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Added 3 mins ago
HR
administrative assistant
Hirsch Real Estate & Property Management- Estevan
Estevan, SK
- $23 to $26 CAD / hour
- Full-time
- On-site
Added 9 mins ago
OC
Term EA Assignment FTE 0.75
Ottawa Catholic School Board
Kanata, ON
- $26.24 to $32.41 CAD / hour
- Part-time
- On-site
The OCSB is currently seeking a term Educational Assistant for the school indicated. The address of which can be found on our school directory.
Added 11 mins ago
PR
Administrative Assistant, Business Development
Prince Rupert Port Authority
Vancouver, BC
- Full-time
Reporting to the Assistant VP, Business Development, the Administrative Assistant, Business Development is responsible for the efficient operation of the Prince Rupert Port Authority’s…
Added 11 mins ago
OC
Term EA Assignment FTE 1.0
Ottawa Catholic School Board
Nepean, ON
- $26.24 to $32.41 CAD / hour
- Part-time
- On-site
The OCSB is currently seeking a term Educational Assistant for the school indicated. The address of which can be found on our school directory.
Added 12 mins ago
PH
administrative assistant
Pike's Home Hardware Building Center
Happy Valley-Goose Bay, NL
- $18 to $25 CAD / hour
- Full-time
- On-site
Job Summary* We are seeking a dynamic and highly organized Administrative Assistant to join our team at our sister company, *LEON'S FURNITURE*. In this vital role, you will be the backbone…
Added 23 mins ago
WH
medical office assistant
Woodbine Healthcare
Markham, ON
- $20 to $22 CAD / hour
- Full-time
- On-site
Added 24 mins ago
GI
administrative assistant
Green Image Tech
Burnaby, BC
- $18.25 to $19 CAD / hour
- Part-time
- On-site
Job Overview* We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team. The ideal candidate will play a crucial role in supporting daily office…
Added 24 mins ago
UG
Administrative Assistant - Kamloops Office
Underhill Geomatics Ltd
Kamloops, BC
- $28 to $35 CAD / hour
- Full-time
- On-site
Added 25 mins ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 25 mins ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Medicine Hat, AB
- Full-time
Added 25 mins ago
VH
Medical Office Assistant
Verismo Health
London, ON
- Full-time
Added 25 mins ago
O
Administration Assistant
OCS
London, ON
- Full-time
We are looking for an organised and proactive Administration Assistant to support our Frameworks Division.
Added 26 mins ago
Pharmacy Assistant II - FT - Continuing Care
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Dartmouth, NS
Added 26 mins ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel jour
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Pincourt, QC
- Part-time
Added 26 mins ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps plein jour Embauche feu vert
Shoppers Drug Mart
Pincourt, QC
- Full-time
Added 26 mins ago
Aide II - Bay Centre for Birth Control
Women's College Hospital
Toronto, ON
Added 28 mins ago
EP
administrative assistant
Elby Professional Recruitment Inc
Onward Willow, ON
- $21 to $25 CAD / hour
- Full-time
- On-site
<br>Our client is seeking a<strong> Receptionist/Administrative Assistant</strong> to support the day-to-day operations of the office by providing reception, administrative, and…
Added 31 mins ago
A
medical office assistant
ADECCO
Toronto, ON
- $20 to $25 CAD / hour
- Part-time
- On-site
Added 36 mins ago
SI
Admin Assistant - Sikh Nonprofit
SAF International
Surrey, BC
- From $21 CAD / hour
- Full-time
- On-site
Added 41 mins ago
CO
Job ID #32269: Administrative Assistant II - Planning
City of Hamilton
Hamilton, ON
- Full-time
- Temporary
Added 43 mins ago
UG
medical administrative assistant
Unionville General Surgeons
Markham, ON
- $18 to $23 CAD / hour
- Part-time
- On-site
Part-Time Medical Office Administrative Assistant *Unionville General Surgeons (UGS)* Unionville General Surgeons is seeking a *part-time *Medical Office Administrative Assistant (MOA) to…
Added 54 mins ago
PH
Administrative Secretary
Provincial Health Services Authority
Vancouver, BC
- Full-time
Administrative Secretary, Respiratory Clinic Clerks
Added 54 mins ago
HH
Saint John Medical Laboratory Assistant/Phlebotomist (3041) PCN 9250990
Horizon Health Network
Saint John, NB
- Temporary
The Medical Laboratory Assistant is responsible for assisting with pre and post analytical tasks and routine technical and laboratory support procedures.
Added 54 mins ago
PH
Program Assistant, Program/Department Std
Provincial Health Services Authority
Port Coquitlam, BC
- Full-time
The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The
Added 54 mins ago
C&
Legal Administrative Assistant
Cumming & Partners
Toronto, ON
- Full-time
We currently have one position available for a bright and hardworking Legal Administrative Assistant. This is a rewarding, collegial, and fast-paced work environment.

Scotiabank

Executive Assistant

Toronto, ON, M5H 0B4, Canada

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Job details

Apply by: Oct 21, 2026
Experience: 5+ years of related experience supporting a C-Level Executive
Posting language: English
Posted: Oct 6, 2026

Original job description

Requisition ID: 275030

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

As an Executive Assistant you will provide administrative support to three Vice Presidents in the Office of the Global Wealth Transformation & Growth Strategy team. You will be responsible for managing a wide range of administrative tasks, with a focus on efficiency, confidentiality, and professionalism. This role offers an opportunity to join a purpose-driven winning team, committed to results, in an inclusive and high performing culture. We welcome candidates who are enthusiastic, flexible, and eager to contribute with a strong knowledge of the organization, as well as strong administrative, time management, and organizational skills.

Is this role right for you? In this role you will:

Provide high-level administrative support to senior executives, requiring discretion, confidentiality, sound judgment, and a strong understanding of business operations, processes, and stakeholder relationships.
Act as a key liaison between senior leadership and internal and external stakeholders, ensuring timely communication and coordination across multiple business partners and functional teams.
Coordinate comprehensive travel arrangements, including flights, accommodations, ground transportation, and itineraries, with flexibility to provide occasional support outside regular business hours when unexpected travel disruptions or urgent changes arise.
Proactively manage complex executive calendars, balancing competing priorities while coordinating appointments, meetings, conferences, offsites, and leadership events
Assist in planning and organizing employee events and internal town halls, handling logistics, and ensuring smooth execution.
Process and track expense reports, ensuring timely reimbursement and compliance with company policies.
Maintain strict confidentiality of sensitive information, including client data, company records and information regarding confidential transactions and projects.
Work closely with other members of the support team to ensure the overall efficiency of the office.
Contribute to a collaborative team environment by participating in coverage plans and providing support across the team as needed to maintain continuity and responsiveness.
Coordinate the onboarding of new team members, ensuring a welcoming, organized, and seamless experience, including access, equipment, introductions, orientation activities, and other onboarding requirements, in partnership with relevant stakeholders.

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

Bachelor's degree or equivalent work experience required
5+ years of related experience supporting a C-Level Executive
Exceptional organizational and time management skills
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
Excellent written and verbal communication skills
Strong attention to detail and ability to prioritize tasks effectively
A professional demeanor and the ability to represent the company to clients and partners
Discretion and the ability to handle sensitive information with integrity
Knowledge of financial terminology and concepts is a plus but not required

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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More about this job

Responsibilities

Provide high-level administrative support to three Vice Presidents, including complex calendar management and travel coordination. Act as a key liaison between senior leadership and stakeholders while maintaining strict confidentiality and office efficiency.

Requirements

Requires a bachelor's degree or equivalent experience and at least 5 years of experience supporting C-level executives. Candidates must possess exceptional organizational skills and proficiency in the Microsoft Office Suite.

Skills

Administrative support
Calendar management
Travel coordination
Communication
Time management
Organizational skills
Microsoft Office Suite
Word
Excel
PowerPoint
Confidentiality
Stakeholder management
Expense reporting
Event planning
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Wealth Transformation
Growth Strategy
Calendar Management
Travel Arrangements
Stakeholder Relations
Expense Reports
Confidentiality
Microsoft Office
Word
Excel
PowerPoint
Onboarding
Financial Terminology
Professionalism
Time Management
Organizational Skills
Communication
Leadership Support

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