive Director, Project Coordinator Review Team
Government of Alberta
AB
Reporting to the Assistant Deputy Minister, Strategic Operations, the Executive Director provides strategic leadership for the implementation and operation of the PCRT and the…
Added 1 month ago
PG
Video Editor
Publicis Groupe Holdings B.V
Toronto, ON
- $70,000 to $80,000 CAD / year
- Full-time
…oversee the workflow for their jobs, and mentor/supervise the Assistant Editor(s). The Editor works closely with the Executive Producers to review and update ongoing processes and…
Added 1 month ago
TP
Video Editor
ThePub Productions
Toronto, ON · Greater Toronto Area, Canada
- $70,000 to $80,000 CAD / year
- Full-time
…oversee the workflow for their jobs, and mentor/supervise the Assistant Editor(s). The Editor works closely with the Executive Producers to review and update ongoing processes and…
Added 1 month ago
FC
Content Coordinator Bilingual
Fidelity Canada
Mississauga, ON · Toronto, ON
- Full-time
Diversity and inclusion programs, including an active network of Employee Resource Groups
Added 1 month ago
SG
Executive Assistant/Office Manager
Score Group
NL · Newfoundland and Labrador, Canada
- Full-time
Reporting directly to the Business Unit Director for the Americas, the Executive Assistant/Office Manager plays a crucial role in ensuring the efficient and compliant operation of our…
Added 1 month ago
CV
Secretary Treasurer (CFO)
Comox Valley Schools - School District 71
Courtenay, BC
- Full-time
Takes action necessary to implement Board directions; plans, with the Executive Assistant to the Secretary Treasurer, Superintendent, Vice-Chair and Chairperson, the agenda and conduct of…

Score Group

Executive Assistant/Office Manager

NL, Canada
Newfoundland and Labrador, Canada, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Sep 16, 2026

Original job description

Position Description Summary

Reporting directly to the Business Unit Director for the Americas, the Executive Assistant/Office Manager plays a crucial role in ensuring the efficient and compliant operation of our administrative and office management activities towards all related work for Score (Canada) Ltd. and Americas.

The Executive Assistant/Office Manager provides high-level administrative support to the Business Unit Director (BUD) and Senior Management Team, ensuring efficient operation and communication within the executive office. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

All work shall be carried out in accordance with company policies, procedures, and work instructions. They shall provide technical support to the internal Sales and Production teams, and to other divisions within the Score Group of companies.

Main Roles and Responsibilities

Administration Support:

Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
Prepare and edit correspondence, reports, and presentations.
Handle incoming calls, emails, and other communications with professionalism and confidentiality.
Coordinate and organize meetings, including agenda preparation, logistics, and note-taking. Ensure timely follow-up on action items and commitments made during meetings.
Coordinate, plan and book travel itineraries, accommodations, and transportation for management and staff business. Prepare travel expense reports and manage related budgeting.
Assist in the planning and execution of special projects as directed by the Business Unit Director and senior management. Monitor project timelines and deliverables, ensuring timely completion.
Assist and serve as the primary point of contact between management and internal/external stakeholders. Facilitate communication and ensure that messages are delivered clearly and promptly.
Manage sensitive information with the utmost confidentiality and integrity.
Exercise discretion in dealing with confidential matters.
Build and maintain relationships with key stakeholders, both internal and external.
Always represent the company in a professional manner.
All other duties related to the business.

Office Management:

Oversee day-to-day office operations to ensure efficiency and smooth workflow.
Oversee office supplies and inventory, ensuring availability and cost-effectiveness, and place orders when necessary.
Implement and maintain efficient filing systems and organizational processes.
Coordinate office maintenance, including cleanliness and repairs.
Work with IT departments or vendors to resolve technical issues and manage office communication systems (e.g., phone systems, email accounts).Support the HR Manager and the Social Committee with organizing employee engagement activities.
Foster a positive and productive office environment, ensuring team members have the tools and resources needed to succeed.

HR Support:

Assist the HR Manager with posting job openings, scheduling interviews, and communicating with candidates.
Assist with employee orientation, ensuring new hires are properly introduced to the office environment.
Assist with organizing employee training sessions, seminars, or workshops as directed by HR.
Track and manage employee leave requests (sick days, vacations, etc.) in collaboration with HR.

Qualifications and Educational Requirements:

Bachelor’s degree in business administration or post-secondary office education (Office Admin or Equivalent).
Strong Knowledge of Microsoft Office, Excel & Access, Project & PowerPoint required.
Proven experience in a similar administrative role, preferably within a project-based or industrial setting or additional qualifications in administration or relevant field is a plus.

Knowledge, Skills and Abilities:

Effective communication skills.
Computer skills using Microsoft Office suite of programs.
Ability to work independently as well as a team player.
Commitment to continuous improvement and safety, with a flexible approach to change.
Self-motivated, enthusiastic, and committed to delivering work to a high standard of quality.
Professional presentation.

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More about this job

Responsibilities

The Executive Assistant/Office Manager provides high-level administrative support to the Business Unit Director and senior management while overseeing daily office operations. They also facilitate communication between stakeholders and provide support to HR and internal sales and production teams.

Requirements

Candidates must hold a bachelor’s degree in business administration or equivalent post-secondary office education. Proven experience in a similar administrative role, preferably in an industrial or project-based setting, is required along with strong proficiency in Microsoft Office.

Skills

Executive support
Office management
Microsoft Office
Excel
Access
PowerPoint
Project management
Communication
Scheduling
Travel coordination
Confidentiality
Administrative support
HR support
Stakeholder management
Inventory management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Manager
Administrative Support
Business Administration
Microsoft Office
Excel
Access
PowerPoint
Project Management
HR Support
Stakeholder Management
Travel Coordination
Inventory Management
Oil and Gas
Compliance
Confidentiality
Scheduling
Reporting
Correspondence
Office Operations

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