Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 10, 2026

Hiring at a glance

View jobs

Open jobs: 4,965
Employers: 2,509

Advertised starting pay

Average starting payCAD / hour: $29.69Across 496 listings
Average starting payCAD / year: $73,000Across 379 listings
Average starting payUSD / year: $68,882Across 14 listings
Average starting payCAD / month: $4,999Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%50 listings
Hybrid: 14%694 listings
On-site: 84%4,183 listings

Not specified: 1% (38 listings)

Employers hiring include Canada Post - Postes Canada (266), HealthCareersInSask.ca (70), Chartwell (50).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 2 days ago
PL
Administrative Assistant
Pomeroy Lodging
Calgary, AB
- Full-time
Added 2 days ago
MP
Assistant Event Coordinator
Music PEI
Charlottetown, PE
- Full-time
Location: Music PEI Office (115 Richmond Street, Charlottetown)
Added 2 days ago
Unit Clerk - Ambulatory Care
Winnipeg Regional Health Authority
Winnipeg, MB
Added 2 days ago
ES
Reception clerk
Ermitage Saint-Antoine
Lac-Bouchette, QC
- From $19.91 CAD / hour
- Full-time
- Part-time
- Temporary
- On-site
Added 2 days ago
WL
Administrative Assistant
Welch LLP
Toronto, ON
- Full-time
Added 2 days ago
TJ
Landlord Liaison
The John Howard Society of PEI
Charlottetown, PE
- Full-time
Added 2 days ago
CD
Administrative assistant
Centre dentaire Véronique Caron
Saint-Léonard-d'Aston, QC
- From $25 CAD / hour
- Full-time
- On-site
Added 2 days ago
AO
Office manager
Akal Optical
Mississauga, ON
- From $37 CAD / hour
- Full-time
- On-site
Added 2 days ago
MN
Administrative assistant
Marche Nadeau
Saint-Jacques-de-Leeds, QC
- From $20 CAD / hour
- Full-time
- On-site
Added 2 days ago
SF
Administrative assistant
Service financier Planica inc
Québec, QC
- $25 to $27.2 CAD / hour
- Full-time
- On-site
Added 2 days ago
OC
Hub Administrative Assistant
Ontario Clean Water Agency
Angus, ON · OCWA- Angus WWT
- Full-time
Added 2 days ago
BS
Executive Assistant to the Chief Executive Officer
Blackline Safety
Calgary, AB
- Full-time
…highly visible and trusted role at the centre of the Executive Office, helping our senior leaders stay focused on Blackline's strategic priorities while ensuring executive activities,…
Added 2 days ago
AG
Executive Administrative Assistant
Adelphi Group
Toronto, ON
- Full-time
LOCATION: Toronto - Hybrid 3 days a week in the office Tuesday – Thursday and more as needed. Monday & Friday will be remote.
Added 2 days ago
Admitting Clerk
Health Sciences North
Sudbury, ON
Added 2 days ago
Data Entry Clerk
Health Sciences North
ON · Sudbury, ON
Added 2 days ago
BS
Executive Assistant to the Chief Executive Officer
Blackline Safety
Calgary, AB
- Full-time
…highly visible and trusted role at the centre of the Executive Office, helping our senior leaders stay focused on Blackline’s strategic priorities while ensuring executive activities,…
Added 2 days ago
WA
Office clerk
Wismettac Asian Foods, Inc.
Burnaby, BC
- From $20.5 CAD / hour
- Full-time
- On-site
Added 2 days ago
F&
Office coordinator
F & C Construction Inc.
Etobicoke, ON
- From $37 CAD / hour
- Full-time
- On-site
Added 2 days ago
HÉ
Administration officer
Harnois Énergies
Joliette, QC
- $52,000 to $65,000 CAD / year
- Full-time
- Hybrid
Added 2 days ago
AD
Project administration officer
ASSOCIATION DE LA COMMUNAUTE NOIRE DE COTE DES NEIGES / COTE DES NEIGES BLACK COMMUNITY ASSOCIATION INC.
Montréal, QC
- $30 to $32 CAD / hour
- Full-time
- Contract
- On-site
Added 2 days ago
JF
Security management specialist
Jewish Federation of Winnipeg
Winnipeg, MB
- $85,000 to $120,000 CAD / year
- Full-time
- Hybrid
Added 2 days ago
RR
Administrative officer
Red Rock Haulage
Mississauga, ON
- From $37.5 CAD / hour
- Full-time
- On-site
Added 2 days ago
OG
Administrative Assistant
OCI Group
Burlington, ON
- Full-time
Providing administrative support to ensure the efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.…
Added 2 days ago
A
Office Clerk
Altasciences
Laval, QC
- Part-time
The Office Clerk is responsible for providing secretarial, clerical and administrative support in order to ensure that the services are provided in an effective and efficient manner.
Added 2 days ago
CH
Contract, Manager, Talent & Total Rewards
Covenant House Vancouver - Vancouver, BC
Vancouver, BC · Covenant House Vancouver - Seymour
- Full-time

Scotiabank

Executive Assistant

Toronto, ON, M5H 0B4, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Oct 21, 2026
Experience: 5+ years of related experience supporting a C-Level Executive
Posting language: English
Posted: Oct 6, 2026

Original job description

Requisition ID: 275030

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

As an Executive Assistant you will provide administrative support to three Vice Presidents in the Office of the Global Wealth Transformation & Growth Strategy team. You will be responsible for managing a wide range of administrative tasks, with a focus on efficiency, confidentiality, and professionalism. This role offers an opportunity to join a purpose-driven winning team, committed to results, in an inclusive and high performing culture. We welcome candidates who are enthusiastic, flexible, and eager to contribute with a strong knowledge of the organization, as well as strong administrative, time management, and organizational skills.

Is this role right for you? In this role you will:

Provide high-level administrative support to senior executives, requiring discretion, confidentiality, sound judgment, and a strong understanding of business operations, processes, and stakeholder relationships.
Act as a key liaison between senior leadership and internal and external stakeholders, ensuring timely communication and coordination across multiple business partners and functional teams.
Coordinate comprehensive travel arrangements, including flights, accommodations, ground transportation, and itineraries, with flexibility to provide occasional support outside regular business hours when unexpected travel disruptions or urgent changes arise.
Proactively manage complex executive calendars, balancing competing priorities while coordinating appointments, meetings, conferences, offsites, and leadership events
Assist in planning and organizing employee events and internal town halls, handling logistics, and ensuring smooth execution.
Process and track expense reports, ensuring timely reimbursement and compliance with company policies.
Maintain strict confidentiality of sensitive information, including client data, company records and information regarding confidential transactions and projects.
Work closely with other members of the support team to ensure the overall efficiency of the office.
Contribute to a collaborative team environment by participating in coverage plans and providing support across the team as needed to maintain continuity and responsiveness.
Coordinate the onboarding of new team members, ensuring a welcoming, organized, and seamless experience, including access, equipment, introductions, orientation activities, and other onboarding requirements, in partnership with relevant stakeholders.

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

Bachelor's degree or equivalent work experience required
5+ years of related experience supporting a C-Level Executive
Exceptional organizational and time management skills
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
Excellent written and verbal communication skills
Strong attention to detail and ability to prioritize tasks effectively
A professional demeanor and the ability to represent the company to clients and partners
Discretion and the ability to handle sensitive information with integrity
Knowledge of financial terminology and concepts is a plus but not required

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Provide high-level administrative support to three Vice Presidents, including complex calendar management and travel coordination. Act as a key liaison between senior leadership and stakeholders while maintaining strict confidentiality and office efficiency.

Requirements

Requires a bachelor's degree or equivalent experience and at least 5 years of experience supporting C-level executives. Candidates must possess exceptional organizational skills and proficiency in the Microsoft Office Suite.

Skills

Administrative support
Calendar management
Travel coordination
Communication
Time management
Organizational skills
Microsoft Office Suite
Word
Excel
PowerPoint
Confidentiality
Stakeholder management
Expense reporting
Event planning
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Wealth Transformation
Growth Strategy
Calendar Management
Travel Arrangements
Stakeholder Relations
Expense Reports
Confidentiality
Microsoft Office
Word
Excel
PowerPoint
Onboarding
Financial Terminology
Professionalism
Time Management
Organizational Skills
Communication
Leadership Support

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