Jobs in Canada

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Added 1 min ago
Team Member
Hollywood Bowl Group
Guelph, ON
Provide friendly and exceptional guest service at all times.
Added 1 min ago
TS
Street Outreach Worker
The Salvation Army Canada and Bermuda Territory
Ottawa, ON
- Part-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 1 min ago
Temporary FT Community Outreach Worker
CASS Human Resources
Calgary, AB
…outreach, and administrative support to ensure the effective delivery of the CAPA program. The role works closely with the Program Manager, Case Managers, Workshop Facilitators, clients,…
Added 1 min ago
Territory Manager
Vestis Uniforms and Workplace Supplies | Canadian Linen & Uniform Service | Québec Linge Service D’Uniformes
Toronto, ON · Etobicoke, ON
Canadian Linen and Uniform Services Company is looking for an experienced Route Manager/Customer Service Manager who will be responsible for the overall daily supervision of driver’s on…
Added 1 min ago
SC
General Manager, Food & Nutrition Services | Seniors' Living & Long-Term Care (81357001)
Sodexo Canada Ltd
Scarborough Bluffs Park, ON · Scarborough, Ontario
- Full-time
Canadian Society of Nutrition Management (CSNM) Certification is required
Added 1 min ago
CH
Community Outreach Worker - Poss-Abilities Program (Temporary Full-Time)
CASS Human Resources
Calgary, AB
- Full-time
…outreach, and administrative support to ensure the effective delivery of the CAPA program. The role works closely with the Program Manager, Case Managers, Workshop Facilitators, clients,…
Added 1 min ago
Communications Specialist (FT)
Catholic Social Services
Edmonton, AB
With 65 years of service delivery experience, Catholic Social Services is one of the largest multi-function social services agencies in Canada, with nearly 2000 staff, and hundreds of…
Added 1 min ago
Full- Time Supervisor
JD Sports / Livestock / Size?
Dieppe, NB
…global standard for retail experience best through the unique delivery of the world’s most authentic brands to the market. Our commitment to showcasing brands in a premium environment and…
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Market Leader - Financial Planning
BMO
Halifax, NS · Nova_Ctr
- Full-time
Oversees the implementation and delivery of business development strategies and sales initiatives.
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Data Analyst, Winter 2027 (Co-o/Internship) - 8 months
BMO
Toronto, ON · YNG
- Full-time
Provides day-to-day delivery of critical processes, administration and servicing activities in in connection with retail and commercial deposits and payments. Supports the execution of…
Added 1 min ago
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Sourcing Associate, Human Resources Category
BMO
Toronto, ON · YNG
- Full-time
…Supporting the HR category across BMO, inclusive of Administrative Service, Benefits, Recruitment, Relocation and Training, the Sourcing Associate leads sourcing activities and…
Added 1 min ago
M
Director, Marketing Analytics
Marketbridge
Remote, Canada
- Full-time
- Remote
Provide expertise across web analytics and tag management platforms, including GA4, Google Tag Manager, Adobe Analytics, and related digital measurement technologies.
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RE
Assistant Manager, Fixed Assets and Maintenance 2026-005 (1 Vacancy)
Regina Exhibition Association Limited (REAL)
Regina, SK
- Full-time
May be required to answer calls outside of regular business hours and provide guidance to evening shift staff
Added 1 min ago
Manager, Talent Attraction & Acquisition
George Brown Polytechnic
Toronto, ON
Lead the day-to-day operations and service delivery of Talent Acquisition across administrative, support and academic employee groups.
Added 1 min ago
TS
Street Outreach Worker
The Salvation Army in Canada
Ottawa, ON
- Part-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 1 min ago
CW
Billing and Collections Specialist
Clark Wilson LLP
Vancouver, BC
- Full-time
Collaborate closely with the Accounting & Finance team to resolve billing and collections issues while identifying opportunities to improve processes and service delivery.
Added 1 min ago
MR
Plant Manager
MST Rebar Inc.
Woodbridge, ON
- $110,000 to $125,000 CAD / year
- Full-time
The Plant Manager is responsible for overseeing and directing all aspects of manufacturing operations at the Woodbridge facility. Reporting directly to the General Manager, this role…
Added 1 min ago
E3
Human Resources Manager
Environmental 360 Solutions
Calgary, AB
- Full-time
The Human Resources Manager will play a key role in building and strengthening the HR function within a fast-paced, growing operational environment. This role requires an experienced HR…
Added 16 mins ago
FS
2026-26 Director of Clinical Services
Fort St. John Association for Community Living
Fort St. John, BC
- Full-time
…program development, quality assurance, staff supervision, and service delivery within the Saplings Mental Health Program. The successful candidate will ensure services align with…
Added 16 mins ago
Chef & Kitchen Manager
Inuvialuit Regional Corporation
NT · ISR, Northwest Territories
Available for early morning shifts
Added 16 mins ago
A
Overnight Public Spaces Supervisor
AccorHotel
Banff, AB
- Contract
Day Shifts: $24.72 per hour
Added 16 mins ago
VL
C3H - Part-Time Cook
Vantage Living Inc.
Three Hills, AB
- $19.59 CAD / hour
- Part-time
Food Safe - Level II certification is required
Added 16 mins ago
MP
Manager, Customer Service
Mother Parkers Tea & Coffee
Mississauga, ON
- Full-time
The Customer Service Manager leads the execution of order management and customer service operations, ensuring consistent and high-quality experience for our customers. This hands-on…
Added 16 mins ago
K
Technical Analyst
Kyndryl
Regina, SK · Victoria, BC
- Full-time
The Technical Analyst works under the direction of a Manager in the area of service and project delivery to enhance and maintain the customer’s desktop infrastructure, affecting services…
Added 16 mins ago
M
Manager, Business Analysis & AI Delivery
MNP
Ottawa, ON · Toronto, ON
- Full-time
…private-sector organizations solve complex operational and service-delivery challenges with Microsoft Dynamics 365 and Power Platform. We value in-person collaboration. This role involves…

Scotiabank

Administrative Assistant - Ontario North District, ON

Sudbury, ON, M5H 1H1, Canada

Apply on jobs.scotiabank.com About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Nov 10, 2026

Original job description

Requisition ID: 279141

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Administration Assistant contributes to the overall success of District(s) within a Canadian Banking Region, by providing efficient and effective administrative and operational support to District Vice President(s) (DVPs). The work done by the Administration Assistant allows the DVP to maximize their time in market, leading and coaching their teams.

Accountabilities:

Provide DVP with administrative support, including
- Assisting in managing schedules, travel and coordination of branch visits and booking other meetings
- As directed, coordinating and facilitating the release of Bank, Regional and District communications, including liaising with groups involved to ensure timely, accurate delivery and maintaining distribution lists
- Providing PC services and support including composing and producing routine correspondence, producing documents (memos, letters, presentations, spreadsheets); proof-reading work against source documents; and conducting regular back-up of systems data/documents
- Tracking and follow up of recognition programs such as Applause
- Monitoring and ordering office supplies/sundry items

Provide support for District reporting and expense management, including
- Reconciling, preparing and submitting DVP(s)’ monthly expenses
- Reconciling District budgets and expenses, including inputting, validating, tracking and following up on information to support the budget process
- Assisting DVP(s) with completion of applicable forms, templates and reporting requests and ensuring appropriate supporting documentation is on file
As directed by the DVP(s), provide support to the District, including
- Assisting the DVP(s) in vetting and validating branch and district inputs for annual goals / profit planning and recognition programs
- Providing event management planning and support for district meetings including: securing venues; arranging equipment, refreshments and other meeting venue logistics; agenda creation; creating presentations; inviting participants; arranging for guest speakers; and any post-event follow up required
- Jointly with the DVP and Branch Manager, coordinating New Branch Opening celebratory activities, including identifying and coordinating invitations to internal partners and other stakeholders and coordinating district/branch staff participation
- Providing support and coordination for all-Bank, Canadian Banking or EO-driven initiatives in the district (e.g. Marketing initiatives such as Hockeyfest and Hockeyville; Best of the Best)
- Coordinating/assisting with managing district Business Continuity planning and validation
Support DVP(s) with District and Local Area Activities by:
- Overseeing philanthropic requests; managing incoming requests and coordinating participation of district resources (jointly with DVP) and forwarding requests to regional or EO offices for consideration, as applicable
- Tabulating and sharing campaign results (e.g. Scotia Volunteer campaigns; fundraising campaigns; marketing campaigns, etc.)
- Managing the distribution of tickets and invitations for events
- Assisting DVP(s) in identifying opportunities within the District to include representation by District resources in Local Area Activities

Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions

Actively pursue effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.

Champion a high performance environment and contributes to an inclusive work environment.

Specific dimensions associated with measurement of success in this role include:

Support Ontario North District
Approximately 16-22 branches per district, i.e. 16-22 Branch Managers reporting to the DVP
The incumbent completes most responsibilities with a minimum of supervision. Direction is received from the DVP(s); however, since DVPs are often out of the office, visiting branches or working in a separate office, the incumbent must be able to work independently.
Exercising discretion is a key component to executing daily activities.

Qualifications

High proficiency in using PC applications, including Word, Excel, PowerPoint
High level of proficiency with Outlook and Lync
High degree of accuracy and attention to detail
Good understanding of basic bookkeeping principles, budgeting and expense management
Strong organizational skills and ability to set priorities and manage time effectively
Strong communication and interpersonal skills
High level of discretion required in dealing with confidential matters
Working knowledge of Retail Banking products and related policies, processes, systems and tools
Previous administrative experience is an asset
Undergraduate degree in business or similar discipline is an asset

Location(s): Canada : Ontario : Chelmsford || Canada : Ontario : Sault Ste Marie || Canada : Ontario : Sudbury || Canada : Ontario : Timmins

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

Apply on jobs.scotiabank.com About employer

More about this job

Responsibilities

The Administrative Assistant provides operational and administrative support to District Vice Presidents to ensure efficient district management. Responsibilities include managing schedules, coordinating district communications, handling expense reporting, and assisting with event planning and branch initiatives.

Requirements

Candidates should possess high proficiency in Microsoft Office applications and have strong organizational and communication skills. A background in retail banking and an undergraduate degree in business are considered assets for this role.

Skills

Administrative support
Scheduling
Expense management
Budgeting
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Lync
Communication
Interpersonal skills
Time management
Attention to detail
Retail banking
Event planning
Data entry

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Banking
District Support
Expense Management
Budgeting
Microsoft Office
Outlook
Lync
Retail Banking
Event Management
Business Continuity
Operational Risk
Compliance
Reporting
Scheduling
Data Management
Communication
Organization
Profit Planning
Philanthropic Requests

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Work requirements

Jobs in Canada