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Assistant Plant Controller
Fresh Start Foods Canada Ltd.
Richmond, BC · Fresh Start West Richmond-British Columbia-FSW
- Full-time
We are currently seeking a Full-Time Assistant Plant Controller to join our team based out of our Richmond, BC location.
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Third Key Holder
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- Full-time
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05515 Assistant Store Manager
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Toronto, ON · Scarborough, ON
- Full-time
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Funeral Director Assistant
Arbor Memorial Inc.
Oakville, ON
- Part-time
As a Funeral Director Assistant at Glen Oaks Funeral Home & Cemetery, located in Oakville, Ontario, you will have the opportunity to provide outstanding customer service to the families we…
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Assistant Store Manager
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- Full-time
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Buffet Server Assistant
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Blaze Bar & Grill Server Assistant
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Reservation Agent - Internal Candidates Only
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Calgary, AB
- Full-time
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Calgary, AB
- Full-time
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Bar Assistant - Stage Bar
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- Full-time
Valid Alberta ProServe certification required · Food Safety and WHMIS certification required or must be obtained within established organizational timelines
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Administrative Assistant, Recruitment (Temporary)
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Sparwood, BC
- $55,800 CAD / year
Reporting to the Lead, Recruitment, the Administrative Assistant, Recruitment is responsible for supporting our Central Recruiting team in all recruitment processes and assisting in the…
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Inventory Assistant
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- Full-time
We are seeking a motivated, organized, and detail-oriented Inventory Assistant to support our inventory operations team. This role is responsible for assisting with inventory…
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Assistant Store Manager - Queen St
Bailey Nelson
Toronto, ON
- Full-time
Bailey Nelson is currently in search of an incredible Assistant Store Manager to join our fast-growing Australian brand with big expansion across Canada and unlimited growth potential for…
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Continuing Care Assistant
HealthCareersInSask.ca
North Battleford, SK
- Part-time
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Assistant Manager - Food and Beverage Operations
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Kelowna, BC
- Full-time
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Recruitment Assistant
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Richmond, BC
- $50,000 CAD / year
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Cleantech Service Group is looking for a motivated and organized Recruitment Assistant to join our HR Department. This position is ideal for someone who enjoys working with people,…
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Continuing Care Assistant
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Goodsoil, SK
- Full-time
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Continuing Care Assistant
HealthCareersInSask.ca
Kamsack, SK
- Full-time
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Preconstruction Administrative Assistant (Building)
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As a Preconstruction Administrative Assistant at Pomerleau, you will play a pivotal role in supporting large scale building projects ranging from $1.5 million to over $1 billion. You will…
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Senior Executive Assistant
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Calgary, AB
- Full-time
At Enbridge, we are committed to delivering safe, reliable energy while driving financial excellence and innovation. We are seeking a Senior Executive Assistant to join our team!
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Administrative Assistant - Ontario North District, ON
Scotiabank
Sudbury, ON
The Administration Assistant contributes to the overall success of District(s) within a Canadian Banking Region, by providing efficient and effective administrative and operational support…
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Sales Assistant
COBS Bread
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- Full-time
…experience. Right now, we are looking for personable Sales Assistant to share their enthusiasm for all things fluffy and sweet with our loyal customers. No experience necessary- just the…
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Post Office Assistant
Canada Post - Postes Canada
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…Canada Post. We are currently seeking a part-time Post Office Assistant who will use a customer-focused approach when providing counter services to…
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UO
CUPE-W2027-BIO2510-TA CRS 65H
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- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 30 mins ago
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Réceptionniste
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- Full-time
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Scotiabank

Administrative Assistant - Ontario North District, ON

Sudbury, ON, M5H 1H1, Canada

Apply on jobs.scotiabank.com About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Nov 10, 2026

Original job description

Requisition ID: 279141

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Administration Assistant contributes to the overall success of District(s) within a Canadian Banking Region, by providing efficient and effective administrative and operational support to District Vice President(s) (DVPs). The work done by the Administration Assistant allows the DVP to maximize their time in market, leading and coaching their teams.

Accountabilities:

Provide DVP with administrative support, including
- Assisting in managing schedules, travel and coordination of branch visits and booking other meetings
- As directed, coordinating and facilitating the release of Bank, Regional and District communications, including liaising with groups involved to ensure timely, accurate delivery and maintaining distribution lists
- Providing PC services and support including composing and producing routine correspondence, producing documents (memos, letters, presentations, spreadsheets); proof-reading work against source documents; and conducting regular back-up of systems data/documents
- Tracking and follow up of recognition programs such as Applause
- Monitoring and ordering office supplies/sundry items

Provide support for District reporting and expense management, including
- Reconciling, preparing and submitting DVP(s)’ monthly expenses
- Reconciling District budgets and expenses, including inputting, validating, tracking and following up on information to support the budget process
- Assisting DVP(s) with completion of applicable forms, templates and reporting requests and ensuring appropriate supporting documentation is on file
As directed by the DVP(s), provide support to the District, including
- Assisting the DVP(s) in vetting and validating branch and district inputs for annual goals / profit planning and recognition programs
- Providing event management planning and support for district meetings including: securing venues; arranging equipment, refreshments and other meeting venue logistics; agenda creation; creating presentations; inviting participants; arranging for guest speakers; and any post-event follow up required
- Jointly with the DVP and Branch Manager, coordinating New Branch Opening celebratory activities, including identifying and coordinating invitations to internal partners and other stakeholders and coordinating district/branch staff participation
- Providing support and coordination for all-Bank, Canadian Banking or EO-driven initiatives in the district (e.g. Marketing initiatives such as Hockeyfest and Hockeyville; Best of the Best)
- Coordinating/assisting with managing district Business Continuity planning and validation
Support DVP(s) with District and Local Area Activities by:
- Overseeing philanthropic requests; managing incoming requests and coordinating participation of district resources (jointly with DVP) and forwarding requests to regional or EO offices for consideration, as applicable
- Tabulating and sharing campaign results (e.g. Scotia Volunteer campaigns; fundraising campaigns; marketing campaigns, etc.)
- Managing the distribution of tickets and invitations for events
- Assisting DVP(s) in identifying opportunities within the District to include representation by District resources in Local Area Activities

Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions

Actively pursue effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.

Champion a high performance environment and contributes to an inclusive work environment.

Specific dimensions associated with measurement of success in this role include:

Support Ontario North District
Approximately 16-22 branches per district, i.e. 16-22 Branch Managers reporting to the DVP
The incumbent completes most responsibilities with a minimum of supervision. Direction is received from the DVP(s); however, since DVPs are often out of the office, visiting branches or working in a separate office, the incumbent must be able to work independently.
Exercising discretion is a key component to executing daily activities.

Qualifications

High proficiency in using PC applications, including Word, Excel, PowerPoint
High level of proficiency with Outlook and Lync
High degree of accuracy and attention to detail
Good understanding of basic bookkeeping principles, budgeting and expense management
Strong organizational skills and ability to set priorities and manage time effectively
Strong communication and interpersonal skills
High level of discretion required in dealing with confidential matters
Working knowledge of Retail Banking products and related policies, processes, systems and tools
Previous administrative experience is an asset
Undergraduate degree in business or similar discipline is an asset

Location(s): Canada : Ontario : Chelmsford || Canada : Ontario : Sault Ste Marie || Canada : Ontario : Sudbury || Canada : Ontario : Timmins

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

Apply on jobs.scotiabank.com About employer

More about this job

Responsibilities

The Administrative Assistant provides operational and administrative support to District Vice Presidents to ensure efficient district management. Responsibilities include managing schedules, coordinating district communications, handling expense reporting, and assisting with event planning and branch initiatives.

Requirements

Candidates should possess high proficiency in Microsoft Office applications and have strong organizational and communication skills. A background in retail banking and an undergraduate degree in business are considered assets for this role.

Skills

Administrative support
Scheduling
Expense management
Budgeting
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Lync
Communication
Interpersonal skills
Time management
Attention to detail
Retail banking
Event planning
Data entry

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Banking
District Support
Expense Management
Budgeting
Microsoft Office
Outlook
Lync
Retail Banking
Event Management
Business Continuity
Operational Risk
Compliance
Reporting
Scheduling
Data Management
Communication
Organization
Profit Planning
Philanthropic Requests

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Work requirements

Jobs in Canada