Jobs in Canada

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Added 1 min ago
MD
OSP IT Advanced Project Manager - ITS4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift
Added 1 min ago
NF
Master Scheduler
New Flyer
Winnipeg, MB
- Full-time
…world. With zero-emission buses and coaches, infrastructure, and technology, NFI meets today's urban demands for scalable smart mobility solutions. Together, NFI is enabling more livable…
Added 2 mins ago
T
Senior Group Marketing Manager, Insurance
TD
Toronto, ON
- Full-time
…partners, the team brings together customer insights, data, technology and marketing expertise to create relevant experiences that deepen customer relationships and drive business…
Added 17 mins ago
S
Project Controls Manager
Svante
Burnaby, BC
- Full-time
Working Mode: Hybrid (4 days per week in office)
Added 32 mins ago
Construction Manager - Telecommunications & Transmission
Kiewit
Oakville, ON
…equipment assumptions, subcontract packages, indirect costs, risk allowances, and basis-of-estimate…
Added 1 hour ago
Systems Analyst
F12.net
Calgary, AB
About F12: F12 was built by uniting IT consulting firms across Canada with a shared vision: to reduce risk and complexity by crafting technology platforms that empower leaders to focus and…
Added 1 hour ago
NS
Clinical Therapist - Spryfield Community - Mental Health & Addictions
Nova Scotia Health Authority
Halifax, NS
- Full-time
…Mental Health and Addictions. Reporting to the Health Services Manager, the Clinical Therapist provides assessment and planning, treatment and intervention, and crisis management for…
Added 1 hour ago
V
Senior Project Lead
ValGenesis
Toronto, ON
- Full-time
This role offers the opportunity to stay close to technology while taking on a broader leadership role in customer outcomes and team development. If you enjoy solving complex problems,…
Added 1 hour ago
MC
Retail Store Manager, Financial Services
Moomoo Canada
Vancouver, BC
- Full-time
…global fintech leader, we equip investors with cutting-edge technology, market intelligence, and client experience that stands apart. Whether you're new to investing or a seasoned trader,…
Added 1 hour ago
MI
Program Manager
Magna International
Milton, ON
- Full-time
The Program Manager will coordinate cross-functional teams and external automation suppliers to implement robotic material handling, machine vision, inspection and other manufacturing…
Added 1 hour ago
M
Retail Store Manager, Financial Services
moomoo
Vancouver, BC
- Full-time
…global fintech leader, we equip investors with cutting-edge technology, market intelligence, and client experience that stands apart. Whether you’re new to investing or a seasoned trader,…
Added 1 hour ago
Fire Protection Engineer
Jensen Hughes
Mississauga, ON
…expertise extends broadly across closely related security and risk-based fields – from accessibility consulting and risk analysis to process safety, forensic investigations, security risk…
Added 2 hours ago
HC
Embedded Systems Engineer
Horstman Canada
Brampton, ON
- $115,000 to $125,000 CAD / year
- Full-time
Participate in design reviews and provide guidance to identify problems and reduce risk.
Added 2 hours ago
Senior Business Continuity Specialist
Payments Canada
Toronto, ON · Ottawa, ON
Reporting to the Manager, Business Continuity and Resiliency, the Senior Specialist leads, supports and provides subject-matter expertise for the day-to-day operations and the strategic…
Added 9 hours ago
UO
Team Coordinator, Security
University of Ottawa
Ottawa, ON
- Full-time
…recommends, and coordinates preventive measures to alleviate risk of injuries and accident. Investigates and follows-up on all customer complaints regarding daily operations and recommends…
Added 9 hours ago
SH
Global Care Navigator, Canada (French-Speaking)
Spring Health
Remote, Canada
- $72,800 to $83,720 CAD / year
- Full-time
- Remote
Assess and synthesize information using good clinical judgment to manage member crises such as suicide risk by providing in-the-moment support, triage, safety planning, and follow up.
Added 10 hours ago
MA
Senior Relationship Manager - Group Benefits
Marsh Agency
Mississauga, ON
- Full-time
Marsh Risk is a business of Marsh (NYSE: MRSH), a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With…
Added 10 hours ago
R|
Clinical Research Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…governmental guidelines and regulations, the Clinical Trial Project Manager is responsible for the operational management of multicentre clinical research studies. The Project Manager…
Added 10 hours ago
A
Gestionnaire de projet
Alithya
Pickering, ON
- Full-time
As a Project Manager, you’ll report to the PMO Director and drive projects from initiation through completion, manage stakeholders, and lead multidisciplinary teams.
Added 10 hours ago
KC
Manager, Supply Chain & E-Procurement (IVALUA)
KPMG Canada
Toronto, ON
- Full-time
We are seeking an experienced Manager to join our Supply Chain practice, with a focus on Ivalua-enabled procurement transformation and e-procurement implementations. This client-facing role…
Added 10 hours ago
Clinical Therapist - Spryfield Community - Mental Health & Addictions
Nova Scotia Health and IWK Health
Halifax, NS
…Mental Health and Addictions. Reporting to the Health Services Manager, the Clinical Therapist provides assessment and planning, treatment and intervention, and crisis management for…
Added 11 hours ago
PC
Independence Manager
Pwc Canada
Toronto, ON
- Full-time
At PwC, our people in risk and compliance focus on maintaining regulatory compliance and managing risks for clients, providing advice, and solutions. They help organisations navigate…
Added 11 hours ago
V
Senior Counsel, Legal
Vosker
Montreal, QC
- Full-time
You will demonstrate autonomy, sound judgment, and leadership in managing your cases, while knowing when to seek support from your manager as needed.
Added 12 hours ago
S
Project Controller
Stantec
Toronto, ON
- Full-time
…revenue, unbilled work, accounts payable, and forecast-to-complete information; identify variances and communicate emerging concerns to the project…
Added 12 hours ago
MF
Senior Project Manager
Magnet Forensics
Waterloo, ON
- $110,000 to $130,000 CAD / year
- Full-time
The Senior Project Manager will play a key role in driving complex, high-visibility initiatives across Magnet Forensics. Working across teams and functions, you’ll bring structure to…

Scotiabank

Administrative Assistant - Ontario North District, ON

Sudbury, ON, M5H 1H1, Canada

Apply on jobs.scotiabank.com About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Nov 10, 2026

Original job description

Requisition ID: 279141

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Administration Assistant contributes to the overall success of District(s) within a Canadian Banking Region, by providing efficient and effective administrative and operational support to District Vice President(s) (DVPs). The work done by the Administration Assistant allows the DVP to maximize their time in market, leading and coaching their teams.

Accountabilities:

Provide DVP with administrative support, including
- Assisting in managing schedules, travel and coordination of branch visits and booking other meetings
- As directed, coordinating and facilitating the release of Bank, Regional and District communications, including liaising with groups involved to ensure timely, accurate delivery and maintaining distribution lists
- Providing PC services and support including composing and producing routine correspondence, producing documents (memos, letters, presentations, spreadsheets); proof-reading work against source documents; and conducting regular back-up of systems data/documents
- Tracking and follow up of recognition programs such as Applause
- Monitoring and ordering office supplies/sundry items

Provide support for District reporting and expense management, including
- Reconciling, preparing and submitting DVP(s)’ monthly expenses
- Reconciling District budgets and expenses, including inputting, validating, tracking and following up on information to support the budget process
- Assisting DVP(s) with completion of applicable forms, templates and reporting requests and ensuring appropriate supporting documentation is on file
As directed by the DVP(s), provide support to the District, including
- Assisting the DVP(s) in vetting and validating branch and district inputs for annual goals / profit planning and recognition programs
- Providing event management planning and support for district meetings including: securing venues; arranging equipment, refreshments and other meeting venue logistics; agenda creation; creating presentations; inviting participants; arranging for guest speakers; and any post-event follow up required
- Jointly with the DVP and Branch Manager, coordinating New Branch Opening celebratory activities, including identifying and coordinating invitations to internal partners and other stakeholders and coordinating district/branch staff participation
- Providing support and coordination for all-Bank, Canadian Banking or EO-driven initiatives in the district (e.g. Marketing initiatives such as Hockeyfest and Hockeyville; Best of the Best)
- Coordinating/assisting with managing district Business Continuity planning and validation
Support DVP(s) with District and Local Area Activities by:
- Overseeing philanthropic requests; managing incoming requests and coordinating participation of district resources (jointly with DVP) and forwarding requests to regional or EO offices for consideration, as applicable
- Tabulating and sharing campaign results (e.g. Scotia Volunteer campaigns; fundraising campaigns; marketing campaigns, etc.)
- Managing the distribution of tickets and invitations for events
- Assisting DVP(s) in identifying opportunities within the District to include representation by District resources in Local Area Activities

Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions

Actively pursue effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.

Champion a high performance environment and contributes to an inclusive work environment.

Specific dimensions associated with measurement of success in this role include:

Support Ontario North District
Approximately 16-22 branches per district, i.e. 16-22 Branch Managers reporting to the DVP
The incumbent completes most responsibilities with a minimum of supervision. Direction is received from the DVP(s); however, since DVPs are often out of the office, visiting branches or working in a separate office, the incumbent must be able to work independently.
Exercising discretion is a key component to executing daily activities.

Qualifications

High proficiency in using PC applications, including Word, Excel, PowerPoint
High level of proficiency with Outlook and Lync
High degree of accuracy and attention to detail
Good understanding of basic bookkeeping principles, budgeting and expense management
Strong organizational skills and ability to set priorities and manage time effectively
Strong communication and interpersonal skills
High level of discretion required in dealing with confidential matters
Working knowledge of Retail Banking products and related policies, processes, systems and tools
Previous administrative experience is an asset
Undergraduate degree in business or similar discipline is an asset

Location(s): Canada : Ontario : Chelmsford || Canada : Ontario : Sault Ste Marie || Canada : Ontario : Sudbury || Canada : Ontario : Timmins

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

Apply on jobs.scotiabank.com About employer

More about this job

Responsibilities

The Administrative Assistant provides operational and administrative support to District Vice Presidents to ensure efficient district management. Responsibilities include managing schedules, coordinating district communications, handling expense reporting, and assisting with event planning and branch initiatives.

Requirements

Candidates should possess high proficiency in Microsoft Office applications and have strong organizational and communication skills. A background in retail banking and an undergraduate degree in business are considered assets for this role.

Skills

Administrative support
Scheduling
Expense management
Budgeting
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Lync
Communication
Interpersonal skills
Time management
Attention to detail
Retail banking
Event planning
Data entry

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Banking
District Support
Expense Management
Budgeting
Microsoft Office
Outlook
Lync
Retail Banking
Event Management
Business Continuity
Operational Risk
Compliance
Reporting
Scheduling
Data Management
Communication
Organization
Profit Planning
Philanthropic Requests

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Work requirements

Jobs in Canada