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Added 2 days ago
Personal Insurance Advisor, Service
Navacord
Edmonton, AB · Calgary, AB
Work closely with the Account Assistant’s to ensure timelines are being met and to review accuracy of documentation;
Added 2 days ago
LM
Underwriting Co-Op Student (Summer term, May - August 2027)
Liberty Mutual Canada
Remote, Canada
- Contract
- Remote
Reports To: Assistant Vice President, Underwriting Manager, Alberta & Prairies Region
Added 2 days ago
LM
Underwriting Co-Op Student (Summer term, May - August 2027)
Liberty Mutual Canada
Calgary, AB
- Contract
Reports To: Assistant Vice President, Underwriting Manager, Alberta & Prairies Region
Added 3 days ago
T
Executive Assistant I, Investment Banking
TD
Toronto, ON
- Full-time
As an Executive Assistant, you'll provide a range of administrative and general workplace support for our senior leaders.
Added 3 days ago
FN
Manager and Team Lead, Third Party Residential Underwriting - BMBE
First National Financial LP
Vancouver, BC
- Full-time
Assistant Vice President, Third Party Residential Underwriting
Added 3 days ago
S-
Equity Administrator
Scotiabank - Global Banking and Markets
Toronto, ON
- Full-time
…finance and mergers & acquisitions); fixed income and equity underwriting, sales, trading and research; prime services (prime brokerage and stock lending); foreign exchange sales and…
Added 3 days ago
B
ASSISTANT VICE-PRESIDENT, CREDIT RISK MANAGEMENT, CORPORATE FINANCING AND SYNDICATION
BDC
Montreal, QC
- Full-time
The Assistant Vice-President (AVP), Credit Risk Management, Corporate Financing and Syndication, reviews loan applications and makes informed decisions regarding their approval or…
Added 3 days ago
HI
Commercial Lines Account Assistant, Dealership & Leasing
HUB International
Toronto, ON
- Full-time
We’re looking for a Commercial Lines Account Assistant to provide administrative support for our Dealership & Leasing Program. This is the ideal role for someone looking to build a career…
Added 3 days ago
Equity Administrator
Scotiabank
Toronto, ON
…finance and mergers & acquisitions); fixed income and equity underwriting, sales, trading and research; prime services (prime brokerage and stock lending); foreign exchange sales and…
Added 3 days ago
G
Underwriting Assistant, Wilson Beck (Surrey)
Gallagher
BC · Surrey, British Columbia
- Temporary
We are currently looking for a temporary fulltime in office Underwriting Assistant to join our WBI Home Warranty team in our Surrey office.
Added 4 days ago
G
Underwriting Assistant, Wilson Beck (Surrey)
Gallagher
Surrey, BC
- $33,500 to $65,500 USD / year
- Full-time
We are currently looking for a temporary fulltime in office Underwriting Assistant to join our WBI Home Warranty team in our Surrey office.
Added 4 days ago
FN
AI Quality and Evaluation Lead
First National Financial LP
Toronto, ON · East York, ON
- Full-time
Assistant Vice President IT, Application Development
Added 4 days ago
FN
AI Product Manager
First National Financial LP
Toronto, ON · East York, ON
- Full-time
Assistant Vice President IT, IT Applications & QA
Added 4 days ago
FN
AI Engineer
First National Financial LP
Toronto, ON · East York, ON
- Full-time
Assistant Vice President IT, Application Development
Added 4 days ago
FN
QA Engineer
First National Financial LP
Toronto, ON · East York, ON
- Full-time
Assistant Vice President IT, IT Applications & QA
Added 4 days ago
EI
Underwrtiting Assistant - Commercial Auto IRCA (ECH-ON)
Echelon Insurance
Mississauga, ON
- Full-time
The Underwriting Assistant, Commercial Auto will play a critical role in the day to day processing of various administrative components in addition to working closely with the team. Manages…
Added 4 days ago
Underwrtiting Assistant - Commercial Auto IRCA (ECH-ON)
CAA Club Group
Mississauga, ON
The Underwriting Assistant, Commercial Auto will play a critical role in the day to day processing of various administrative components in addition to working closely with the team. Manages…
Added 5 days ago
AC
Can Administrative Assistant II \ Underwriting Assistant
Aon Corporation
Burlington, ON
- Full-time
Ready to take the next step in your insurance career? K&K Insurance, an Aon company, is looking for an Underwriting Assistant to join our team. Gain hands-on experience supporting…
Added 5 days ago
Group Underwriting Assistant (Group Issue)
Equitable
Waterloo, ON
Added 6 days ago
FN
Analyst II, Commercial Financing
First National Financial LP
Calgary, AB
- Full-time
Assistant Vice President, Commercial Financing
Added 6 days ago
A
Associate Underwriter, Aviation
AXA
Calgary, AB · Toronto, ON
- Full-time
As an Assistant Underwriter you will support the Underwriters in the region in all tasks related to the underwriting and administration support. You will work closely with our Underwriters…
Added 6 days ago
AX
Associate Underwriter, Aviation
AXA XL
Toronto, ON
- Full-time
As an Assistant Underwriter you will support the Underwriters in the region in all tasks related to the underwriting and administration support. You will work closely with our Underwriters…
Added 6 days ago
AX
Associate Underwriter, Aviation
AXA XL
Calgary, AB
- Full-time
As an Assistant Underwriter you will support the Underwriters in the region in all tasks related to the underwriting and administration support. You will work closely with our Underwriters…
Added 6 days ago
C
Estate Planning Assistant
CIBC
Toronto, ON
- Full-time
You’ll join a team that goes above and beyond for their clients. The Estate Planning Assistant is accountable for supporting Head Office and Estate Planning Specialists in all areas of…
Added 9 days ago
EI
Assistant, Commercial Underwriting
Economical Insurance
AB · Edmonton, AB
- Full-time
…providing exceptional customer service to our broker partners and Underwriting teams. Also supporting a once and done environment and completing tasks in designated…

Scotiabank

Equity Administrator

Toronto, ON, M5H 0B4, Canada

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Job details

Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 13, 2026

Original job description

Requisition ID: 276213

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Global Banking and Markets
 
Global Banking and Markets (GBM) conducts the Bank’s wholesale banking and capital markets business with corporate, government and institutional investor clients. GBM is a full-service wholesale bank and investment dealer in Canada and Mexico and offers a range of products and services in the U.S., Latin America and in select markets in Europe and Asia-Pacific.
 
More specifically, GBM provides clients with: corporate lending; transaction banking (including payments, trade finance and cash management); investment banking (including corporate finance and mergers & acquisitions); fixed income and equity underwriting, sales, trading and research; prime services (prime brokerage and stock lending); foreign exchange sales and trading; commodity derivatives; and collateral management.
 
Purpose:  
The Administrative Assistant provides day-to-day administrative and organizational support to help the office operate smoothly and efficiently. This role supports a growing team and manages calendars, meetings, visitors, records, documents, supplies, and routine communications while handling information with professionalism, discretion, and attention to detail.

 
What You’ll Do:
• Support Group Head to manage calendars, schedule appointments, book conference rooms, and coordinate meetings.
• Support group expense processing, invoice tracking, purchase requests, and other routine related administrative transactions.
• Assist with the team’s travel arrangements, itineraries, and related logistics.
• Prepare meeting materials, agendas, notes, and follow-up items as required.
• Monitor shared inboxes and routine communications, directing inquiries to the appropriate person and following up when needed.
• Coordinate internal and external visitors, including workspace, building access, passes, and arrival details.
• Maintain accurate contact lists, databases, and administrative records.
• Identify opportunities to improve administrative processes, organization, and service delivery.
• Service-oriented and professional
• Organized, dependable, and proactive
• Adaptable and able to work effectively in a fast-paced environment
• Collaborative, resourceful, and comfortable working independently
• Committed to accuracy, confidentiality, and timely follow-through

What You’ll Bring:
• High school diploma or equivalent; post-secondary education in office administration or a related field is an asset.
• Previous administrative, clerical, customer service, or office support experience.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational and time-management skills, with the ability to manage competing priorities and meet deadlines.
• Clear and professional written and verbal communication skills.
• High attention to detail and a consistent commitment to accuracy.
• Sound judgment and discretion when handling confidential or sensitive information.

 
Work Arrangement:
This position is an onsite role, with the expectation that you will work 5 days a week in the office. Please note that this is subject to change based on the needs of the business. 
• Work in a standard office-based environment; non-standard hours are a common occurrence. Moderate travel domestically and internationally.
• Incumbent is required to be in the office 4/ 5 days per week.

#GBM 

 
Interested?
At Scotiabank, you’ll be joining an organization that values inclusion, accountability, innovative thinking and collaboration, a culture where people feel safe to learn, grow, and contribute while delivering exceptional results for our clients. We believe in winning together, as one team, strengthening the collaborative spirit that defines GBM’s client partnerships. We value transparency, shared goals, and purposeful work.  

 
What's in it for you?
Scotiabank wants you to be able to bring your best self to work – and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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More about this job

Responsibilities

The Administrative Assistant provides day-to-day organizational support by managing calendars, meetings, travel arrangements, and routine communications. They also handle expense processing, invoice tracking, and coordinate visitor logistics to ensure smooth office operations.

Requirements

Candidates should have a high school diploma or equivalent, with post-secondary education in office administration considered an asset. Proficiency in Microsoft 365 applications and previous administrative or clerical experience are required.

Skills

Calendar management
Meeting coordination
Expense processing
Invoice tracking
Travel arrangements
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Administrative support
Communication skills
Time management
Attention to detail
Confidentiality

Benefits

Flexible benefit programs
Holistic well-being support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Global Banking and Markets
Calendar Management
Expense Processing
Invoice Tracking
Travel Logistics
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Office Administration
Customer Service
Data Management
Confidentiality
Professionalism
Wholesale Banking
Capital Markets
Corporate Lending
Investment Banking
Record Keeping
Communication
Time Management
Onsite
Scotiabank

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