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Added 8 mins ago
SC
General Manager, Food & Nutrition Services | Seniors' Living & Long-Term Care (81357001)
Sodexo Canada Ltd
Scarborough Bluffs Park, ON · Scarborough, Ontario
- Full-time
Canadian Society of Nutrition Management (CSNM) Certification is required
Added 8 mins ago
F
Head of Sales, West Coast (Vancouver)
Fresha
Vancouver, BC
- Full-time
Our mission is simple: help beauty and wellness businesses grow by giving them the technology they need to attract clients, manage their operations and run their business in one place.
Added 8 mins ago
B
Customer Service Representative
BMO
Sydney, NS
- Part-time
High-level knowledge of personal, commercial and partner offers, and how each can best serve customers’ individual needs.
Added 8 mins ago
B
Data Analyst, Winter 2027 (Co-o/Internship) - 8 months
BMO
Toronto, ON · YNG
- Full-time
…administration and servicing activities in in connection with retail and commercial deposits and payments. Supports the execution of payments, transactions, service requests, administrative…
Added 8 mins ago
Scheduler
Turner Construction
Toronto, ON
Turner Construction Company is a North America–based construction services firm with operations across Asia, India, and Europe. Founded in 1902, it is guided by values of active caring,…
Added 9 mins ago
CO
Trades 2 Mechanic
City of Delta
Delta, BC
- Full-time
Initially, shifts will be scheduled as 5 × 8-hour shifts, transitioning to 4 × 10-hour day shifts
Added 9 mins ago
RE
Assistant Manager, Fixed Assets and Maintenance 2026-005 (1 Vacancy)
Regina Exhibition Association Limited (REAL)
Regina, SK
- Full-time
May be required to answer calls outside of regular business hours and provide guidance to evening shift staff
Added 9 mins ago
CA
Pilot In Command-S61
Coulson Aviation
Port Alberni, BC
- Full-time
…wildfire suppression, including both initial and extended attack…
Added 9 mins ago
CS
Business Development Manager
Calstone Search Group
Sudbury, ON
- $85,000 to $100,000 CAD / year
- Full-time
Their delivery for critical, high-precision data for operations enables safer, more efficient, and better informed geological, structural, and operational decision making, ensuring…
Added 9 mins ago
MR
Senior Site Superintendent (Construction)
Maple Reinders
Mississauga, ON
- $150,000 to $190,000 CAD / year
- Full-time
Direct field operations in the delivery of projects while adhering to schedules, budgets, safety, and risk requirements
Added 9 mins ago
MR
Intermediate Site Superintendent (Construction)
Maple Reinders
Mississauga, ON
- $120,000 to $150,000 CAD / year
- Full-time
Direct field operations while adhering to schedules, budgets, safety, and risk requirements
Added 9 mins ago
R&
Business Analyst IV
Robertson & Company Ltd.
Toronto, ON
- Contract
Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management,…
Added 9 mins ago
R
Operations Specialist- EN
RBC
Montreal, QC
- Full-time
As an Operations Specialist with the RESP, RDSP Registered Education Savings Plans (RESP)Registered Disability Savings Plan (RDSP)and TFSA ( Tax Free Savings Account Investment )…
Added 9 mins ago
MR
Senior Site Superintendent (Civil Construction)
Maple Reinders
Richmond Hill, ON
- $150,000 to $190,000 CAD / year
- Full-time
Direct field operations in the delivery of projects by adhering to schedules, budgets, safety and risk
Added 9 mins ago
GE
Casino Kitchen Helper
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
…to all health and safety practices related to food service operations. Speed and efficiency are required as well as the ability to operate a variety of commercial electric dishwashing and…
Added 24 mins ago
ES
Go to Market Intelligence Analyst
Euna Solutions
ON · Oakville, Ontario
- Full-time
…government market. If you want your analytical work to shape real commercial decisions rather than land in a deck, this is the role for…
Added 24 mins ago
M
Solution Specialist (Pre-Sales), Sage Intacct
MNP
Markham, ON · ON · Toronto, ON · Burlington, ON · Mississauga, ON
- Full-time
…Intacct. In this role, you’ll combine your Sage Intacct expertise, commercial mindset, and passion for solving complex business challenges to help existing and prospective clients modernize…
Added 24 mins ago
O
Strategic Sourcing Specialist
ORBCOMM
Ottawa, ON
- $80,000 to $100,000 CAD / year
- Full-time
…role, you will help strengthen supplier performance, support commercial sourcing activities, and contribute to the successful delivery of products that power ORBCOMM's global IoT…
Added 24 mins ago
R
Partenaire service client – Stratégie et processus
Roche
Laval, QC · Canada DIA Campus
- Full-time
Surveiller les opérations quotidiennes de l'équipe à l'aide de mesures qualitatives et quantitatives couvrant tous les aspects de la prestation du service (expérience client, exactitude,…
Added 39 mins ago
Branch Manager
First West
Penticton, BC
Mutual fund license required depending on region
Added 39 mins ago
Administrative Assistant - Ontario North District, ON
Scotiabank
Sudbury, ON
Actively pursue effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet…
Added 39 mins ago
Professional Banking Specialist, Business Banking
Scotiabank
Toronto, ON
Develop and maintain business relationships with internal partners, including retail, small business, commercial, and wealth to identify opportunities to acquire, grow and deepen client…
Added 39 mins ago
Shop Supervisor, Heavy Component Fabrication (9 Open Positions)
BWXT
Cambridge, ON
BWXT Canada is growing. As we expand our Cambridge manufacturing operations to support major nuclear projects in Canada and around the world, we are significantly increasing both our…
Added 39 mins ago
C
Sr. Director Renovations & Major Projects
Chartwell
Mississauga, ON
- Full-time
…project execution while fostering collaboration between design, operations, and construction…
Added 39 mins ago
IG
Senior Buyer (Saskatoon, Winnipeg or Calgary)
Insight Global
Saskatoon, SK
- Contract
Must have experience in private-sector procurement (public procurement experience alone will not be sufficient)

Scotiabank

Administrative Assistant - Ontario North District, ON

Sudbury, ON, M5H 1H1, Canada

Apply on jobs.scotiabank.com About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Nov 10, 2026

Original job description

Requisition ID: 279141

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Administration Assistant contributes to the overall success of District(s) within a Canadian Banking Region, by providing efficient and effective administrative and operational support to District Vice President(s) (DVPs). The work done by the Administration Assistant allows the DVP to maximize their time in market, leading and coaching their teams.

Accountabilities:

Provide DVP with administrative support, including
- Assisting in managing schedules, travel and coordination of branch visits and booking other meetings
- As directed, coordinating and facilitating the release of Bank, Regional and District communications, including liaising with groups involved to ensure timely, accurate delivery and maintaining distribution lists
- Providing PC services and support including composing and producing routine correspondence, producing documents (memos, letters, presentations, spreadsheets); proof-reading work against source documents; and conducting regular back-up of systems data/documents
- Tracking and follow up of recognition programs such as Applause
- Monitoring and ordering office supplies/sundry items

Provide support for District reporting and expense management, including
- Reconciling, preparing and submitting DVP(s)’ monthly expenses
- Reconciling District budgets and expenses, including inputting, validating, tracking and following up on information to support the budget process
- Assisting DVP(s) with completion of applicable forms, templates and reporting requests and ensuring appropriate supporting documentation is on file
As directed by the DVP(s), provide support to the District, including
- Assisting the DVP(s) in vetting and validating branch and district inputs for annual goals / profit planning and recognition programs
- Providing event management planning and support for district meetings including: securing venues; arranging equipment, refreshments and other meeting venue logistics; agenda creation; creating presentations; inviting participants; arranging for guest speakers; and any post-event follow up required
- Jointly with the DVP and Branch Manager, coordinating New Branch Opening celebratory activities, including identifying and coordinating invitations to internal partners and other stakeholders and coordinating district/branch staff participation
- Providing support and coordination for all-Bank, Canadian Banking or EO-driven initiatives in the district (e.g. Marketing initiatives such as Hockeyfest and Hockeyville; Best of the Best)
- Coordinating/assisting with managing district Business Continuity planning and validation
Support DVP(s) with District and Local Area Activities by:
- Overseeing philanthropic requests; managing incoming requests and coordinating participation of district resources (jointly with DVP) and forwarding requests to regional or EO offices for consideration, as applicable
- Tabulating and sharing campaign results (e.g. Scotia Volunteer campaigns; fundraising campaigns; marketing campaigns, etc.)
- Managing the distribution of tickets and invitations for events
- Assisting DVP(s) in identifying opportunities within the District to include representation by District resources in Local Area Activities

Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions

Actively pursue effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.

Champion a high performance environment and contributes to an inclusive work environment.

Specific dimensions associated with measurement of success in this role include:

Support Ontario North District
Approximately 16-22 branches per district, i.e. 16-22 Branch Managers reporting to the DVP
The incumbent completes most responsibilities with a minimum of supervision. Direction is received from the DVP(s); however, since DVPs are often out of the office, visiting branches or working in a separate office, the incumbent must be able to work independently.
Exercising discretion is a key component to executing daily activities.

Qualifications

High proficiency in using PC applications, including Word, Excel, PowerPoint
High level of proficiency with Outlook and Lync
High degree of accuracy and attention to detail
Good understanding of basic bookkeeping principles, budgeting and expense management
Strong organizational skills and ability to set priorities and manage time effectively
Strong communication and interpersonal skills
High level of discretion required in dealing with confidential matters
Working knowledge of Retail Banking products and related policies, processes, systems and tools
Previous administrative experience is an asset
Undergraduate degree in business or similar discipline is an asset

Location(s): Canada : Ontario : Chelmsford || Canada : Ontario : Sault Ste Marie || Canada : Ontario : Sudbury || Canada : Ontario : Timmins

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

Apply on jobs.scotiabank.com About employer

More about this job

Responsibilities

The Administrative Assistant provides operational and administrative support to District Vice Presidents to ensure efficient district management. Responsibilities include managing schedules, coordinating district communications, handling expense reporting, and assisting with event planning and branch initiatives.

Requirements

Candidates should possess high proficiency in Microsoft Office applications and have strong organizational and communication skills. A background in retail banking and an undergraduate degree in business are considered assets for this role.

Skills

Administrative support
Scheduling
Expense management
Budgeting
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Lync
Communication
Interpersonal skills
Time management
Attention to detail
Retail banking
Event planning
Data entry

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Banking
District Support
Expense Management
Budgeting
Microsoft Office
Outlook
Lync
Retail Banking
Event Management
Business Continuity
Operational Risk
Compliance
Reporting
Scheduling
Data Management
Communication
Organization
Profit Planning
Philanthropic Requests

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Work requirements

Jobs in Canada